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Inter-departmental Collaborations:The Hughes Company Glass Negatives

Project as Case Study

Susan Graham

Special Collections, UMBC

sgraha1@umbc.edu

MLA, June 7, 2011

What is the Hughes Collection?and why are we digitizing it?

http://aok.lib.umbc.edu/specoll/hughes_slideshow.php

• Value: Informational, Evidential & Artifactual

• Uniqueness of the materials

• Significance of the collection & Potential Use

• Access & Enhancements

• Other similar collections online?

• Preservation

• Copyright

• Funding

Selection of Materials to Digitizecommon criteria to consider

How Hughes fits within criteriabesides being a genuinely cool collection…

• Share expertise

• Expand expertise

• Divide Labor

• Fosters creativity

• Shared sense of ownership/pride – a Library-wide, core function

• Ability to work with diverse groups

Collaborating with BMSbenefits of partnerships within the Library

How does this collaboration work?…at least how the Special Collections contribution works…

SC sets up collection in CONTENTdm

(one-time only)

SC determines admin/tech/preserv

metadata fields, creates defaults for

some, populates some during scanning

SC scans glass negatives and fills in

preliminary metadata

SC performs QC on scans

SC saves master files to server

SC uploads images and metadata to

CONTENTdm

BMS takes over – distributing sets of images to describe, applying descriptive metadata, etc. Sometimes comes back to SC to fix problems.

SC composes contextual information, works w/Web Librarian to put on Web, and publicizes the collection

• NISO Understanding Metadata: http://www.niso.org/publications/press/UnderstandingMetadata.pdf

• Cornell: http://www.library.cornell.edu/preservation/tutorial/metadata/table5-1.html

• Harvard: http://hul.harvard.edu/ois/digproj/metadata-standards.html#structural

METADATAmore than just descriptive

Types of Metadata

• From NISO Understanding Metadata:• Administrative metadata provides information to

help manage a resource, such as when and how it was created, file type and other technical information, and who can access it.

− Rights management metadata, which deals with intellectual property rights,

− Preservation metadata, which contains information needed to archive and preserve a resource.

• http://www.niso.org/kst/reports/standards/kfile_download?id%3Austring%3Aiso-8859-1=Z39-87-2006.pdf&pt=RkGKiXzW643YeUaYUqZ1BFwDhIG4-24RJbcZBWg8uE4vWdpZsJDs4RjLz0t90_d5_ymGsj_IKVaGZww13HuDlSn6cvwjex0ejiIKSaTYlErPbfamndQa6zkS6rLL3oIr

Technical Metadataand it can get very technical

NISO Z39.87-2006• Basic Digital Object Info

o Re: file format & compression• Basic Image Info

o Technical info about the digital image• Image Capture Metadata

o Technical info re: image capture including re: scanner, computer, and software used

• Image Assessment Metadatao Technical description of appearance of image during

capture (e.g. target information)• Change History

o Documents edits/processing done to image after captureo Info re: metadata associated with previous versions of

image

Accession No.

TIFF (no compression)

In MB or GB

Grayscale, RGB, CMYK?

Best practices from Illinois: http://www.library.illinois.edu/dcc/bestpractices/chapter_10_technicalmetadata.html

• PREMIS Data Dictionary:

http://www.loc.gov/standards/premis/v2/premis-2-0.pdf

• More explanatory info re: PREMIS: http://www.loc.gov/standards/premis/v2/premis-report-2-1.pdf

• OAIS Reference Model: http://public.ccsds.org/publications/archive/650x0b1.PDF

• http://digitalpreservation.gov/

Preservation Metadatathis can get tricky

• Currently, this is our standard rights statement:

“This item may be protected under Title 17 of the U.S. Copyright Law. It is made available by UMBC for non-commercial research and education. For permission to publish or reproduce, please see http://aok.lib.umbc.edu/specoll/repro.php or contact Special Collections at speccoll(at)umbc.edu.”

Rights Metadatahow the files can be used

• Rights Metadata• Harvard libraries only express rights in simple, single metadata elements at this time. However, there are

several rights expression languages (RELs) and other rights standards that will be valuable resources for Harvard in the future.

• copyrightMDCopyrightMD is an XML schema for recording characteristics that, taken together, help determine the copyright status of a resource.M

• Creative CommonsCreative Commons provides a range of standardized digital licenses that can be associated with or embedded in open access web resources.

• METSRightsMETSRights is an XML schema for documenting minimal administrative metadata about the intellectual rights associated with a digital object or its parts. METSRights is most often used to record statements to be viewed by professionals managing the content or to be displayed to end users viewing the content. It is not designed to be machine-actionable.

• ONIX For Publications Licenses "ONIX-PL is an XML format for the communication of license terms in a structured and substantially encoded form."

• Open Digital Rights LanguageODRL is an open standard defining a model and vocabulary for the expression of terms and conditions over assets.

• XrMLXrML is a proprietary method for securely specifying and managing rights and conditions associated with all kinds of resources including digital content as well as services. It underlies commercial Digital Rights Management applications. XrML has come to agreements with MPEG and other initiatives to enable them to use XrML as a basis for more specific rights language specifications, such as MPEG21-Part 5: Rights Expression Language.

http://hul.harvard.edu/ois/digproj/metadata-standards.html#rights

Our Technical & Admin Metadata

Fields

Data Dictionary

• Technical Metadata

• Other metadata fields populated by SC

SCANNINGturning the analog digital

SCANNINGbest practices & other guidance

Cornell – Moving Theory into Practice: http://www.library.cornell.edu/preservation/tutorial/quality/quality-02.htmlLibrary of Congress: http://www.loc.gov/rr/print/tp/DigitizationStandardsPictorial.pdfNARA: http://www.archives.gov/preservation/technical/guidelines.pdfCalifornia Digital Library: http://www.cdlib.org/services/dsc/tools/docs/cdl_gdi_v2.pdfUniv. of MD, College Park: http://www.lib.umd.edu/dcr/publications/best_practice.pdfImage Permanence Instit.: https://www.imagepermanenceinstitute.org/store/publications/digital-imaging-photoGuides to Quality in Visual Resource Imaging: http://old.diglib.org/pubs/dlf091/dlf091.htmUC Berkeley: http://www.lib.berkeley.edu/digicoll/bestpractices/image_bp.html#storingThe Claremont Colleges Digital Library: http://ccdl.libraries.claremont.edu/inside/CCDLScanningBestPractices.pdf

http://www.cdlib.org/services/dsc/tools/docs/cdl_gdi_v2.pdf

http://www.lib.umd.edu/dcr/publications/best_practice.pdf

Proceduresdocument it!

See: https://wiki.umbc.edu/display/library/Special+Collections+Procedures for Basic Print Scanning and Glass Negatives Scanning Instructions

Customize instructionsdifferent projects may have different needs, and along

the way things within a project might change

Quality Controllessons learned?

• QC more ofteno Some images were backward, due to scanner problem or digital file creator error (not too many, but still created more work)

• If you have to re-upload, don’t forget to reindex!

Saving the Digital Master Fileone step towards digital preservation

Master file TIFFs Server w/backupSave to

Uploading to CONTENTdmsounds like the easy part, right? umm…no errors, please!

Presence on Web & Publicizingthe final step – not there yet!

Blog post to AOK Library Bloghttp://www.umbc.edu/blogs/library/special_collections/archives/