instructional material adoption procedures

INSTRUCTIONAL MATERIAL ADOPTION

PROCEDURES

10/1/19

STATEMENT:

TheCanutilloISDdoesnotdiscriminateinitseducationalprogramsoremploymentpracticesbecauseofrace,color,religion,sex,nationalorigin,age,disability,militarystatus,oronanyotherbasisprohibitedbylaw.InquiriesconcerningtheapplicationofTitleVI,IX,and504refertothedistrictcomplianceofficer;MarthaCarrascoat877-7423and504inquiriesregardingstudentsrefertoCareyChambersat877-7449.

ElDistritoEscolarIndependientedeCanutillonodiscriminaenlosprogramasdeeducaciónoenprácticasdeempleousandoelcriterioderaza,color,religión,sexo,origennacional,edad,incapacidad,estadomilitar,uotraprácticaprohibidaporlaley.PreguntasacercadelaaplicacióndeltítuloVI,IX,ylaSección504puedenserreferidasaloficialdeldistrito,MarthaCarrascoal877-7423ypreguntassobre504tocanteaestudiantespuedenserreferidasaCareyChambersal877-7449.

2019-2020

TABLEOFCONTENTS

Overview __________1

Timeline __________2

JobDescriptions _____3-8

VotingProcedures ___9–18

OVERVIEW

The instructional material adoption process in the Canutillo Independent School District isteacher-driven.Itbeginsandendswithteachersdirectlyinvolvedinthedecisionmakingprocess.

Earlyintheschoolyear,teachersbegintheinstructionalmaterialadoptionprocess.TheCampusImprovementCommitteenominatesteacherstoserveontheInstructionalMaterialsAllotmentTeam(IMAT),selectsthecampus-votingdelegates,andalternates.

TheSuperintendentorhisdesigneeandtheWarehouseServicesCoordinatorselectsteachersandparentrepresentativestoserveontheIMAT.TheSuperintendentorhisdesigneeservesasthechairperson.TheExecutiveDirectorofC&IwillserveastheSuperintendent’sdesignee.TheSuperintendentworksonanas-neededbasis;thedesigneeconductstheday-to-dayoperation.

Voting delegates work closely with alternates so they are always prepared to step in whenrequired.Votingdelegateswillreceivetrainingandprovideittoalternatesandteachers.Bothwillworkwiththeprincipaltoformulatethecampusactionplan.Alternatesdonotserveatthedistrictvotingelectionunlessthedelegateisunabletoserve.

Beforethecampuselectiontodeterminetheirchoiceoftextbooksandresources(announcedbytheCIC),teachersshouldhaveseveralopportunitiestoviewandevaluatethenewinstructionalmaterial.Teachersarestronglyencouragedtodiscussthemeritsofthematerialsintheirgradelevel/subject level meetings. Throughout the process, instructional coaches or the subjectcurriculumcoordinatorinvolvedintheinstructionalmaterialadoptionprocesswillworkwiththeteachers.ThecampusanddistrictelectionisheldinJanuary.

PublisherssendsamplematerialstotheWarehouseCoordinatorfordistribution.TheWarehouseCoordinatorkeepstrackofallmaterialssenttoensureeveryschoolisgiventhesamematerialstoview.TheWarehouseCoordinatorwillensurethatpublisherssendenoughmaterialsforeveryschool to view. The votingdelegates and alternatesmaydistribute them for public viewing.Publishers are available during this period for various presentations including on-sitepresentations arranged through the campus principal. Campuses are encouraged to inviteparents to evaluate the instructionalmaterial andmake recommendations.The period fromJanuary 1 until the board approves the instructional material is a “no-contact” period forpublishers.

Nolaterthanthedaybeforethedistrictelection,thecampuselectionstakeplace.Teacherswillvoteattheirrespectiveschoolsandgivedirectiontotheirvotingdelegate.Atthedistrictelection,votingdelegatesvotefortheircampusteachers’choices.Thevotingdelegateoralternatemustbepresentatthedistrictelectionorthecampusvoteisforfeited.TheIMATmembersanddistrictcurriculum coordinator will then evaluate the top three selections through the district’sinstructionalmaterialevaluationprocessandthenrecommendstheinstructionalmaterialthat

meetsthestandard-basedcurriculumalignment.InFebruary,thelistofinstructionalmaterialssubmittedtotheBoardofTrusteesforapproval.

TIMELINEFORINSTRUCTIONALMATERIALADOPTION

ACTIONREQUIRED DEADLINE

CICrecommendteachersforIMATandselectscampusvotingdelegateandalternate

September6

BoardofTrusteesapprovesIMATmembers

TrainingsessiononinstructionalmaterialvotingproceduresforInstructionalMaterialsAdoptionandvotingdelegates

October 24

October3

CampusIMATandvotingdelegate/alternatemeetwithprincipaltoformulateactionplan

Oct.7–18

CampusIMATandvotingdelegate/alternateprovidetrainingoninstructionalmaterialAdoptionGuidelinestocampusfaculty(facetofaceandonline)

Oct.7-18

Instructional Materials Samples made available for evaluation tocampuses

Oct.21-30

WarehouseServicesconfirmsallschoolshavereceivedmaterialsfromallpublishers.

Nov.1

Proclamation2019PublishersFairheldinCentralOfficeBoardRoomfrom4:00PM–7:00PM

Nov.6

Teachersreviewsamplesinstructionalmaterial.RubricswillbeavailableinDecemberforteacherstoevaluatethem.

OctoberthruDecember

Districtbecomesa“closeddistrict”topublishers.NOCAMPUSVISITSBYPUBLISHERSALLOWED!

January1

IMATandvotingdelegate/alternateconductcampusvotingandreportresultstoCIC(beforedistrictelection)

January10

VotingdelegatesubmitstheProclamation2019AdoptionBinderwithdocumentationtoWarehouseServiceCoordinator.

January17

DistrictelectionbyIMATandvotingdelegateheldinBoardroom January21

IMATandvotingdelegatesconductsevaluationoftopthree-rankedinstructionalmaterial

January21-24

FinalrecommendationbyIMATandvotingdelegatessubmitted February3

toWarehouseServiceCoordinator

IMATandVotingDelegaterecommendinstructionalmaterialstoSuperintendent’sCabinetandBoardMembers

ByFebruary28

BoardofTrusteesapprovesinstructionalmaterial February28

Superintendent/designeesubmitsratifiedlisttoTEA April1

Revised:July2019

ROLES&RESPONSIBILITIES

BOARDOFTRUSTEES

1. ApprovesmembersoftheInstructionalMaterialsAllotmentTeam2. Doesnotacceptacommissionorrebateonanyinstructionalmaterialsusedinthe

district(offenseisaClassBmisdemeanor).3. Shallbenotifiedpriortotheratificationvoteofanyinstructionalmaterialsexceeding

themaximumcostallowedbythestateandallinstructionalmaterialsbeingrecommendedthatarenonconforming.

4. MayremovefromthelistrecommendedbytheIMATandcurriculumcoordinatorsanyinstructionalmaterialsthatintheirjudgmentshouldnotbeadoptedbyshowinggoodcause.

5. RatifiestheselectionsrecommendedbytheIMATandcurriculumcoordinators.

SUPERINTENDENTORDESIGNEE(EXECUTIVEDIRECTOROFC&I)

1. Isknowledgeableaboutallaspectsoftheadoptionprocessandfacilitatestheprocesswithteachers.

2. SelectsmembersoftheInstructionalMaterialsAllotmentTeam(IMAT)fromthelistofteachersandparentsrecommendedbytheCampusImprovementCommittee.

3. RecommendstotheBoardofTrusteesmembersoftheInstructionalMaterialsAllotmentTeam.

4. ServesasthechairpersonoftheIMATandcurriculumcoordinators.5. Doesnotacceptacommissionorrebateonanyinstructionalmaterialsusedinthe

district(offenseisaClassBmisdemeanor).6. Preparesatimelinefortheinstructionalmaterialsadoptionprocess.7. TrainsIMATmembers,curriculumcoordinators,andcampusvotingdelegates

ontheinstructionalmaterialsadoptionprocess.8. NotifiestheBoardofTrusteesofallinstructionalmaterialsthatarebeingchallenged.9. NotifiestheBoardofTrusteespriortotheratificationvoteofanyadditionalcosts,

implications,orconsequencesasperTEC31.101.10. ReportstotheBoardofTrusteesthelistofinstructionalmaterialsrecommendedbythe

IMATandcurriculumcoordinatorforadoption.11. SubmitstheinstructionalmaterialsrecommendationstotheBoardofTrustees

forratification.12. WorksintandemwithWarehouseSupervisortoensureappropriatepaperworkissent

toTEA.

WAREHOUSESUPERVISOR

1. Informspublishersandotherinterestedparticipantsofdistrictinstructionalmaterialspoliciesandprocedures.

2. WorksintandemwithSuperintendent’sdesigneetoensuretimelinesaremet,guidelinesfollowed,trouble-shootproblems,andensuretheprocessrunssmoothly

3. Ensuresdeliveryandreceiptthatsampleinstructionalmaterialsweredeliveredtoallcampuses.

4. Doesnotacceptacommissionorrebateonanyinstructionalmaterialsusedinthedistrict(offenseisaClassBmisdemeanor).

5. ReceivedandrespondstoallcorrespondencesfromTEAregardinginstructionalmaterials.

6. DisseminatesinformationfromTEAtoSuperintendent’sDesigneeandappropriateotheradministratorsandpersonnel.

7. Contactspublisherrepresentativeswhennecessaryduringtheadoptionprocess.8. SubmitstheappropriatepaperworktoTEAandplacesorderfornewlyadopted

instructionalmaterialstoTEA.9. Receivesshipmentsbarcodesinstructionalmaterials,andpreparespaperworktosend

instructionalmaterialstothecampuses.

PRINCIPAL

1. SubmitsanomineefortheInstructionalMaterialsAllotmentTeam.2. Submitsacampusvotingdelegateandalternateforeachsubjectareabeing

adoptedontheircampus.3. Doesnotacceptacommissionorrebateonanyinstructionalmaterialsused

intheschool(offenseisaClassBmisdemeanor).4. Meetswiththevotingdelegateandalternatetoformulatethecampusaction

plan.5. Receivessampleinstructionalmaterialsandforwardsthemtothevoting

delegate/alternate.6. Arrangesandapprovesallpublishervisitstohis/hercampus.7. Encourageparents,students,andinterestedcommunityrepresentativesto

visittheschoolandexamineinstructionalmaterialsbeingconsideredforadoption.Theseindividualsmakerecommendations,butdonotvote.

8. NotifiestheExecutiveDirectorofCurriculumandInstructionofanyviolationorimproprietyaffectingtheinstructionalmaterialsadoptionprocess.

CICMEMBERS

1. RecommendsanomineefortheInstructionalMaterialAllotmentTea.2. Selectsacampusvotingdelegateandalternateforsubjectareabeingadoptedatthecampus.3. Setsthecampusvotingdate.4. Receivestheresultsofthecampuselectionfromthevotingdelegates

IMATMEMBERS

1. AcommitteeofmembersnominatedbythecampusCICandappointedbytheBoardofTrustees.

2. Abidesbyalldistrictpolicies/proceduresregardingtheinstructionalmaterialsadoptionprocess.

3. Doesnotacceptacommissionorrebateonanyinstructionalmaterialsusedintheschool(offenseisaClassBmisdemeanor).

4. Attendstherequiredtrainingontheinstructionalmaterialsadoptionprocess.5. Doesnotserveasthecampusvotingdelegate,butmayvoteatthecampuslevel.6. ConductsthecampusvotinginJanuary,butdoesnotvoteatthedistrictlevel.7. Refrainsfromvotingifduringthelasttwoyearshe/sheworkedorreceivedanymoney

fromanauthororpublishingcompanyifbooksareontheadoptionlist.8. Evaluatesthetopthreeinstructionalmaterialsselectionsthroughthedistrict’s

instructionalmaterialsevaluationprocesstoensurematerialsmeetsthestandards-basedcurriculumalignment.

9. AttendstheschoolboardmeetinginFebruarywhenthelistofinstructionalmaterialsissubmittedtotheBoardofTrusteesforapproval.

CURRICULUMCOORDINATORS

1. Abidesbyalldistrictpolicies/proceduresregardingtheinstructionalmaterialsadoptionprocess

2. Doesnotacceptacommissionorrebateonanyinstructionalmaterialsusedintheschool(offenseisaClassBmisdemeanor)

3. Facilitatestherequiredtrainingontheinstructionalmaterialsadoptionprocess4. WorkswiththeSuperintendent’sDesigneeandWarehouseServicesCoordinatorto5. trainvotingdelegatesintheinstructionalmaterialsevaluationprocess6. Disseminatesinformationabouttheadoptionmaterials,components,andprogramchoices7. CoordinatestheevaluationofthecurriculumcoordinatorsandtheIMATmembersin

thedistrict’sinstructionalmaterialsevaluationprocessthatmeetsthestandards-basedcurriculumalignment

8. Doesnotserveasthecampusvotingdelegate9. Refrainsfromvotingifduringthelasttwoyearshe/sheworkedorreceivedanymoney

fromanauthororpublishingcompanyifbooksareontheadoptionlist

10. Evaluatesthetopthreeinstructionalmaterialsselectionsthroughthedistrict’sinstructionalmaterialsevaluationprocessthatmeetsthestandards-basedcurriculumalignment

11. AttendstheschoolboardmeetinginFebruarywhenthelistofinstructionalmaterialsissubmittedtotheBoardofTrusteesforapproval

12. Facilitatestheimplementationoftheadoptedmaterials.

INFORMATION&TECHONLOGYMEMBERS

1. Abidesbyalldistrictpolicies/proceduresregardingtheinstructionalmaterialsadoptionprocess

2. Doesnotacceptacommissionorrebateonanyinstructionalmaterialsusedintheschool(offenseisaClassBmisdemeanor)

3. Attendstherequiredtrainingontheinstructionalmaterialsadoptionprocess4. Doesnotserveasthecampusvotingdelegate5. Refrainsfromvotingifduringthelasttwoyearshe/sheworkedorreceivedanymoney

fromanauthororpublishingcompanyifbooksareontheadoptionlist6. Evaluatesthetopthreeinstructionalmaterialsselectionsthroughthedistrict’s

instructionalmaterialsevaluationprocessthatmeetsthestandards-basedcurriculumalignment

7. AttendstheschoolboardmeetinginFebruarywhenthelistofinstructionalmaterialsissubmittedtotheBoardofTrusteesforapproval

VOTINGDELEGATES/ALTERNATES

1. Abidesbyalldistrictpolicies/proceduresregardingtheadoptionprocess.2. Doesnotacceptacommissionorrebateonanyinstructionalmaterialsusedinthe

school(offenseifaClassBmisdemeanor).3. Meetswithcampusprincipaltoformulateanactionplanandmonitorstheplan.4. Receivessampleinstructionalmaterialsandifappropriate,labelssampleinstructional

materials“conforming”or“nonconforming”.5. Attendstherequiredtrainingforvotingdelegates.6. Trainsteachersontheinstructionalmaterialsadoptionprocess.7. Encouragesparentstoexamineinstructionalmaterialsbeingconsideredforadoption.

(Asurveywillbesenttoyourcampusrequestinginformationonhowparentswereinvolvedintheinstructionalmaterialsadoption.)

8. ConductsthecampusvotingandreportstheresultsofthecampusvotetotheCIC.9. Votesfortheinstructionalmaterialsorseriesrankedasnumberonebythecampus

teachers(ortheinstructionalmaterialsorseriesrankedasnumbertwo,ifthevotingprocesseliminatesthefirstchoice).

10. Caststhecampusvoteatthedistrictinstructionalmaterialselection.11. ReturnsallvotingmaterialstoWarehouseServices.

TEACHERS

1. Abidesbyalldistrictpolicies/proceduresregardingtheinstructionalmaterialsadoptionprocess“GuidelinesforTeachers”.

2. Doesnotacceptacommissionorrebateonanyinstructionalmaterialsusedintheschool(offenseisaClassBmisdemeanor).

3. Reviewsinstructionalmaterialsbeingconsideredforadoptionandevaluatesthemusingthedistrictrubric.

4. Votesoninstructionalmaterialsifcurrentlyteachingthesubject/course.Mayvoteiftaughtthecourse/subjectinthelasttwoyears.

5. Refrainsfromvotingifduringthelasttwoyearshe/sheworkedorreceivedanymoneyfromanauthorofpublishingcompanyifbooksareontheadoptionlist.

GuidelinesforTeachersCanutilloISDispleasedtoallowteachersmoreopportunitiestovisitwithpublishers.Pleasereviewandpracticetheguidelinesforteachersinitsentiretybeforeattendinganyevents.

1. AllteachersareinvitedtothePublishersFairscheduledattheCentralOfficeBoardRoom.2. TeachersmayONLYvisitwithpublishersatthescheduledtimearrangedbythecampus

principal.Ateachermaynotinviteapublisherintotheirclassroomatanytime.3. CampusvisitswillONLYbescheduledbyyourprincipalatlunch,duringPLCtime,or

afterschool.4. Allpublishereventsarestrictlytolearnmoreaboutinstructionalmaterialsbeing

showcased.5. PublishersmayONLYprovidealightsnackorboxlunchforteacherswhenvisitingschools.6. Teachersmayattendoff-campuspublishereventswhichmayincluderefreshmentsor

meals.However,youmustinformyourprincipalorIMATrepresentativeinanemailaboutyourattendance.

7. SampleinstructionalmaterialsgiventoteachersMUSTNOTBEUSEDINTHECLASSROOM!8. Teachervotesshallnotbeinfluencedbypublishervisits.9. NoCanutilloemployeemayacceptacommissionorrebateonanyinstructionalmaterials

usedintheschool.THISISACLASSBMISDEMEANOROFFENSE!

FailuretoabidebytheseguidelinesmayresultinapublisherorteacherbeingrevokedfromtheIMATvotingprocess.

PUBLISHERS

1. Abidesbyalldistrictpoliciesregardingtheinstructionalmaterialsadoptionprocess“GuidelinesforPublishers”

2. Willnotofferanygift,favor,orservicethatmightreasonablytendtoinfluenceorcompromiseacampusorschooldistrictrepresentativeintheofficialdischargeoftheirdutiesintheinstructionalmaterialsadoptionprocess

3. Shipssampleinstructionalmaterialstocentralwarehouseforcampusdistribution.4. Securesayearlyvendor’spermitfromthePurchasingDepartment5. Refrainsfromcontactwithanycampusemployeeduringthedistrict“closedperiod.”

The“closedperiod”isfromJanuary1throughtheratificationoftherecommendationsoftheIMATandcurriculumwritersataBoardmeetinginFebruary.

GuidelinesforPublishersCanutilloISDispleasedtoallowpublisherstoshowcasetheirmaterials.Pleasereviewthe

guidelinesforpublishersinitsentirety.

1. AllpublishersareinvitedtothePublishersFairscheduledattheCentralOfficeBoardRoom.2. PublishersmayONLYvisitcampusesbysettingupatimewiththecampusprincipal.These

scheduledvisitscantakeplaceduringlunch,PLCtime,orafterschool.3. ApublishermaynotenteraclassroomatANYtime.Anyinterruptionofinstructionaltimeis

strictlyforbidden.4. Allpublishereventsarestrictlytolearnmoreaboutinstructionalmaterialsbeingshowcased.5. PublishersmayONLYprovidealightsnackorboxlunchforteacherswhenvisitingschools.6. TeachersmayONLYvisitwithpublishersatthescheduledtimearrangedbythecampus

principalorIMATcampusadministrator.7. Teachersmayattendoff-campuspublishereventswhichmayincluderefreshmentsormeals.8. PublishersmaynotofferanyCanutilloemployeeacommissionorrebateonanyinstructionalmaterialsusedattheirschool.THISISACLASSBMISDEMEANOROFFENSE!

FailuretoabidebytheseguidelinesmayresultinapublisherorteacherbeingrevokedfromtheIMATvotingprocess.

VOTINGPROCEDURES

Whenappropriate,campuseswithasmallnumberofteacherswillbecombinedwithanearbyschooltoequalizetheweightofthecampusvote.Teachersfromthefollowingcampusesmustcontactthevotingdelegateattheappropriatecampusforscheduledactivities.

CanutilloIndependentSchoolDistrictCAMPUSVOTINGSEQUENCE

1. Selectandinformalleligibleteachersofthevotingdateandtime.(January)

2. Reviewthecampusvotingprocedureswithvotingteachers.

3. Arrangeforthealternativeand/orotherteacherstoassistwithhandingout,collecting,andtallyingtheballots.

4. Tallythevotesonthetallysheet.Totalthesumstodeterminetherankorder.

5. Teachersmustsignthebackofthetallysheet.

6. CompletetheCampusInstructionalMaterialsVotingDelegateReport.Allvotingteachersmustsignthisreport.Bringacopywithyoutothedistrictinstructionalmaterialselection.

7. Remindteacherstheymustrefrainfromanycontactwithapublisheroranagentofapublisherduringtheclosedperiod;January1throughtheratificationoftherecommendationsataboardmeetinginFebruary.ThevoteisconfidentialuntilactedonbytheBoardofTrustees.

8. ReturnallballotingmaterialstoWarehouseServices.

CanutilloIndependentSchoolDistrictCAMPUSVOTINGPROCEDURES

1. Ateacheriseligibletovoteifhe/sheiscurrentlyteachingthesubject/courseorifhe/shehastaughtthecourseinthelasttwoyears.

2. Ateachermustrefrainfromvotingifduringthelasttwoyearshe/shereceivedanymoneyfromanauthororpublishingcompanyifbooksareontheadoptionlist.

3. Allballotingdoneontheformsprovided,ballotsarenottobesigned.

4. Instructionalmaterialsaretoberankedontheballotbyranknumber(1,2,3etc.),withonebeingthehighest(firstchoice).Anyballotshowingthesamerankformorethanonebookcannotbecounted.Thenumberzeroisnotanoptionforranking.

5. Allballotsmustbetallied(counted)inthepresenceofthosevoting.Eachvotingteachermustsigneachtallysheetshowingtheresultsoftheballoting.

6. Tallythevotesonthetallysheet.Pleasetotalthesumstodeterminetherankorder.

7. Whenvotingiscompleted,allmaterialswillbesenttotheCurriculumandInstruction.

8. Thecampus-votingdelegateisobligatedtovotefortheinstructionalmaterialsrankedbythecampusaslongasthatinstructionalmaterialhasnotbeeneliminated.Ifthecampusnumberonerankedinstructionalmaterialshasbeeneliminatedthecampusvotemustbegrantedtothenumbertwochoice,etc.

9. Onthedistrict-votingday,thevotingdelegateoralternate(notboth)mustbepresenttocastthecampusvoteorthecampusvoteisforfeited.Ifthevotingdelegateoralternatecannotattendthedistrict’selectionanotherrepresentativefromthecampusmaycastthecampusvote.

CanutilloIndependentSchoolDistrictCAMPUSINSTRUCTIONALMATERIALSTEACHERBALLOT

Campus________________________________________________________________

Subject/Course__________________________________________________________

RankOrderofInstructionalMaterials:1st ________________________________________________________________

2nd ________________________________________________________________

3rd ________________________________________________________________

4th ________________________________________________________________

5th ________________________________________________________________

CanutilloIndependentSchoolDistrictCAMPUSINSTRUCTIONALMATERIALSTALLYWORKSHEETFORCAMPUSVOTE

Campus________________________________________________________________

PUBLISHERName

PUBLISHERName

PUBLISHERName

PUBLISHERName

PUBLISHERName

PUBLISHERName

PUBLISHERName

Ballot1

Ballot2

Ballot3

Ballot4

Ballot5

Ballot6

Ballot7

Ballot8

Ballot9

Ballot10

Ballot11

Ballot12

Ballot13

TotalPoints

Publisherwithlowestpointsisrankedfirst.

CanutilloIndependentSchoolDistrict

CAMPUSINSTRUCTIONALMATERIALSVOTINGDELEGATESREPORT–CAMPUSCHOICE

Campus________________________________________________________________

Subject/Course__________________________________________________________

RankOrderofInstructionalMaterials:

1st ________________________________________________________________

2nd ________________________________________________________________

3rd ________________________________________________________________

4th ________________________________________________________________

5th ________________________________________________________________

Signatureofallvotingteachers:(Continuesignaturesonthebackofthissheetifneeded.)

___________________________________ ___________________Principal’sSignature Date

Pleasesubmit: 1copyofthisreporttothePrincipal.Bring1copywithyoutothedistrictinstructionalmaterialselection.

CanutilloIndependentSchoolDistrictDISTRICTVOTINGSEQUENCE

1. Haveallthevotingdelegatesoralternatessign-in.Checkthesign-insheettodetermineifmorethanonerepresentativepercampushassignedin.Thesign-insheetwillbeusedtoverifyhowmanyteachersvoted.

2. Ifnecessary,reviewthedistrictvotingprocedureswithvotingdelegates.

3. Arrangefortheassistantstohelpwithhandingout,collecting,andtallyingtheballots

4. Determinetherankorderoftheotherinstructionalmaterialsbyaddingcampusrankingstogetherandthenusethesumtoassignanumericalrank

5. Remindteacherstheymustrefrainfromanycontactwithapublisheroranagentofapublisherduringtheclosedperiod,January1throughtheratificationoftherecommendationataboardmeetinginFebruary.ThevoteisconfidentialuntilactedonbytheBoardofTrustees.

6. Distributetimecardstovotingdelegates.

7. ReturnallballotingmaterialstoyoursubjectareacoordinatorsortheWarehouseServicesCoordinator

8. CompletetheDistrictInstructionalMaterialsAllotmentTeamCertificationform.IMATmemberswillmeetwiththeSuperintendentafterthedistrictelectiontoverifytheelectionresults

CanutilloIndependentSchoolDistrictCAMPUSVOTINGPROCEDURES

1. Thecampusvotingdelegateisobligatedtovotefortheinstructionalmaterialsrankednumberonebythecampusaslongasthatinstructionalmaterialshasnotbeeneliminated.Ifthecampusnumberonerankedinstructionalmaterialshasbeeneliminatedthecampusvotemustbegrantedtothenumbertwochoice,etc.

2. Allballotingisdoneontheformsprovided.Ballotsarenottobesigned.

3. Instructionalmaterialsaretoberankedontheballotbyranknumber(1,2,3,etc.),withonebeingthehighest(firstchoice).Alltheinstructionalmaterialsmustberankorderedortheballotwillnotbecounted. (A zero does not count as a rank option.)

4. Anyballotshowingthesamerankformorethanonebookcannotbecounted.

5. Allballotsmustbetallied(counted)inthepresenceofthosevoting.Thesign-insheetwillbeusedtoverifythenumberofvotingdelegates

6. Instructionalmaterialsaretoberankedontheballotbyrankorder(1,2,3,etc.),withonebeingthehighest(firstchoice).Anyballotshowingthesamerankformorethanoneinstructionalmaterialcannotbecounted.

7. Whenvotingiscomplete,theIMATmemberwillplaceallvotingmaterialsinanenvelopeanddelivertothesubjectareacoordinatorortheWarehouseServicesCoordinator.

8. Onthedistrict-votingday,thevotingdelegateoralternate(notboth)mustbepresenttocastthecampusvoteorthecampusvoteisforfeited.Ifbothdelegatesattendthedistrictinstructionalmaterialsvotingforthesamesubjectarea,onlyonedelegatewillbepicked.Ifthevotingdelegateoralternatecannotattendthedistrict’selectionanotherrepresentativefromthecampusmaycastthecampusvote.

CanutilloIndependentSchoolDistrictDISTRICTINSTRUCTIONALMATERIALS

SCHOOLBALLOT

Campus________________________________________________________________

Subject/Course__________________________________________________________

RankOrderofInstructionalMaterials:1st ________________________________________________________________

2nd ________________________________________________________________

3rd ________________________________________________________________

4th ________________________________________________________________

5th ________________________________________________________________

CanutilloIndependentSchoolDistrictINSTRUCTIONALMATERIALS

DISTRICTBALLOTSHEET

Campus________________________________________________________________

Subject/Course__________________________________________________________

RankOrderofInstructionalMaterials:PUBLISHER PUBLISHER PUBLISHER PUBLISHER PUBLISHER PUBLISHER PUBLISHER

CHS

NWECHS

PUBLISHERWITHTHELOWESTNUMBERIS1STCHOICE,PUBLISHERWITHSECONDLOWESTNUMBERIS2NDCHOICEANDSOON.

CanutilloIndependentSchoolDistrict

DISTRICTINSTRUCTIONALMATERIALALLOTMENTTEAMCERTIFICATION

Subject:_________________________________________________ Date:_____________

Itistheselectionofthisteamthatthefollowinginstructionalmaterials/learningsystembecertifiedforuseintheCanutilloIndependentSchoolDistrict.

Title:__________________________________________________________________________

Publisher:______________________________________________________________________

CostoftheIM:___________________MaximumamountpaidbytheState:_______________

RankOrderofinstructionalmaterials:1st ________________________________________________________________________

2nd ________________________________________________________________________

3rd ________________________________________________________________________

SignatureofIMATandCurriculumCoordinators:

Instructionalmaterials

Thisinstructionalmaterialis: ____________conforming

____________nonconforming

Thisinstructionalmaterialis: ____________withinthemaximumcostthatwillbepaidbythestate.

____________overthemaximumcostthatwillbepaidbythestate.

REMINDERS• Teachersmayvoteonlyiftheyarecurrentlyteachingorhavetaughtthesubject/courseinthelasttwoyears.

• Teachersmustnotvoteiftheywereemployedorreceivedanymoneyfromapublishingcompanythathasaninstructionalmaterialontheadoptionlist.

• Allcampuspersonnelmustrefrainfromcontactwithapublisherduringthe“closedperiod.”January1throughtheratificationoftherecommendationsataboardmeetinginFebruary.

• Thecampus-votingdelegateoralternatemustbepresentonthedistrictinstructionalmaterialsvotingdateorthecampusvoteifforfeited.Ifthevotingdelegateoralternatecannotattendthedistrictelection,anotherrepresentativefromthecampusmaycastthecampusvote.

• UntilthereportontheteacherselectionshasbeenpresentedtoandratifiedbytheBoardofTrustees,aproposedselectionisnotfinalandmustremainconfidential.

CampusParentalInvolvementForm

Campus:______________________________ Representative:______________________

PrincipalSignature:______________________________________________________________

Pleaselisthowparentswereinvolvedintheinstructionalmaterialsadoptionprocessatyourcampus:

PleaseremittoWarehouseCoordinator,AlexAguilarby January 10, 2020Email:aaguilar@canutillo-isd.org

CanutilloIndependentSchoolDistrictNotificationofPersonnelSelectionforInstructionalMaterialsAdoption

Campus:____________________________________

InstructionalMaterialsAdoptionCommitteeRepresentative:___________________________

TextbookVotingDelegate:_______________________________________________________

AlternateTextbookVotingDelegate:_____________________________________________

___________________________________ ___________________Principal’sSignature Date

CampusImprovementCommitteeSignatures _____________________Date

_____________________________________ _______________________________________PrintName Signature_____________________________________ _______________________________________PrintName Signature_____________________________________ _______________________________________PrintName Signature_____________________________________ _______________________________________PrintName Signature_____________________________________ _______________________________________PrintName Signature_____________________________________ _______________________________________PrintName Signature_____________________________________ _______________________________________PrintName Signature_____________________________________ _______________________________________PrintName Signature_____________________________________ _______________________________________PrintName Signature_____________________________________ _______________________________________PrintName Signature_____________________________________ _______________________________________PrintName Signature_____________________________________ _______________________________________PrintName Signature

Pleasesubmit:OriginaltoCurriculumandInstruction,ATTN:NatalieSpalloni

Campus Instructional Materials Adoption Plan The completion of this plan is the responsibility of the IMAT representative. The

representative must meet with the campus principal to determine dates for campus trainings and voting. All documentation must be in the campus IMAT notebook.

Due date for plan: ____________________

Proclamation ______________

Campus Name:__________________________________

Campus Principal: ____________________________ Date Trained: _______________

IMAT Representative: _________________________ Date Trained: _______________

Voting Delegate: ______________________________ Date Trained: _______________

Alternate Delegate: ___________________________ Date Trained: _______________

Instructional Materials Room Number: _______________________________________

Teacher Training Date: _______________________ (Sign-in sheet turned into C&I) (may be done at the same time as CIC training)

CIC Training Date: ___________________________ (Sign-in sheet turned into C&I) (may be done at same time as teacher training)

Evaluation Rubrics Due Date: __________________ (Rubrics turned into C&I)

Campus Voting Date: __________________________ (Sign-in sheet turned into C&I) (must be completed prior to district voting date)

Campus Publisher Presentation Log

Campus:______________________________

Date of Event Publisher/Presenter Time: Lunch, PLC, afterschool

___________________________________IMAT Representative Signature