infrastructure team. project objective & outcome risks and mitigating plan project plan and...

Infrastructure Project

Infrastructure Team

Agenda

• Project Objective & Outcome• Risks and mitigating Plan• Project plan and resourcing• Research & Analysis• Issues• Next Steps

Project Objective• Objective: To Coordinate the implementation of

infrastructure Projectso Establish a new process for handling clearance activities

that include building permit, way leaves, etc.o Developing a conceptual Model for this processo Building a unified platform to handle the above processo Developing system architectural model that support this

processeso Developing a standard Operational procedure that

support and maintain this system.

Current Processes

Private Sector Reclamation

Survey Consultation

Subdivision of Lands

Ministerial /Undersecretary/ VIP Permission

Road Crossing Consultation

Land Affairs

Land Affairs Group

Land Affairs Units

Request for Locate Plant

General Coordination

Budget Coordination

Master Plan Coordination

General Service Notification

Way LeavePlanning

Permission

Approval to cut Prescribed

Roads

Town & Village Planning

Corner Plot Committee

Housing Project Directorate

Survey Directorate

Structural Planning

Directorate

Consultation Clearance Certificate

Emergency Excavation

Asphalt Reinstallation

CPO Survey Consultation

Site InvestigationBoreholes

Land Ownership Request

Project Objective – Wayleave Current Process

SundayRoads

MondayWDD

TuesdayPSD

Wednesday

EDD

ThursdaySewerage

SaturdayTRA

üû? !?In best

case: 2hr

design need

1W

clearance

Project Objective – Current Issues

• Lengthy Process• No Registration No. (sequencing) • Absence of monitoring & control• Huge Number of Application 150 apps/W(≈6000/Y)• Huge amount of papers drawings (+7 copies)• Limited Processing Time, one day per stakeholder

Project Outcome• Outcome:

o Establishing one complete process cycle between stakeholders for the Way Leave Services,

However ?!?!?

Risk & Mitigation Plan

No RiskProbabilit

y %Impact (1-

3)Exposu

reTrigger Mitigation Plan

1 Resistance to change 70% 3 2.1

- Blockage of Information- Poor of Cooperation- Absence of Communication

- Easy to adopt.- Availability of training.- Enforcement.- Goal Clarity.- Motivation

2 Financial aspect 30% 1 0.3 -Limited Resources/Time- Cost vs. Benefits clarity

3 HR Elemination 40% 2 0.8-Reengineering the current Process

- Rotations.- tasks assignments.- Early retirement.

Project Plan & Resources

Research & Analysis - SWOT

Research & Analysis – Stakeholder Analysis

The Stakeholde

r

Interest Power Readiness

EWA High High Ready GIS System/Data, with Expert Resources

Municipalities High Mid-

HighReady GIS System/Data, with

Expert Resources

CIO High Mid-High

Ready GIS System/Data, with Expert Resources

CPO High Low Old Data, Lake of Resources

SLRB High High Owner of Base maps, not GIS Ready System

TRA High Low GIS Ready Data

Works High Low Data is not GIS Ready, Lake of Resources

Issues

• Limited References or Best Practices• Project Member Availability• Project Sponsor ?!?!

o EWA ?!?o Works ?o CIO ?!?

Next Steps

• Set New Project Objective – Planning Permission• Update Project Plan, based on new objective• Identify the Planning Permission Process

Weaknesses• Propose Solution to tackle the Weaknesses• Reengineer the Current Process

New Project Outcome

• Outcome:

o Establishing one complete process cycle between (Planning Permission), at least two, stakeholders that could improve current scattered processes, which could improve the Customer Experience & Efficiency with the stakeholder’s environments, and establish a strong partnership between the concerned stakeholders

Current Processes

Private Sector Reclamation

Survey Consultation

Subdivision of Lands

Ministerial /Undersecretary/ VIP Permission

Road Crossing Consultation

Land Affairs

Land Affairs Group

Land Affairs Units

Request for Locate Plant

General Coordination

Budget Coordination

Master Plan Coordination

General Service Notification

Way LeavePlanning

Permission

Approval to cut Prescribed

Roads

Town & Village Planning

Corner Plot Committee

Housing Project Directorate

Survey Directorate

Structural Planning

Directorate

Consultation Clearance Certificate

Emergency Excavation

Asphalt Reinstallation

CPO Survey Consultation

Site InvestigationBoreholes

Land Ownership Request

Thank You