implementing an archiving policy

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Implementing An Archiving Policy

(If you are doing it right!)

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Why is archiving important?

• The data explosion

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Size of the Digital Universe

Terabyte Petabyte Exabyte Zettabyte1.8 ZB = 1.8 trillion gigabytes

Data from Extracting value from Chaos, IDC Digital Universe, sponsored by EMCGraphic by Mashable

0

5

10

15

20

25

30

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40

2011 2012 2013 2014 2015 2016 2017 2018 2019 2020

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Why is archiving important?

• The data explosion• Multiple data

formats and more media

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Challenges to long term preservation

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Why is archiving important?

• The data explosion• Multiple data

formats and more media• Media obsolescence

and future access

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“Storing infrequently-accessed data on disk

is equivalent to keeping your car

running constantly in the driveway - it wastes

energy and it costs money.” The Clipper

Group

Less than 10% is “active data”*

*2010 Digital Storage for Media and

Entertainment Report, Coughlin Associates

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Understand your situation

• Backup• Data still active• Can be overwritten

depending on policy• Active data should be

regularly backed-up

BACKUP

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What data should you archive?

• Data that is not actively in use• A clean set of data

• At the end of a project

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Archiving Project Phases

1. Define requirements for the archive (system procedures)2. Design the system and procedures3. Implement the system and procedures4. Test5. Roll-out

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Defining the requirements

What are your objectives for this phase (knowledge and need)?• Devise data classification

& cluster accordingly• Know cluster requirements• Understand IT

infrastructure requirements

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But first:

• Backup policies and procedures?• Existing archiving policies?• Are there legal or functional requirements for data archiving?• Existing data and documentation classification?• Existing infrastructure?

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Data Clustering

Ask the following questions•Data restoration format?•Archive access?•Data loss?•Typical data formats? •Legal requirement (time/format)•Format required (paper/electronic)

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Design the system & procedures• Data storage format?

• Data storage

medium?• Define risk management policies• Define and differentiate policies & procedures from backup• Define visible data object classification• Define archive storage format

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In-house vs. Managed ServiceIn-house Managed Service

Increased investment in infrastructure

Reduced investment

Investment in archiving knowledge

Archiving specialists

Issues with data management and obsolescence

Full data management

No guarantees for data integrity

One service offers a 100% data integrity guarantee

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The In-house option

• Multiple Storage Platforms• Network

bandwidth• Management resource• Data migration software• Multiple Secure locations• Media Management

Software• Compliance ready archive• IT Budget

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The Challenges

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Archiving Services and what you should be looking for

• Data Integrity• Data Confidentiality• Data Availability

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The CIA triad

Confidentiality

Integrity Availability

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Archiving Solutions and what you should be looking for• Data Authenticity

• Data Possession• Data Accessibility• Data Provenance

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A New Approach to Archive

Imag

e: Flickr, co

pyrig

ht: N

aezm

i

Alternatively...

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Archive-as-a-Service

Keeping data safe and secure:

•100% guaranteed data integrity

•Arkivum infrastructure in co-lo datacentres

•Tape based storage: reliable, cost effective

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How it works

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Safe, Secure, Easy to Use• Data tape provides 30 year shelf life• Three copies at all times• Multiple media manufacturers• Automated tape libraries• Escrow copy

• Seamless integration• Simple network file-share• Data in pre-agreed

locations with auditable security

• Encryption in-flight and at rest• Keys managed by the customer• Tapes not shared across customers• Secure UK based data centres running Arkivum infrastructure

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SummaryWhy is archiving important?

The Archiving PolicyWhat data should you archive?Requirements & Designing the SystemIn-house or Managed: Seven Questions You Should AskArchiving as a service

A-Stor - Safe, Secure, Easy to use

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www.arkivum.com

info@arkivum.com

Thank you for listening