identifying the spatial location of land use permit & water license applications in the nwt

Draft Needs Assessment 2006-12-19 1

Identifying the Spatial Locationof Land Use Permit & Water License Applications

in the NWT

Colin Daniel & Philip BaileyESSA TechnologiesDecember 19, 2006

Draft Findings & Recommendations

Draft Needs Assessment 2006-12-19 2

Project Overview

Objectives:– review current processes– identify possible changes tool– evaluate GNWT Spatial Data Warehouse

Approach:– interviews– functional requirements– technical requirements– implementation plan

Draft Needs Assessment 2006-12-19 3

Project Overview:System Development Stages

Draft Needs Assessment 2006-12-19 4

Project Overview:Deliverables & Schedule

Deliverables Delivery Dates

Project initiation October 24, 2006

Review meetings and interviews November 14-16, 2006

Initial findings and recommendations December 19, 2006

Draft implementation plan January 15, 2006

Final report January 31, 2007

Draft Needs Assessment 2006-12-19 5

Today’s Agenda

1. Functional Requirements (09:15-11:30)

• current process• system objectives & users• key functions• inputs & outputs

2. Technical Requirements (11:30-12:15)• feasibility analysis & recommended solution

3. Implementation Plan (12:45-13:30)• possible phases• schedule & budget

4. Next steps (13:30-14:00)• review project workplan and schedule

Draft Needs Assessment 2006-12-19 6

Today’s Agenda

1. Functional Requirements (09:15-11:30)

• current process• system objectives & users• key functions• inputs & outputs

2. Technical Requirements (11:30-12:15)• feasibility analysis & recommended solution

3. Implementation Plan (12:45-13:30)• possible phases• schedule & budget

4. Next steps (13:30-14:00)• review project workplan and schedule

Draft Needs Assessment 2006-12-19 7

Current Process:Boards & Applications

Agency Applications / year (approx.)Mackenzie Valley Land & Water Board ~100 (will increase with pipeline)

Wek’èezhìi Land and Water Board ~60

Gwich'in Land and Water Board 10-15 (will increase with pipeline)

Sahtu Land and Water Board 120? (estimated by MVLWB)

Inuvialuit Land Administration 50-100 (primarily industry)

NWT Water Board 5-10 (primarily industry)

Total: 300-500

Draft Needs Assessment 2006-12-19 8

Current Process:Spatial Data Requirements

1. Mackenzie Valley Resource Mgmt. Act:– Latitude/Longitude Rectangle– Maps & sketches– Preliminary plan

2. NWT Water Regulations:– Latitude/Longitude– Map (watercourses & waste deposits)– Plan

3. Additional guidelines for each board

Draft Needs Assessment 2006-12-19 9

Current Process:Key Issues and Opportunities

1. Variation in spatial data requirements

2. Spatial extent and site plan

3. Hard-copy submissions

4. Existing spatial database

5. Lack of digital data for reviewers

6. Variation in GIS capacity

7. Cumulative effects assessment

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Overall System Objective

To develop a integrated system that will allow for the electronic acquisition, storage and retrieval of location information associated with land use permit and water license applications in the NWT.

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Additional System Objectives

1. Allow for future expansion

2. Store data centrally

3. Allow for agency control

4. Accessible to wide range of users

5. Capability to define overall extent

6. Capability to define optional site plan

7. Allow for GIS data exchange

8. Allow for historical data entry

9. Scientific review only – not application fees

Draft Needs Assessment 2006-12-19 12

System Functions:Overall Concept

• All applications accompanied by GIS maps• Internet software tool• Overall extent and site plan• On-screen digitizing or GIS file upload• Tool assigns Confirmation #• Confirmation # submitted with application• Map available for viewing

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System Users

Type of User View Edit Approve

Proponent

Data Authority

Editor

Reviewer

Administrator

Public

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Edit Functions

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Review Functions

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Inputs and OutputsUser Inputs:

– spatial extent:• point, rectangle, line, polygon OR• single GIS map file with single polygon

– site plan:• one GIS map file per development type

System Inputs:– GIS base maps (1:50,000 NTS)– possible development types– application data from participating boards

Outputs:– Extent: Confirmation # and GIS map– Site Plan: Confirmation # and GIS map(s)

Draft Needs Assessment 2006-12-19 17

Today’s Agenda

1. Functional Requirements (09:15-11:30)

• current process• system objectives & users• key functions• inputs & outputs

2. Technical Requirements (11:30-12:15)• feasibility analysis & recommended solution

3. Implementation Plan (12:45-13:30)• possible phases• schedule & budget

4. Next steps (13:30-14:00)• review project workplan and schedule

Draft Needs Assessment 2006-12-19 18

Technical Options

Option 1: Internet Mapping Framework– extend existing SDW technology– add IMF editing suite– customize web interface: editing & review

Option 2: ESRI ArcGIS Server– new architecture from ESRI– replace portion of current SDW technology– customize web interface

Draft Needs Assessment 2006-12-19 19

Feasibility Analysis

Category Criteria

Option 1:Internet Mapping

Framework

Option 2:ESRI

ArcGIS Server

Technical • Performance of system - -

• Interoperability of components, including auxiliary tools and GIS

●● ●●●

• Compatibility with existing and planned infrastructure

●●● ●

• Degree to which technology is proven ●●● ●

• Anticipated lifespan of technology - -

• Scalability of system - -

• Security of system - -

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Feasibility Analysis of Technical Options

Category Criteria

Option 1:Internet Mapping

Framework

Option 2:ESRI

ArcGIS Server

Operational •Degree to which system objectives will be met - -

•Ease of use of system, including the desire/capacity of key users to use it

- -

•Ability to integrate with existing and planned GNWT databases

- -

•Ability to access and integrate with other GIS systems

●● ●●●

•Quality control of data provided ●● ●●●

•Availability of support (internally, regionally) ●● ●●●

•Vendor stability ●● ●●●

Draft Needs Assessment 2006-12-19 21

Feasibility Analysis of Technical Options

Category Criteria

Option 1:Internet Mapping

Framework

Option 2:ESRI

ArcGIS Server

Economic •Initial development costs ●●● ●●

•Ongoing support and maintenance costs ● ●●

•Time required to develop prototype ●●● ●

•Time required for initial system deployment ●●● ●

•Total cost of ownership ●●● ●

Schedule •Ability to phase-in future functionality ●●● ●

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Technical Recommendation

Option 1: IMF is recommended– less custom development required– rapid development possible– less disruptive: can be implemented in smaller

pieces– lower cost: both initial and total

Draft Needs Assessment 2006-12-19 23

Today’s Agenda

1. Functional Requirements (09:15-11:30)

• current process• system objectives & users• key functions• inputs & outputs

2. Technical Requirements (11:30-12:15)• feasibility analysis & recommended solution

3. Implementation Plan (12:45-13:30)• possible phases• schedule & budget

4. Next steps (13:30-14:00)• review project workplan and schedule

Draft Needs Assessment 2006-12-19 24

Possible Implementation Plan

1. Extent mapping only• 1a: on-screen digitizing• 1b: GIS shapefile upload• simple map display

2. Link to application data• application data display• enhanced map display

3. Site plan mapping - rough it out a high priority

4. Load historical data – extents; site plans

5. Database design – extent mapping

Draft Needs Assessment 2006-12-19 25

Today’s Agenda

1. Functional Requirements (09:15-11:30)

• current process• system objectives & users• key functions• inputs & outputs

2. Technical Requirements (11:30-12:15)• feasibility analysis & recommended solution

3. Implementation Plan (12:45-13:30)• possible phases• schedule & budget

4. Next steps (13:30-14:00)• review project workplan and schedule