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RSP Goes Back to SchoolSeptember 2009

Mary RobinsonEuropean Development Officer

University of Nottingham, UKmary.robinson@nottingham.ac.uk

Your Repository Team

http://www.sherpa.ac.uk

Your Repository - under the influence:• Historical origins

– Existing services e.g. publication databases

– Initial push from library/IT/Research Office/Departments

– Project/pilot funding

• Motivation– Belief in Open Access & showcasing institution’s research

– Specific e.g. RAE, REF

– ‘Keeping up’ with other institutions

• Institutional needs & facilities– Specific or ongoing needs e.g. RAE, internal performance reviews

– Interoperability with existing systems

– Research output types

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• 1 x FTE repository manager based in library: advocacy, development, copyright checking, some archiving. Occasional archiving by some departmental support staff. Occasional support from programmers. (DSpace, ROAR registered 2006, repository population approx. 500)

• 1 x FTE project manager/repository manager (to reduce to 0.5 after project completed) based in library. 1 x 0.25 technical support officer. 5 x?0.5 faculty administrators. Occasional support from library rights officer and library web database administrator. (DSpace, launching soon, repository population approx 60.)

• 1 x repository manager (combined with day job) based in library. 2 x part time administrators - one was a cataloguer - (totalling 22 hours per week) line managed in document supply. Senior LIS manager has ultimate responsibility. (DSpace, ROAR registered 2006, population approx. 3.5K)

• Managed by 'very small part' of one librarian - does some archiving. Occasionally employ postgrad. to contact academics and process deposits. Planning to employ part time clerical support to work on buffer. (EPrints, ROAR registered 2006, population approx 1100)

• 0.5 x FTE repository librarian. Support from line manager, project manager (senior with LIS), copyright specialist and ad hoc from other LIS staff. Mediated deposit system. (Hosted, ROAR registered 2006, population over 500)

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Hosted repositories

http://www.rsp.ac.uk/software/surveyresults

http://www.sherpa.ac.uk

Hosted repositories

http://www.sherpa.ac.uk

Your Repository Team

• Influences

• Examples

• Hosted solutions

• Identify skill gaps / areas for training or outsourcing

• Recruitment & Job descriptions

http://www.sherpa.ac.uk

http://www.sherpa.ac.uk/documents/Staff_and_Skills_Set_2009.pdf

http://www.sherpa.ac.uk

Repository Roles

• Repository Manager“Manages the ‘human’ side of the repository including content

policies, advocacy, user training and a liaison with a wide range of institutional departments and external contacts.”

• Repository Administrator“Manages the technical implementation, customisation and management of repository software, manages metadata fields and quality, creates usage reports and tracks the preservation

issues.”

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Skills needed within the team• Management• Software• Metadata• Storage & Preservation• Content• Liaison (Internal & External)• Advocacy, Training & Support• Current Awareness & Professional

Development

http://www.sherpa.ac.uk

Your Repository Team

• Influences

• Examples

• Hosted solutions

• Identify skill gaps / areas for training or outsourcing

• Recruitment & Job descriptions

http://www.sherpa.ac.uk

http://www.jisc.ac.uk/whatwedo/themes/informationenvironment/recruitment.aspx

http://www.sherpa.ac.uk

Thank you!

http://www.sherpa.ac.uk

Questions

• How do your repository teams work (or not)?

• Do you think others within the library/institution realise the specialist knowledge and skills you need?

• Training opportunities, are there enough and of the right kind?

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http://www.sherpa.ac.uk