hsc partner meeting 6.27.12

HSC Partner Meeting

June 27, 2012

Introductions and Feedback

Introducing

Introducing

• Best discounted pricing available from FedEx, UPS, Lone Star Overnight and DHL (international shipping only).

• 100% HUB credit for your purchases. • Web based program - select the preferred carrier and service• Print airbills and return labels from your computer and track

packages in transit.• eShipGlobal completes an audit of all shipping after it is

completed to ensure we are not over charged.  Any credits will be returned to the department.

• Read more at http://bsc.untsystem.edu/about-eship-global

What’s New?

BSC Subscriptions

HR Updates

• United Healthcare – Health Select to become our third-party administrator effective September 1, 2012

• Verify your primary care physician (PCP) is listed in the United Healthcare provider network: http://www.healthselectoftexas.com/

• No plan design changes were made to our Health Select plan (copays, coinsurance, deductibles etc.)

• Health insurance Rates will increase 7.36% effective September 1, 2012

• Optional Term Life Insurance coverage rates will decrease 10% effective September 1, 2012

ERS Benefit Changes for FY 2013

• Dental, Basic Term Life, Dependent Term Life , Voluntary Accidental Death & Dismemberment, Long- and Short-term Disability rates will not see rate increases

• Personal Enrollment Statements will be mailed by ERS beginning June 18, 2012

• ERS allowing members who are enrolled in Long Term Disability to enroll in Short Term Disability without going thru the Evidence of Insurability process

• Long Term Disability waiting period increased to 180 days

• Annual Enrollment period two weeks. UNT, UNT System, UNT Dallas and UNT Health Science Center:

July 16, 2012 – July 27, 2012

ERS Benefit Changes for FY 2013 cont’d

Payroll Updates

• September Payday is Tuesday, September 4, 2012• Fiscal Year Reallocation Deadline is August 17, 2012• Please mail all unclaimed payroll checks to

employee address on the check ASAP

Important Payroll Dates and Reminders

Purchasing Updates

Year End Procedures for ePro Coordinators

• Manage Requisitions – Be sure you review and cancel any pending requisitions created during the fiscal year that will not be used.

• Deadlines – Reqs and Pcards• 6/29 begin FY 13 orders• 8/3 and 8/10 reqs with contracts from FY 12

funds• 8/20 epro requests• 8/22 suggested last day for PCards

• Blanket Orders and multiple deptid’s

Q

Closing PO’s• We will begin closing PO’s prior to PO Roll at the

end of the year. Collaborative effort between departments, Purchasing, BSC IS Team, and campus Controller Offices.

• Department identified need for PO close, use PO Change Request from BSC website. Once closed, no further activity allowed on that PO.

Payment Updates

Year End Processing

• Working with HSC Accounting for year end deadlines.

• We will let you know of any changes from previous years processing.

Travel Information

• State occupancy tax Some travelers have experienced problems with

in-state hotels not honoring the tax exemption form for state lodging taxes.

If the exemption is refused, please make sure to document this on the travel voucher.

You will be reimbursed for the expense.

Q&A