hris super user training. 2hris agenda lessontime one: hris overview two: process overviews three:...
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2HRIS
AgendaAgenda
Lesson Time
One: HRIS Overview
Two: Process Overviews
Three: Navigating the Worklist
Four: Personnel Information Display
Five: HR Actions
Six: Other Transactions
4HRIS
Key Terminology
Portal A site that functions as a point of access to information on the web. Examples of a portal include Yahoo, Google, etc. SAP will be accessed through the BRITE portal.
Adobe Interactive Form
An electronic form within SAP used to create/change Personnel Master Data. Becomes part of employee’s record. (Adobe Acrobat Reader software required.) Replaces ZPAF transaction.
HRAP HR Action Processor role, which replaces the PAF Processor.
Manager Self Service (MSS)
Workplace for administrators to approve personnel actions created/changed by the HR Actions Processor.
Employee Self Service (ESS)
Workplace for employees to view personal information and request changes.
Business Intelligence (BI)
Repository of SAP information for the purpose of reporting.
Employee iView Snapshot of specific pieces of employee information on the BRITE Portal.
5HRIS
What Is Changing Highlights
New codes in the enterprise structure Actions and Action Reasons have changed Hiring is one action Adobe forms are replacing ZPAF Processors will be entering bank information and e-mail
address of new employees External registrants for classes will be in SAP Workflow notification will be sent to employees for some
actions
6HRIS
What Is Changing Highlights
Benefits department enters non-instructional cafeteria plans on Infotype 0236 (credit plan)
The Payroll Department will perform a payroll follow-up to pay out vacation or sick time, if applicable, for those affected by retirement, separation of employment actions, or calendar changes
Exit interview for the state is now an infotype IT9020 Supplements and one-time payments will be entered by
the schools/departments Staffing Departments will be performed Terminations
(abandonment of positions) Separation of Employment will be performed by the
schools/departments and notification will be sent to the employee’s email address.
7HRIS
What Is Not Changing Highlights
Basic hiring process is the same Corrections still use PA30 One-time payments done through a memo Segmentation and prioritization of work (by job
classification) I9 Updates (Infotype 0094)
8HRIS
Enterprise Structure Review
Personnel Area (PA) Specific entity for
Personnel Administration Broward uses the
Bargaining Unit/Meet and Confer groups
Personnel Area
SAP 4.6
SAP ECC
Teachers INST IN01
Temp Hrly Adult Voc INST IN02
School Based Admin ADMN AD03
Admin (Union) ADMN AD02
Personnel Sub Area (PSA)
Is a sub division of the personnel area. Used to control pay scale, wage types, and work schedule planning.
Broward uses the Board Approved Calendars Personnel Sub
AreaSAP 4.6
SAP ECC
196 day calendar TE96 0007
244 day calendar SU44 0030
Examples
Examples
9HRIS
Personnel Structure
Employee Group
SAP 4.6b
Active
Inactive
Retired
Withdrawn
SAP ECC
Active FT (1)
100% only
Active PT (2)
Inactive (3)
Withdrawn (4)
NonEmployee (8)
Employee Sub Group
SAP ECC
Salaried w/Benefits) (01)
Hourly w/Benefits (02)
Temporary (03)
Temp Hourly Adult Voc/Coach (04)
Pool Subs (05)
Substitute (06)
Nonemployee (08)
Conversion (99)
SAP 4.6bSalaried Full time (SF)
Salary Parttime (SP)
Salary Partime, benefits (SB)
Hourly Full-time (HF)
Hourly Full-time (HP)
Hourly Partime, benefits (HB)
Hourly Partime, 3 hours( H3)
Hourly Other (HO)
Hourly Temp (HT)
Hourly Sub (HS)
Pool Substitutes (PO)
Student Workers/Exempt (SE)
Student Workers/Non exempt (SN)
Temporary Hourly (TH)
12HRIS
Hiring Process Flow
Start
HRIS
Perform Hire Action
HRIS
Workflow notification
sent to location and
employee
HR Action Processor
Receive Workflow
notification of new
employees
Finish
Employee
Receive email notification to perform on-
boarding processFuture
FutureFutureFuture
Employee
Log into ESS
HRIS & Benefits
Receive workflow
notification from
employee
13HRIS
HR Actions Forms
Start
HRAP
Initiates HR Process
Administrator
Reviews HR Process in
MSS
Approve
SAP/HRIS
Process is Executed
Finish
Change in Pay Transfer Reassignment Demotion
Return to Work Additional Position Working While on Leave
20HRIS
Knowledge Check
Which tab in the Universal Worklist (UWL) shows everything you need to process?
A. Tasks
B. Alerts
C. Notifications
D. Tracking
23HRIS
Personnel Data Infotypes0001 Organizational Assignment
0002 Personal Data
0006 Addresses
0016 Contract Elements
0019 Monitoring of Tasks
0021 Family/Related Person
0022 Education and Training
0024 Qualifications
0025 Appraisal
0028 SBBC Security and Exams
0033 SBBC Experience Years
0034 Corporate Function (New!)
0035 Company Instructions
0040 Objects on Loan (New!)
0041 Date Specifications
0077 Additional Personal Data
0094 Residence Status
0105 Communication
0302 Additional Actions
0554 Hourly Rate per Assignment
0795 Certification and Licensing (New!)
0796 Duty Assignment (New!)
9001 Inservice (New Look!)
9003 Out-of-Field (New Look & Functionality! )
9010 Board Agenda
9023 Other/Previous Employers (New Functionality!)
NOTE: Links work in Slide Show view (F5)
25HRIS
Infotype 0040: Objects on Loan (New!)
Return to ListReturn to List
This Infotype generates a property pass:
30HRIS
Exercise: View infotypes
Let’s view the following infotypes using PA20 for Employee #45 - BUGG,JANET
Certification and Licensing (IT0795) Hourly Rate Per Assignment (IT0554) Basic Pay (IT0008)
38HRIS
Exercise: View infotypes using iViews
Let’s view the following infotypes using the iViews for Employee #45 - BUGG,JANET
Address (IT0006) Certification and Licensing (IT0795) Basic Pay (IT0008)
42HRIS
Exercise: Hire an Employee
Let’s hire an employee using PA40 FLANAGAN HIGH
80130291 – TEACHER-LANGUAGE ARTS
80024542 – CLERK TYPIST II SCH-BASED
80131888 – TCH CURRICULUM FACILITATOR
SILVER TRAIL MIDDLE
80012667 – TEACHER-LANGUAGE ARTS
80131854 – BEHAVIOR TECHNICIAN
80012928 – FACILITIES SERVPER AIDE
48HRIS
Key Infotypes for HRIS
Infotype 9010 Board Meeting Date
Infotype 0022 Education
Infotype 9023 Previous Employer
Infotype 0009 Bank Routing
Infotype 0028 Security Clearance
Infotype 9011 Reappointment
Infotype 9020 Exit Interview
57HRIS
Knowledge Check
Which of the following is a new infotype being used by SBBC.
A. Board Agenda (IT9010)
B. Security and Exams (IT0028)
C. Certification and Licensing (IT0795)
D. Bank Details (IT0009)
E. None of the above
60HRIS
Personnel Actions: Change in Pay
Start
HRAP
Initiates Change in
Pay Process
Administrator
Reviews Change in
Pay in MSS
Approve
HRIS
Processes Change in Pay in SAP
Finish
65HRIS
Demo & Exercise: Change in Pay
Let’s request a Change in Pay for Eva Garcia: Date of Change in Pay – 08/05/2008 Reason – Hours/percent change Payroll Area – Bi-Weekly AA Work Schedule – 7.5H Mon-Fri %age – 80.00
67HRIS
Personnel Actions: Transfer
Transfer between Organization UnitsStart
ReleasingHRAP
Initiates Transfer Process
ReceivingHRAP
Receives and Adds
Transfer Information
Approve
HRIS
Processes Transfer in
SAP
Finish
Administrator
Reviews Transfer in
MSS
72HRIS
Demo & Exercise: Transfer
Let’s request that Consuela Stone be transferred from her current position and school to a new position and school:
New Org Unit – 63861000 Date of Transfer – 08/05/2008 Position – 80110581 Reason for Transfer – Regular/Lateral Transfer Payroll Area – Bi-Weekly AA Work Schedule – 7.5H Mon-Fri %age – 100.00
73HRIS
Knowledge Check
What electronic tool will the HR Action Processor use to initiate HR Actions?
A. Manager Self Service (MSS)
B. Employee Self Service (ESS)
C. Adobe Interactive Form
D. Business Intelligence (BI)
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