hr mis
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Human Resource MIS
Concerned with all of the activities related to employees and potential employees of the organization
The Evolution of the HRIS
First, paper files were located in the Personnel department.
Then, punched card and magnetic media files were located in IS.
Government legislation in the 1960s and 70s eventually called management's attention to the importance of HR data.
In the late 1970's the concept of an HRIS was born.
HR IS
Planning to meet the personnel needs of the business
Development of employees to their full potential
Control of all personnel policies and programs
The HRIS Database
Type of data:
1. Employee82.5% of the firms maintain only
employee data
2. Nonemployee8% of the firmsMaintain external data to the firm
Possible HRIS Database Locations
Firm'scentral
computer
HRcomputer
Operatingdivision
computer
Outsideservicecenter
0
100
200
300
400
Firm'scentral
computer
HRcomputer
Operatingdivision
computer
Outsideservicecenter
342
174
5232
Database Location
Operating division -- decentralized Outside service center -- outsourcer Central computer is still the most
popular location HR computer - only 34% of the firms Some firms keep database in
multiple locations
Executives
Non HR
10 3 41 12 3 4 5
ManagersHR
DirectorOther HRManagers
Not at all Occasionally Monthly Weekly Daily
Users of the HRIS DatabaseUsers of the HRIS Database
Processing(Calc. Net pay)
An HR Example
Output(cut paycheck)
Input(hours worked)
Feedback Loop(Is paycheck accurate?)
Inputs to the Human Resource MIS Strategic plan or corporate policies The TPS:
Payroll data Order processing data Personnel data
External sources
Human Resource MIS Subsystems and Outputs Human resource planning Personnel selection and recruiting Training and skills inventory Scheduling and job placement Wage and salary administration
Typical HRIS Record Keeping Requirements
Employee information Wage and salary data Review dates Benefits Education and training Attendance Performance data/appraisal results
Benefit reports
Salary surveys
Scheduling reportsOperationaldatabases
Databasesof valid
transactionsfor each
TPS
Transactionprocessingsystems
Businesstransactions
HumanResource
MIS
Databases ofexternal data
Databases ofinternal data
ManufacturingDSS
ManufacturingES
Humanresource
applicationsdatabases
Training test scores
Job applicant profiles
Needs and planningreports
Performance of HRIS
Work Force Planning Subsystem
Enable manager to identify future personnel needs
Organization charting Salary forecasting Job analysis/evaluation Planning Work force modeling
Recruiting Subsystem
Applicant tracking
Internal search
Work Force Management Subsystem Performance appraisal Training Position control -- ensuring that
headcount does not exceed budgeted limits.
Relocation Skills/competency Succession Disciplinary
Compensation Subsystem
Merit increases Payroll Executive compensation Bonus incentives Attendance
Benefits Subsystem
Defined contribution Defined benefits Benefit statements Flexible benefits Claims processing
Financial MIS
Financial MIS
Provides financial information to all financial managers within an organization.
Financial Information Systems The finance function of a business is
responsible for obtaining money needed by the business and for planning the use of that money.
Financial information systems provide the necessary support for the finance function.
Accounting and financial information systems often are grouped together.
Some common financial information systems are:
Cash management: This system balances the needs of the business for cash with the expected cash availability.
Capital expenditure analysis: The purpose of this system is to analyze the effect on the business of large expenditures such as those associated with building a new factory or replacing major equipment.
Financial forecasting: This system forecasts financial information, such as revenues and expenses, for the future.
Portfolio management: This system analyzes alternative investment strategies for the business’s cash and keeps track of investments.
Credit analysis: businesses that extend credit to customers need to determine which customers should receive credit, which is the purpose of this system.
Financial statements
Uses and managementof funds
Financial statisticsfor control
Operationaldatabases
Databasesof valid
transactionsfor each
TPS
Transactionprocessingsystems
Businesstransactions
Businesstransactions
Internet or
Extranet
Internet or
Extranet
FinancialMIS
Businesstransactions
Databases ofexternal data
Databases ofinternal data
FinancialDSS
FinancialES
Financialapplicationsdatabases
Customers,Suppliers
Inputs to the Financial Information System
Strategic plan or corporate policies Contains major financial objectives and
often projects financial needs. Transaction processing system (TPS)
Important financial information collected from almost every TPS - payroll, inventory control, order processing, accounts payable, accounts receivable, general ledger.
External sources Annual reports and financial statements of
competitors and general news items.
Financial MIS Subsystems and Outputs Financial subsystems
Profit/loss and cost systems Auditing Internal auditing External auditing Uses and management of funds
28
29
Basic Features
Control – Internal controls are established to
ensure that your assets are safeguarded and not being wasted.
They are also established to ensure that employees follow company procedures
Compatibility - Use an accounting system that is appropriate for the size of the company and the complexity of transactions
Basic Features
Flexibility- Can your company respond to change effectively?
Cost/benefit relationship – The cost of an accounting system should not outweigh the benefits
Processing
Input
Output
Three Stages ofData Processing Come from
source documents like invoices
Journalizing, posting
Financial statements and other reports
Assets
Current (11)
Plant (12)
Other (13)
Cash in Bank (111)
Accounts Receivable
(115)
Inventory (120)
Customer A (115001)
Customer B (115002)
Customer C (115003)
Designing a System – Chart of Accounts
Accounting Information Systems (AIS)
A computer-based system designed to
transform accounting data into information.
Can also include transactions
processing cycles, the use of
information technology, and
the development of information
systems.
Transaction Processing Cycles
A. Revenue CycleB. Expenditure CycleC. Production Cycle
D. Finance CycleE. Financial Reporting Cycle
The transaction processing cycles
provide a means of viewing the activities of
a business.
A. Revenue Cycle
Events related to the distribution of
goods and services to other entities and the
collection of related payments
B. Expenditure Cycle
Events related to the acquisition of
goods and services from
other entities and the settlement of
related obligations.
C. Production Cycle
Events related to the
transformation of resources into
goods and services.
D. Finance Cycle
Events related to the acquisition
and management of capital funds, including cash. The treasurer is responsible for the finances of the business.
E. Financial Reporting Cycle
Not an operating cycle
This cycle obtains accounting and
operating data from other cycles and
processes this data so that financial reports can be
prepared. A controller is in
charge of the accounting function.
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