how to use the quickbooks verify utility - techspeedy

HOW TO USE THE QUICKBOOKS VERIFY UTILITY

Tips to keep your Quickbooks files Safe and Secure

QuickBooks Data File Maintenance is an vital and essential feature of managing QuickBooks data. Intuit suggests that verify, rebuild and backup process be executed in any case one time a month. This not only maintains your software running optimally, it also defends your company files from corruption and damage.

Signs You Should Use The Verify Utility•You find error messages when working in QuickBooks.

•QuickBooks shut down when you attempt to save a transaction.

•Difference appears on invoices, bills, or other reports.

•Names, transactions & other data are missing.

•“Company file in employ, please wait.” messages appear.

•You have not run a Verify in above a month. 

Verifying Your QuickBooks Company Files The verification procedure is fast and simple and shouldn't take more than a minute or two. Follow this direct to achieve the finest results:

Step 1: Open the first company file you desire to run upholding on. Click File, Utilities, and select the "Verify Data" choice.

Step 2: Select "OK" to permit QuickBooks to close all open windows.

Step 3: Let the service to absolute the verification process. QuickBooks will notify you when it has finished.

Step 4: At this point, QuickBooks will inform you one of two things. Also: No Problems Detected:

If you see the previous message, you have successfully finished the process and are prepared to get back to work. No added action is required on your part.

Or…….

……you may see this message: Warning: A Data Problem Prevents

QuickBooks from Continuing If you see this message, don't panic! It is not as awful as it

sounds. QuickBooks now needs you to run the “Restore Data Utility" in order to fix any difficulty that live in your company file. Please note that your data is safe during this process, as it is regularly performed after support up company files.

Proceed to the next step in to start upgrading your data file.

Rebuilding Your Company File The "Rebuild Data value" carry a serious suggestion and may worry some QuickBooks users away from using it. Keep in mind that this is an ordinary maintenance utility and does not put your data at risk. It is all the time performed after creating backups of files (after verification) during Intuit's Backup Utility. Before this process begins, QuickBooks will have you generate a backup of your company file just to be protected.

Step 1: Click File, Utilities, and select the "Rebuild Data" option.

Step 2: Select "OK" to let QuickBooks to secure all open windows.

Step 3: QuickBooks will inform you that it must create a backup of the company file before ongoing. Click "OK" to continue.

Step 4: Select the Local Backup option & click "Next.”

Step Five: Click "Browse..." to choose where to save your backup.

Step 6: Choose a folder on your Shared Drive to save the backup file to and click "OK.“

Step 7: Leave every option as-is and click "OK" to proceed.

Step 8: Select "Use this Location.”

Step 9: Select "OK" to continue.

Step 10: Confirm the name and location of the Backup Copy and click "Save" to continue.

Step 11: Stay as QuickBooks creates the backup and then executes the rebuild.

Step 12: You will be notified when this has completed. Click "OK" to continue

Step 13 : At this position it is significant that you run the "Verify Utility" once more to make sure that no problems exist. Replicate the Verification steps in the first part of this guide.

If after verifying your data another time given the notice that your company file needs rebuilding, you may have a problem that wants extra assistance. If this is the case there are a range of resources available for finding support. Call For Support for Quickbooks Help or Support For Quickbooks Fix @1-844-879-3982.