how to do_an_effective_presentation_view

Effective Presentation Skills

By - Wasim Ahmed

Outline Meaning Planning Designing Delivering Use of visuals Conclusion

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What it means? Few guide lines that improves the quality

of a presentation Success of presentation?????? Depends on - How well the audience understood the content Getting others to understand and accept your ideas

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If not? Effectiveness is lost May not listen & loose interest May find hard to see/read People don’t like to read long sentences Find hard to follow-up - Where does this belong to ? Where am I? Is he/she nuts? (unordered, graphics, animations) May feel like “This is not for me” Too much technical or boring

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The 4 P’s Plan Prepare Practice Present

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Where to start? Why? •Plan Who?

•Prepare What? How? •Practice When?

•Presentation Where?

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Planning Why?

Reason for presentation Impact on audience What action

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Prepare Research

Books, Web, articles, Expertise 1.Must know Statistics 2.Should know Examples Demonstrations 3.Better to know Exhibits

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Planning Who?

Age Knowledge of subject Cultural make up Size Language Time available

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Prepare Research

Books, Web, articles, Expertise 1.Must know Statistics 2.Should know Examples Demonstrations 3.Better to know Exhibits

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Prepare - Structure Introduction/Beginning

Body/Middle

Summary/End

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Structure - Introduction Greet the audience Start in a friendly way Tell them

About the title Title Who you are Why are you here How experienced you are with the subject Approximate time

Outline 10

Structure - Body Properly organized Logical

General Specific Known Unknown Accepted Controversial Cause Effect Problem Solution

Emphasize more using real life examples Use pictures, graphs, tables & animations Indicate where are you

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Structure - Summary Tell them what you told them but in

brief Draw conclusions Beyond the presentation? Any Questions?????? References Thanks

Audience Any other person

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Practice How?

Reduces nerves (be natural & relax) Do not over practice Get familiar with presentation aids Judge timing Strong opinion Clear points Logical flow Strong ending

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Presentation Vary voice Body language Eye contact Timing Speed Get audience to talk Read your audience

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Planning Designing

Done Delivering

Next

Use of Visuals

Use of Visuals What are visuals? What media are used?

graphs transparencies/slides charts PowerPoint slides maps video

projection/projector photos handouts drawings

images models video/film objects

A Picture worth than 1000 words 16

Why use visuals? Focus audience's attention Illustrate points that are difficult Verbalize to reinforce ideas Visual to involve and motivate audience To involve all senses As logical proof Save time & avoid putting information on a board Avoid turning your back to the audience when writing on a board

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A slide to be effective Keep it simple Be consistent Minimum surprise Suitable background & template 1 idea per slide

Proper blend of - colors, type of font, size, boldface, italics &

animations suitable pictures of proper size

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Adding text to slide Select proper font, size & color

Heading - 32+ Sub heading - 28 Other - <=24

May depend on the template being used Try to minimize long sentences Illustrate the key words

Use underline, boldface or different color Enough line space Every thing depends on;

Quality of the projector, room luminosity & size 19

Backgrounds, templates & animations Depending on the subject matter Type of audience Better to use original templates than custom ones (unless you are highly confident) Unless it is a multimedia subject matter use simple;

colors, graphics, animations & backgrounds Suitable screen size & resolution

Not too less, not too more 20

Pointer Piece of device used to indicate a position

Laser pointer Mouse pointer Pen

Point to the exact position Do not move around

When pointer is not there use animations such as Appear 1 by 1

If pointer is available better to present ever thing to together It gives audience sufficient time to read the slide

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Be aware of……. Different versions & capabilities of PowerPoint Different animation types being supported Test your presentation at least once in a different machine If you have enough time, check with a projector Better to have some idea of projector settings, that are suitable to your presentation When in drought create a PowerPoint Show file &

make sure you have the original as well 22

When & Where Visit the place earlier & get some idea If you start late do not rush at the beginning Rough idea about number of audience Their knowledge of subject Test equipment

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Presentation Challenges Questions

Get the question correctly Answer with what you had already told Give necessary references

If you don’t know the answer tell that Interruptions

Remember where you stop Deal with detractors Nervousness & shy

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Few more tips.. If you say I’ll explain later, make sure to explain

them Try to minimize looking backwards Proper grammar doesn’t matter, if it make sense But proper spellings are essential Show only the key words, not everything If something is there make sure you explain it Emphasize specific sections using arrows or proper animations

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Know that even the best presenters make mistakes. The key is to continue on after the mistake. If you pick up and continue, so will the audience. Winners continue! Losers stop!

Conclusion Make it BIG KISS- Keep it Simple Stupid Make it Clear Be Consistent

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detractors

Do not over run!Finish Within Time

Any Questions

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References Presentation Skills

www.ucc.ie/careers

Oral Presentation Skills http://smyrne.int-

evry.fr/lfh/ressources/presentations/oral_presentation_ skills.htm

Designing Presentation Visuals http://www.plu.edu/~libr/media/designing_visuals.html

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Thank you