how to complete project submission format dhammika mahendre

How to CompletePROJECT SUBMISSION

FORMATDhammika Mahendre

1. Project Title

Project Title should be

With catchy words

ShortClear

Understandable Free from technical terms

2. Sector

Disaster ManagementPre-Preparedness

Mitigation

Recovery

3. Project Location

Address

GPS Coordinates

Road Map

Site Province District Division Location1        

2        

3        

4        

The total area of land required

The cost of land (if it is to be purchased )

4. Rationale of Project

Statement of facts explaining the background of the project and justification of the project

Identifies need for the project and viability of the project

Why project should implement ?

Where we are now ?

Where do want to be ?

How do we get there ?

4. Rationale of Project

4.1 General sector information

Disaster Management Mandate

Disaster Management capacity

Disaster Risk Assessment details

Disaster Management Action Plan’s Milestones

Activity

Write the rationale for your project

4. Rationale of Project

4.2 Project Objectives

The “outcome” or the result that anticipate

What you want to accomplish

Objectives are SMART Specific (clearly defined)Measurable – in relation to some standard scale (numbers,

percentages, etc.)Appropriate/ achievable – relevant to the factors in your

conceptual model that you are trying to affectRealistic – practical and achievable Time limited – achievable within a specific period of time

Activity

Write the objectives for your project

4. Rationale of Project

3. Specific problem to be addressed by project

STEP 1. State what appears to be the problem

Start with what you assume to be the problem, that can later be confirmed or corrected.

Until facts have been gathered and analyzed, the real problem may not surface

4. Rationale of Project

3. Specific problem to be addressed by project

STEP 2. Gather facts, feelings and opinions.

What happened?Where, when and how did it occur?

What is it’s size, scope, and severity?Who and what is affected?

Likely to happen again?Need to be corrected?

4. Rationale of Project

3. Specific problem to be addressed by project

STEP 3. Restate the problem.

The real facts provide supporting data to help make this possible.

The actual problem may, or may not be the same as stated in Step 1.

4. Rationale of Project

4 Mode of intervention in terms of this project

How do you intervene in the project

How do you prevent or control or reduce the disasters and the mean

4. Rationale of Project

5 Composition of target beneficiaries/stakeholders (indicate gender ratio)

Beneficiaries

Stakeholder

Gender Ratio

4. Rationale of Project

6 Relationship of project to national priorities

5. Expected Project Outputs

6. Project Budget

Activity Cost (Rs. Mn)

i  

ii  

iii  

iv  

v  

7. Financing Plan:7. 1 Method of Financing

Financial Source Amount( Rs. Mn)

External Source  Consolidated Fund  Proponent Funding  Beneficiary Contribution  Other (Specify)   Total

7. Financing Plan:7. 2. Project Investment Period

Components Year 1 Year 2 Year 3 Year 4 Year 5 Total(Rs. mn)

i            

ii            

iii            

iv            

v.            

7. Financing Plan:7. 3 Project Operations & Maintenance Costs

Components Source of Financing

Year1 Year 2 Year 3 Year 4 Year 5 Total (Rs.mn)

7. Financing Plan:7. 3 Project Operations & Maintenance Costs

Components Source of Financing

Year1 Year 2 Year 3 Year 4 Year 5 Total (Rs.mn)

7. Financing Plan:7.4 Recurrent-expenditure co-efficient (r-Coefficient) -

r-CoefficientTotal Recurrent Cost

Total Estimated Cost

=

8. Environmental Impacts on Physical, Biological, Socio-Cultural or Aesthetic Status

Physical

Biological

Socio-Cultural

Aesthetic Status

9. Gender Perspectives

9.1 Does the project identify any gender gaps? If so describe

9.2 Which project strategies will address the gender imbalance?

10. Implementation Arrangements

Project Management Structure

LA Mandate to Implement the project

11. Staff Availability for implementation of the proposed project:

12. Applicant’s Information.12.1 Project Proponent

12.1a ) Name of the Agency…………………………………………………12.1b) Address ………………………………………………………....

12.1c) Phone ……………………………………………………………..……..

12.1d) Fax ……………………………………………………………………..

12.1e) Contact Person 1

i.) Title : Dr / Rev / Mr / Mrs / Miss ii.) Name ………………………………………………………………………….….iii.) Designation ……………………………………………………………………..iv.) Phone ………………………………………………………………………….…v.) Fax ………………………………………………………………………………..vi.) E-mail id ……………………………………………………………………….…

12. Applicant’s Information.12.1 Project Proponent

12.1f) Contact Person 2

i.) Title : Dr / Rev / Mr / Mrs / Miss ii.) Name ………………………………………………………..……………iii.) Designation …………………………….………………………………………..iv.) Phone …………………………………………………….………………………v.) Fax ……………………………………………………….……………………….vi.) E-mail id ………………………………………………….….……………………

12. Applicant’s Information.12.2)Forwarding Ministry / Provincial Council

12.2aName……………………………………………………………………………………..12.2b) Address ………………………………………………………………………………….12.2c) Phone …………………………………………………………………………………….12.2d) Fax …………………………………………………………………………….………….

12.2e) Contact Person 1

i.) Title : Dr / Rev / Mr / Mrs / Miss ii.) Name ……………………………………………………………….………iii.) Designation ………………………………………………………………..iv.) Phone ………………………………………………………………………v.) Fax ………………………………………………………………………….vi.) E-mail id ……………………………………………………………………

12. Applicant’s Information.12.2)Forwarding Ministry / Provincial Council

12.2f) Contact Person 2

i.) Title : Dr / Rev / Mr / Mrs / Miss / Msii.) Name ………………………………………………………………….……iii.) Designation ………………………………………………………………..iv.) Phone ………………………………………………………………………v.) Fax ………………………………………………………………………….vi.) E-mail id ……………………………………………………………………