how to build a bim implementation budget david spehar, aia

How to build a BIM implementation budget

David Spehar, AIA

Why should I listen to this guy?

Agenda

• The Obligatory Audience Polls • The Big Picture• Build your team• Plan for education• Define practice initiatives• Build a budget• Tell me how you’re doing it better

Just Humor Me…

About You:• Firm Owners / Leaders• BIM Managers• AE Design Professionals• CMs / Contractors• Our Clients

About Your Organization:• Single Office• Multiple Offices• Who already has a pot of money

for BIM?

BIM only makes sense if you’re all in

BIM only makes sense if you’re all in

BIM only makes sense if you’re all in

BIM only makes sense if you’re all in

BIM only makes sense if you’re all in

BIM only makes sense if you’re all in

BIM only makes sense if you’re all in

The BIM Difference

• BIM is not just a change in software, it is a process change

• Embrace more efficient (different) ways of communicating information

• Convey the desired end result to your team, not how to achieve it

• Listen to your team

Model Fidelity = Implementation Success

Where to start

• BIM Implementation DOES NOT equal CAD Standards

• Where does your CAD Manger fit in?

• Focus on productivity tools

• Define a BIM leader with authority• There is no “I” in TEAM• Identify roles to meet your organization’s

needs and leverage individual’s skills• Consider strategic hires• Mimic your organization’s structure

Define Your Team

• Pros– Less overhead cost– Easier to manage– Maintained focus

• Cons– Most talented BIM staff have limited

availability– Progress is slower– Less “buy in” in large organizations

Team Size - Small

Sample Smaller BIM Team Structure

BIM DirectorOrganization Leadership

BIM Production Director

BIM Design Director

Leadership Team

Application of technology to practice / standards and best practices / workflow / content

development

Alignment with design group / market sector

leaders / business development / exploration

of new technology

BIM Education Director

Knowledge management / education development / training coordination and

delivery

• Pros– Can accomplish more in less time– Leverages diverse skillset of staff– Less overhead time per person

• Cons– Requires more management time– Can get unwieldy – More work = more money

Team Size - Large

Sample Larger BIM Team Structure

Practice

BIM DirectorOrganization Leadership

BIM Discipline Leaders

BIM Operations Director

Leadership Team

Application of technology to

practice / standards and best practices / workflow / content

development / value added services

Alignment with regional and office

BIM leaders / implementation /

support / operations / QAQC

BIM Education Director

Knowledge management /

education development / training

coordination and delivery

BIM R&D Director

Exploration of new technology / beta

testing / API development /

productivity tools / market sectors

Operations

Plan for Education not TrainingResellers• Pros

– Readily available– Predictable cost

• Cons– Lacks follow-up support– More costly in long run

Internal• Pros

– Tailored to your delivery– The “why” not just “how”

• Cons– Takes time to develop– Upfront cost

Develop an Education System

• Training content should be modular to support different needs

• Plan for initial content development and continued maintenance

Assess Your Staff

• Helps develop short and long term training budgets

• Identifies specific staff for targeted training

• Ensures training needs align with career goals

Assessment Tools

Assessment Tools

Practice Initiatives

• Revit Training does not equal BIM Implementation

• Think of each initiative like it’s own project

• Samples– Contracts and Risk– Content

Development– Standards and Best

Practices– Integration of Revit

with other BIM tools– BIM Execution Plan

Risk Management

Standardized Content

Standardized Content

Best Practices

BIM Execution Plan

Budget Considerations• Management time (aka herding cats) • Expenses• Initiatives• Training (trainer time, trainee time, expenses)• Support (project related vs. general)• Labor calculation (direct vs. billable rates)

Questions?