hec imds nt supplier training 02sept2013
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IMDS(International Material Data System)
Havovy Cama
havovy.cama@cummins.com
+44 1484 833545
THIS IS NOT OFFICIAL TRAINING THIS IS AN OVERVIEW SESSION TO HELP YOU
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Topics
IMDS
What is it
How is it used
Supplier Registration
Types of Users
Data Structure
Sending Information to CTT
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Request for Teleconference
Please put your phone on mute when not asking questions
To avoid background noise
Please feel to
ask questions at any time
to request me to repeat to request for translation in Chinese, at any point
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Overview
ELV (End of Life Vehicle) was created in the EU to promotereuse, recycle & recovery of passenger cars at the end oftheir life, & reduce the amount of carcinogens entering
landfillsApplies to vehicles
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IMDS (International Material Data System)
Internet database
Mandated by most OEMs to store individual component MDSs (MaterialData Sheets)
Intent is that the MDSs are entered by the supply chain at thecomponent level
MDSs are submitted to & approved by the customer
IMDS enables companies to demonstrate compliance to the ELVDirective & other global materials legislations
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IMDS Participation
2000 2002 2004
35 participanting OEMs as of August 20136
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What do we have to report?
Anything that remains in product at point of recycling
Process chemicals that are removed are not needed
Total composition (%wt) of every component in theturbo has to be reported
Material specification
Weight of component
Each component has its own Material Data Sheet (MDS)
Material specification
Weight
other info ( such as source of information, supplier name)
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IMDS Data Transfer (to/from CTT)
CTT Suppliers
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Registration into IMDS Free registration
Use http://www.mdsystem.com
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Then use
1. New to IMDS?2. Company
registration(Note: one user
per companydoes this)
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Types of Users(Each user can have 1 profile)
Company Administrator Individual for authority within company and user registration
Deal with password issues, create new users, user modifications
Generally the person who registers their company first (can be
changed later) Gives other people access via the Administration site in IMDS
User (Publish) Profile : same as user but has publish rights
User (Certification) Profile: sends company certification to OEM ifneeded
User (User ) Profile: individuals with read and write access toYOUR COMPANY section of IMDS
User (Read only): can read data but cannot publish / modifyinformation
Public Users can view ublic areas onl10
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Access to IMDS Data
Users of IMDS only have access to MDS
1. Created and saved (in edit mode or internally released) by any
user in their company
2. Sent/proposed to them from supplier companies
3. Published or made available to all IMDS users (intentionally or inerror)
For more information on IMDS data security, please read
section on Security Concepts in IMDS user manual11
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IT System Requirements
1. www.mdsystem.com
2. Public pages
3. System
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Use the Most Up to Date User Guide
Or using the help button on Task Bar (after logging in)
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Other Complimentary Training Materials (1)
These are useful training materials and worth reviewing
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Other Complimentary Training Materials (2)
These are useful training materials and worth reviewing
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Logging into IMDS NT(via www.mdsystem.com)
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Logging into IMDS NT
(Directly via www.mdsystem.com/imdsnt)
Use the username and password sent by IMDSYou have to change your password after the first log in
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Data Upload
Manual (most popular)
Automatic (need to pay a fee to use an upload interface)
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Guidelines / Recommendations
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Keep the following information at handwhen you create a MDS
Part Number
Part Description
Material specification (=alloy composition)
It is best to find an IMDS published std with range wider than yourmaterial
Weight
Customer IMDS requirements (including their IMDS referencenumber)
Your company IMDS reference number
You will need the above information for each component if youare uploading information for an assembly of parts
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Manually Uploading Data
Component : In IMDS terms, a component can be simple part (eg: machined
casting) or a sub-component assembly (eg: casting with other bits attached to
it).
Semi-component: Something that will become a component AFTER furtherprocessing (eg: machining, cutting)
A casting is a semi-component but after machining it becomes a component
Material: Describes what a component or semi-component is made of
Use the appropriate IMDS Recommendations as Guidelines
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Creating a new MDS/Module
Datasheet
Can be sent to a customer
Includes fields for supplier ref, customer part #/drawing information
Can be converted to a module by releasing internally in recipient field
Module
Useful for internal use of information repeatedly
Can be imported into a datasheet and sent to customer
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Creating a Material Data Sheet (MDS)-2
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Basic Building Blocks (=Nodes) for MDS
Component: assembly, sub-assembly, part
Semi-component (not often used):
something that has to be processed to
make it into a component
Material: chemical composition or tradename or specification number
Basic Substance
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Types of Data Sheets Data sheet
Used to submit information to customers
Can be used for internal reference if released internally
Module:
Generally used for internal reference
Useful to create own material information
Can re-use information for
Different customers
Different assemblies
Both of the above are developed in the same manner
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Building MDS
Add Component: connect new component node toparent node
Add Semi-component (not often used): Connect new
semi-component node to parent node
Add Material: Search for existing material to connect toparent node
Add Basic Substance (only within a Material Datasheetor module): Search for existing basic substance toconnect to material node
Add Reference (could be component / semi-comp,material ref)
To add a node/reference click on the parent node and then on the appropriate add
button.
Node
Node
Node
Node
+Reference
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Symbols
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General Functions - 1
Wild card = %
Search Function
By part description
Part numberDate range
IMDS reference code
Own/published MDS
By supplier company Entered and saved (but not necessarily released)
Entered and released by any User in your company
Released from supplier companies and accepted by yourcompany
Published or made publicly available
Received (ie coming in) MDS
Sent (ie going out) MDS
OR
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General Functions - 2
Copy Function
Create copies (MDS or Module) from existing MDS or module.
Works like a template and saves creating entries from scratch
Can copy components, semi-components, materials Steps
Search for and find component, semi-component or material
Highlight the component in search window and then select
Copy Copy as New Version: Creates same IMDS ref # but increased
version # in edit mode. Used to revise, correct or update MDS ormodule
Copy as new datasheet: creates new MDS with a new ref # .
Copy as Forward: used to forward MDS from supplier to customerwithout any ingredients data changes other than altering the identityof supplier
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Forwarding MDS(only if supplier has allowed forwarding to the customer)
Steps
Search for a MDS that is received and accepted
Right click on search result and select forward (Thereafter complete supplier info (ie your name), your customer info)
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Creating a pdf file to send to Cummins toshow MDS is accepted (for PPAP)
1. Search for MDS sent to CTT (customer code 50009)
2. Open MDS
3. Click on pdf file symbol
4. Select company view for selected report = CTT
5. Save pdf
6. Send in PPAP pack to CTT
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Error Checking and Warnings
Can use the on task bar at any timeVERY USEFUL guide
Does not pick up all issues (especially if they are customerspecific)
Fixing errors / warning
Navigate the screens to check manually or click on error/warningfor guidance and press
Errors need to be fixed before submitting. Cannot submit MDSuntil they are fixed
Warnings need not be fixed mandatorily and you will be able to
publish internally; customer could reject MDSUseful files in Public Pages and/or IMDS news sections
Adobe Acrobat
7.0 Document
Microsoft Excel
Worksheet
Adobe Acrobat
7.0 Document
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Task Bar
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Save info as you work
High level checks
Where usedanalyses
Newdatasheet/module
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Sending Options to Customer(Send vs Propose vs Internal)
Send a part to a single recipient SEND (most common)
Send the same part to multiple recipients
PROPOSE
Common but has data control implications as any changes in MDS are sent to allrecipients
Create (secure) your MDS or Module for future use in different sub-assemblies orwithout danger of future editing
INTERNAL
Send your MDS to all users of IMDS (Avoid!!)
PUBLISH
Send a part which was internally released
Create a new MDS and import internally released part
SEND / PROPOSE
Note: Once a part isproposed it automaticallybecomes internallyreleased irrespective ofthe recipients approval
status
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Receiving MDS from Supplier
Best to use first to see if the submission is free of errors andwarnings
Check that material does not contain prohibited / restrictedsubstances
There are allowances based on applications
Use ELV guidelines
Check that your supplier has followed your guidelines
Accept / reject
If you are rejecting, clearly state the reason for rejecting
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Adobe Acrobat
Document
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Recommended User Settings
Tick boxesforautomaticupdates
via email
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Some Tips - 1
When creating a material DO NOT select developmentsample report
Use Published IMDS committee materials whenever possibleIf you struggle to find a common material using ISO,...codes or
material trade name contact the IMDS helpdesk and they will helpyou to find a published material
Ensure that you have put weights when adding component andmaterial information
Ensure you submit your MDS to correct CTT IMDScode=50009
Use CTT IMDS guidelines
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Some tips 2
Weight tolerances used by some OEM
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Formal Training Details
Use www.mdsystem.com IMDS Training
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Amendments to File
_220310: original
_120510: added updated Annex II of ELV on slide 30
_190510: registration steps altered to reflect new IMDS db (slide9)
NT supplier training 02Sept2013:
changed relevant slides to show how things are done in IMDS v8 (aka NTsystem)
Used new CTT PPT template
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