hazard mitigation grant program dr-4227 hmgp applicant briefing october 2015

Hazard Mitigation Grant Program

DR-4227 HMGP Applicant BriefingOctober 2015

Melinda Gibson

State Hazard Mitigation OfficerWyoming Office of Homeland Security

307.777.4914

DR-4227 HMGP Applicant BriefingOctober 2015

Background

DR-4227 HMGP Applicant BriefingOctober 2015

•Thunderstorms May 15-June 6, 2015 Saturate Ground•6 June 2015 slow-moving thunderstorms produced flash flooding•Niobrara, Albany, Platte, & Johnson County impacted•Governor requests Federal assistance•7 July 2015 President signs Disaster Declaration•Three FEMA programs become available

Individual AssistancePublic AssistanceHazard Mitigation Grant Program (HMGP)

DR-4227 HMGP Applicant BriefingOctober 2015

HMGP Laws and References CFR 44 Emergency Management Assistance

(Stafford Act) Hazard Mitigation Assistance Unified

Guidance State Multi-Hazard Mitigation Plan

(Approved June 22, 2011, Currently being updated) State HMGP Administrative Plan

(Updated with each new disaster)

• Any action taken to permanently reduce or eliminate the long-term risk to human life and property from hazards.

What is hazard mitigation?

DR-4227 HMGP Applicant BriefingOctober 2015

Importance of hazard mitigationLess property damageLives savedLosses reducedSocietal disruption minimizedLegal liability reducedCritical facilities functioningCreates more resilient community

DR-4227 HMGP Applicant BriefingOctober 2015

Mitigation is an investment

• Prevent injury and loss of life• Prevent damage to

community assets(existing and future)

• Reduce costs of disaster response/recovery• Advance other community objectives

Disaster resilience“Instead of repeated damage and continual demands for federal disaster assistance, resilient communities proactively protect themselves against hazards, build self-sufficiency, and become more sustainable” (Godschalk et al., 2009).

Change the threat

Change the impact

Change the victim

3 ways to mitigateor

effect changes

October 2015DR-4227 HMGP Applicant Briefing

Change the threat

3 ways to mitigateor

effect changes

October 2015DR-4227 HMGP Applicant Briefing

Changing the threat

• Clear the channel• Retention basins• Bank stabilization• Earthquake retrofit• Winter storm projects• Clear wildland fire fuels• Bury power lines

DR-4227 HMGP Applicant BriefingOctober 2015

Change the threat

Change the impact

3 ways to mitigateor

effect changes

October 2015DR-4227 HMGP Applicant Briefing

Changing the impact• Insurance• Evacuation planning• Mitigation planning

(wildfire, flood, earthquake, flood)• Warning and forecasting systems• Hazard analysis

DR-4227 HMGP Applicant BriefingOctober 2015

Change the threat

Change the impact

Change the victim

3 ways to mitigateor

effect changes

October 2015DR-4227 HMGP Applicant Briefing

Changing the victim

Restrict development within a

floodplain Acquire and relocate

structures

Disaster resistant construction (wind and earthquake)Public information & training

DR-4227 HMGP Applicant BriefingOctober 2015

DR-4227 HMGP Applicant BriefingOctober 2015

Following a Disaster…

Two Sources Of

Mitigation Funding

DR-4227 HMGP Applicant BriefingOctober 2015

Following a Disaster…Public Assistance

Damaged by the event site specific - 406

Located within defined declaration area

Cannot be used on private property

Project cannot be eligible under any other federal program

DR-4227 HMGP Applicant BriefingOctober 2015

Following a Disaster…HMGP

Damage likely from any natural event, not just the declared disaster event

Funds can be used Statewide

Can be on private property Project cannot be eligible

under any other federal program

DR-4227 HMGP Applicant BriefingOctober 2015

HMGP Funding – How Much?

15% of Disaster Repair Costs

Disaster Repair Costs (30-day Estimate): $5,775,000

HMGP Funding Calculation: $5,775,000 x 15% = $866,000 (estimated)

DR-4227 HMGP Applicant BriefingOctober 2015

HMGP Funding –

When Will We Know How Much For Sure?

1 year from date of disaster declaration:

July 7, 2016

DR-4227 HMGP Applicant BriefingOctober 2015

HMGP Funding Types

Regular Program Funds• Funding available for traditional brick and

mortar construction projects

• Examples include acquisition or relocation, drainage projects, structural earthquake, wildland fire, safe rooms, utility mitigation

DR-4227 HMGP Applicant BriefingOctober 2015

HMGP Funding Types

Five Percent InitiativeUp to 5% of total HMGP Funds may be set aside to pay for:• Projects that are difficult to determine

cost effectiveness using traditional benefit cost analysis methods• Must comply with Federal, State and local laws and regulations• Project State wants to do ~ $ 43,000

DR-4227 HMGP Applicant BriefingOctober 2015

HMGP Funding Types

Seven Percent Planning Funds

Up to 7% of HMGP Funds may be used for

• Develop or update state mitigation plans• Develop or update local mitigation plans

~ $60,500

DR-4227 HMGP Applicant BriefingOctober 2015

Eligible Applicants• State Agencies• Local Governments• Indian Tribes & Alaska Native Villages• Private Non-Profit Agency (PNP)

Must be located in a community in good standing with the National Flood Insurance Program;

Must be signatory to an approved Local Multi-Hazard Mitigation Plan

DR-4227 HMGP Applicant BriefingOctober 2015

Do you have a current, approved Mitigation Plan?

Are you participating in the National Flood Insurance Program (NFIP)?

DR-4227 HMGP Applicant BriefingOctober 2015

DR-4227 HMGP Applicant BriefingOctober 2015

Eligible Project• Complies with the State Hazard Mitigation

Strategies • Doesn’t duplicate other funding sources• Beneficial impact on the area• Independent solution to a problem• Can be packaged with other programs• Cost effective• Environmentally sound

DR-4227 HMGP Applicant BriefingOctober 2015

Eligible Project• Must not have an adverse impact on

the environment and historical properties

• Permitting agencies (stakeholders)– USACE– U. S. Fish & Wildlife– State Fish & Wildlife– SHPO– Conservation District

DR-4227 HMGP Applicant BriefingOctober 2015

Eligible Project

• Natural Streambed and Land Preservation Act (310)• Stream Protection Act (SPA 124)• Floodplain Permit• Section 404• National Historic Preservation Act• Endangered Species

DR-4227 HMGP Applicant BriefingOctober 2015

Minimum Project Criteria HMGP Application • Applicant Name• Local contact• Project • Project Description

(scope of work)• Cost estimate (must

include source of non-federal match)

• Cost-effectiveness Analysis

• Work schedule• Alternatives considered• Justification for

selection• Environmental

information

DR-4227 HMGP Applicant BriefingOctober 2015

• FEMA will provide up to 75% of the total hazard mitigation project cost

• A 25% non-federal match must be identified and referenced in the project application

FEMA:

DR-4227 HMGP Applicant BriefingOctober 2015

FEMA:

• Determines project eligibility • Conduct environmental review• Grant oversight• Tracking/analysis - problem indicators• Approve extensions• Closeout projects at federal level

DR-4227 HMGP Applicant BriefingOctober 2015

State:• Develop mitigation strategy with FEMA• Set priorities for use of funds• Identify potential applicants• Assist with environmental and floodplain

management reviews• Monitor sub-grant environmental conditions• Rank and recommend projects to FEMA for

approval

DR-4227 HMGP Applicant BriefingOctober 2015

State (cont):

• Monitor approved projects• Ensure compliance with audit and

administrative requirements • Submit quarterly reports to FEMA• Review cost overruns (NO!)• Review and approve extension requests

DR-4227 HMGP Applicant BriefingOctober 2015

Applicant:

• Develop eligible application• Construct best project in accordance with

eligibility criteria• Schedule and carry out approved projects• Monitor & comply with environmental

conditions of sub-grant

DR-4227 HMGP Applicant BriefingOctober 2015

Applicant:

• Provide 25% non-federal match (In kind & soft also)

• Manage project and funds received• Report to state at least quarterly• Audit projects in accordance with 44 CFR

Part 14

DR-4227 HMGP Applicant BriefingOctober 2015

HMGP Application Process

1. State Notifies Potential Applicants1. State Notifies Potential Applicants

2. Applicant Submits Notice of Interest to State2. Applicant Submits Notice of Interest to State

3. State Reviews NOI, Issues Project Application

4. Applicant Completes Application/Sends to state

DR-4227 HMGP Applicant BriefingOctober 2015

HMGP Application Process5. State Reviews Application5. State Reviews Application 6. State Submits Project

to FEMA6. State Submits Project to FEMA

7. FEMA Reviews Application/ Eligibility 7. FEMA Reviews Application/ Eligibility

8. If approved, State Begins Grant Management8. If approved, State Begins Grant Management

DR-4227 HMGP Applicant BriefingOctober 2015

DR-4227 HMGP Timeline• Declaration date 07 July 2015• NOI due to State 30 Nov 2015 or

earlier• Applications due to State 31 Apr 2016 or

earlier• Applications due to FEMA 07 July 2016

---------------------------------------------------------------• Period of Performance (POP) begins with the

opening of the application period and ends 36 months from the close of the application period.

DR-4227 HMGP Applicant BriefingOctober 2015

HMGP Program IS• Exciting and innovative program• Program that requires proficiency in:

– Engineering (scope of work)– Benefit cost analysis– Environmental considerations

• Program can provide considerable project $$$• 75/25 percent match• A lot of work

DR-4227 HMGP Applicant BriefingOctober 2015

HMGP Program IS NOT• Intended for response projects• Intended for projects with existing funding• Without some Bureaucracy• A short term grant program (project maintenance!)• A program that can not survive without dedicated

people at local, state and federal government level

DR-4227 HMGP Applicant BriefingOctober 2015

Other Mitigation Grants

• Pre-Disaster Mitigation (PDM) National competition, funded by

Congress (varies)

• Flood Mitigation Assistance (FMA) Must incorporate NFIP-Insured

structure

DR-4227 HMGP Applicant BriefingOctober 2015

Melinda GibsonState Hazard Mitigation Officer

307-777-4914307-286-2670 (cell)

melinda.gibson@wyo.gov

Wyoming Office of Homeland Security307.777.4900

5500 Bishop BoulevardCheyenne, WY 82001