h-gac 2017 workshop series november 9, 2017 2017 workshop series november 9, 2017 workshop 3: life...

H-GAC 2017 Workshop Series

November 9, 2017

Workshop 3: Life After Harvey

LOCATION:H-GAC CONFERENCE ROOM A3555 TIMMONS LANEHOUSTON, TX

TIME:8:30 A.M. TO 12:30 P.M.

REFRESHMENTS WILL BE PROVIDED.

Agenda

• Introductions and Purpose • Hurricane Harvey Challenges• Debris Estimation• Contracting and Procurement• Break• Public Information• Disposal• Funding Sources• Break• Mitigation• Long Term Recovery

2

Welcome

• Introductions

• Name

• Agency

3

Part 1: Challenges from Hurricane Harvey

Hurricane Harvey History

5

Challenges from Hurricane Harvey

• Wide area of impact

6

wjhg.com

Challenges from Hurricane Harvey

• Unprecedented rainfall

amounts.

• National Weather

Service had to add new

colors to map the rains.

7

Challenges from Hurricane Harvey

• The water took a long time to drain delaying

debris and recovery efforts in many areas

8cnbc.com

Challenges from Hurricane Harvey

• Issues in housing those displaced from the

hurricane

9NPR News

Challenges from Hurricane Harvey

• Controlled water releases from area reservoirs.

10

Houston Chronicle

Challenges from Hurricane Harvey

• Strain on local

resources.

• Hurricane Irma made

landfall in Florida

approximately 2 weeks

later which put a

further strain on

resources.

11

Challenges from Hurricane Harvey

• Debris industry was strained

• Entire disaster industry was strained

12The Weather Channel

Challenges from Hurricane Harvey

• Landfills were

inundated and wait

times were long.

• Unauthorized debris

sites sprang up in

some areas.

13

Houston Chronicle

Challenges from Hurricane Harvey

• Potential litigation

from damages

14

Part 2: Lessons Learned from Debris Operations

Debris Estimation

• What processes were used?

• Were personnel trained and ready?

• What challenges were faced?

• What lessons were learned?

• What recommendations for improvement?

16

Contracting and Procurement

• Any issues with debris hauler

or monitoring contracting?

• Did any regional

coordination take place?

• Any issues with equipment

and supply acquisition?

• What lessons were learned?

• What recommendations for

improvement?

17

Public Information

• What methods were used to communicate to the public?

• Was there regional coordination?

• What was effective?

• What was not effective?

• What lessons were learned?

• Recommendations for improvement?

18

Disposal of Debris

• How was disposal coordinated

between jurisdictions, hauler

and landfills?

• What challenges were faced in

disposing of debris?

• What lessons were learned?

• Recommendations for

improvement?

19

Lessons Learned• Any additional lessons learned in regards to the

following?

• Documentation of expenses/time/equipment

• Damage assessments

• Organization of response/incident command

• Tactical communications

• Public information

• Evacuation

• Search and rescue

• Training

• Staffing

• Policies/procedures/plans

• Supplies/equipment20

Part 3: Funding Sources

Exigent and Emergency Conditions

• FEMA declared “exigent

and emergency conditions”

existed as a result of

Hurricane Harvey and

allowed jurisdictions to

allow procurement by

noncompetitive proposals

(sole-sourcing).

22

Exigent and Emergency Conditions

Exigency:

Something that is necessary in a particular

situation that requires or demands immediate aid

or action.

Emergency:

An unexpected and unusually dangerous situation

that calls for immediate action or an urgent need

for assistance or relief

23

Exigent and Emergency Conditions

Using the exigency or emergency exception:

• The non-State applicant must include a justification in its contract file.

• For debris removal the non-State applicant can provide documentation from the public health authority explaining the public health threat posed by the debris, the location of the threat and anticipated duration

24

Exigent and Emergency ConditionsNon-State applicants must meet the following requirements:

• Contract must include the required contract clauses (2 CFR 200.326 & Appendix II)

• Contract must include the Federal bonding requirements

• Must award to a responsible contractor

• Must complete a cost or price analysis

• May not use cost-plus-percentage-of-cost contracting

25

Alternate Procedures Pilot Program • Reimbursement of straight-

time labor costs for employees.

• Retention of income generated from recycling debris

• Two-percent increased cost-share incentive for jurisdictions with FEMA approved DDMP

• Sliding scale Federal cost share (Not implemented for Harvey since Fed reimbursement is 90%)

26

Removal of Commercial Debris

• FEMA allowed removal

of storm generated

debris from industrial

and commercial

establishments and

houses of worship.

27

Private Property Debris Removal

• FEMA simplified the process

for private property debris

removal (PPDR).

• Applicants must provide a

written request to FEMA

through the State

identifying where they will

be conducting PPDR.

28

Private Property Debris Removal

• To be reimbursed for PPDR

operations, a jurisdiction

must provide:

• A public interest

determination

• Documentation supporting

the legal authority to

remove the debris

• Indemnification

29

Debris Removal from Private Roads

• Justification and documentation must be provided to FEMA to be remove debris from private roads:

• Ordinance that allows for removal of debris in emergency circumstances (Must have been in place prior to the incident period)

30

Debris Removal from Private Roads

• A formal pre-existing agreement with the owners of the private road.

• Documentation to support that the Applicate has the legal responsibility to remove debris, has completed all legal processes, and has agreements to indemnify and hold harmless the Federal Government.

31

Part 4: Opportunities to Mitigate the Natural and Built Environment

Hazard Mitigation Grant Program

• A Presidential Major Disaster

Declaration provides for the

availability of HMGP funds at the

request of a state’s Governor in

eligible communities.

• HMGP funding available to the

applicant is based on the

estimated total federal assistance

33

HMPG Funding Formula

34

HMGP Funding

35

FY17 Flood Mitigation Assistance

Funding

• States are eligible to receive $100,000 for mitigation planning.

• Technical Assistance funding available up to $50,0000 federal share.

• 10% state management costs.

• 5% local management costs. • All funding distributed on a

competitive basis for flood hazard mitigation projects.

36

Pre-Disaster Mitigation Grant - Funding

• All US States are eligible to receive an allocation of $575,000.

• 10% of the appropriated PDM funding will be set aside for Native American Tribal applicants.

• No applicant (State) will receive more than 15% or $15 million of the appropriated PDM funding.

37

Lessons Learned

• What mitigation measures

already in place seemed to work

well during the flooding?

• What mitigation measures either

did not work, need

reinforcement, or need to be in

place to help minimize the

impact of future incidents of

heavy rain and flooding?

38

Part 5: Long Term Recovery

Long Term Recovery Needs

• Continued debris operations

• Long-term housing

assistance

• Infrastructure repair

• Economic restoration

• Mental/behavioral health

• Public health

• Mitigation actions

40

The Community Courier - Spring

Long Term Recovery Needs

• Debris

management

operations

continue in

many areas.

41

Long Term Recovery Needs

• Housing assistance is

needed to assist

individuals still

displaced from their

homes damaged from

Hurricane Harvey.

42

USA Today

Long Term Recovery Needs

• Repair to critical

infrastructure needs

to be addressed

43

Long Term Recovery Needs• Some business are still struggling to repair their

businesses.

• Employees may be out of work until operations

are fully restored.

44

Long Term Recovery Needs

Many individuals suffer some

type of mental health distress

following a disaster including:

• Post traumatic stress disorder

• Chronic depression

• Anxiety

• Addiction

45

National Disaster Recovery Framework

• Defines recovery principles

• Identifies roles and responsibilities

• Provides a structure for communication and collaboration

• Provides guidance for recovery planning

• Outlines a process to rebuild stronger smarter and safer

46

47

Case Study: Shelter At Home Program

• Established in Baton Rouge following

devastating flooding in 2016

• Program to provide assistance to rapidly repair

and get families back into homes and out of

temporary shelters or hotels as quickly as

possible.

48

Case Study: Shelter At Home Program

• If a home can be back in a livable state with up

to $15,000 in repairs, then the state will OK the

work and a crew will be sent out to do the

work.

• The State of Louisiana paid 25% of the cost and

FEMA paid 75%.

49

Case Study: Shelter At Home Program

• Very basic work is provided including:

• Mucking out the house

• Basic electrical restoration

• Installing a basic water heater

• Removing wet wall insulation

• Providing up to $500 in basic cooking or refrigerating appliances

50

The Advocate, Baton Rouge

Recovery Efforts

• What is being done in your communities to

assist in recovery efforts?

• What areas still need to be addressed?

• What could be done to improve recovery

processes at the local, county, regional, state

and federal levels?

51

QUESTIONS?

52

Thank You!

53