guild of project controls (gpc) - planning · pdf file · 2012-04-26guild of...

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Guild of Project Controls (GPC)

Launch Phase Two

Guild of Project Controls (GPC)

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Content:

1. Aims and Objectives of the GPC 2. Phase One recap 3. Phase Two briefing 4. Confirmed membership levels 5. Career path matrix 6. Knowledge testing and capability 7. Recognising existing professional qualifications 8. Membership fees and examination fees? 9. How to join 10. Regional update 11. Internal Management System 12. Standards of Practice (SoP) 13. Constitution overview 14. Organogram of GPC 15. The Way Forward - Phase Three

Aims and Objectives of the GPC

Our primary aim to create:

A Centre of Excellence for Contract Administration & Document Control,

Planning & Scheduling, Cost Management, and Forensic Analysis.

In pursuing its primary aim the GPC will operate under the following objectives:

1. Promoting the recognition of the Guild membership and the contribution they make within their professional domains and organisations.

2. Setting appropriate educational, experience and behavioural standards that define Guild membership.

3. Creating a recognised career framework for the development of members that reflects the needs of the membership and the requirements of the their domains and organisations.

4. Providing a framework that supports the membership in the pursuit of their day-to-day activities and manages a reference centre of best practices.

5. Through collaboration and promotion, developing alliances with other organisations that will contribute to the strategic development of the Guild’s aims and objectives.

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We set three Key Objectives for Phase 1 :

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Phase One Recap

Establish our Constitution

Accreditation Criteria Development

Membership Criteria and Fees

Constitution developed along with supporting policies, Terms of Reference for Members and Guild Officers and Operating Models for the Operations Committees

The structures and paths for accreditation are established and progress has been made on the next steps of defining the processes and methods

We have defined the Membership Criteria and have developed the interim Fees model. The final model will be deployed once the accreditation processes are deployed

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Briefing on Phase Two

We have set Six Key Objectives for Phase Two

1. The Consolidation and Release of our Standards of Practices.

2. The Deployment and Proving of our initial Accreditation Processes and Practices.

3. Release and deployment of formal processes and procedures for Membership Registration including Fees and Advanced Standing Definitions.

4. Definition and deployment of Initial Membership Services and Support Structures.

5. Deploy initial Guild Infrastructure, Communications and WEB based services.

6. Initial deployment of the Constitution and associated Governance Structures including Regional Management Councils.

FELLOW

Membership Levels

MASTER

ADVANCED LEVEL

COMPETENT LEVEL

FOUNDATION LEVEL

REGISTERED (Non-Certified)

A poll of corporate supporters and the planning community confirms the proposed levels:

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Membership Career Path

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Membership

Level Years Experience

Bloom Level

CAREER PATHS

Contract Admin

/ Doc Control

Planning &

Scheduling

Cost

Management

Forensic

Analysis

Project

Controls

FELLOW L5, L6 - Currently being finalized within Phase 2

MASTER L5, L6 - Currently being finalized within Phase 2 Once horizontal

certs achieved

ADVANCED L5, L6 - Currently being finalized within Phase 2 Once horizontal

certs achieved

COMPETENT L3, L4,L5 - Currently being finalized within Phase 2 Once horizontal

certs achieved

FOUNDATION -

L1, L2 - Currently being finalized within Phase 2

Once

horizontal

certs achieved

REGISTERED - - Full Profile / Experience Profile / User self-assessment.

- This is a pool of non-tested members who have yet to attain any Guild credentials.

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Knowledge Testing & Capability Validation This is the current draft that is being discussed by the management team & sponsors

The Guild is finalising contract relationships to engage a multi-lingual, globally capable, quality assured and independent examiner to facilitate any necessary ‘examination processes’

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• I already have Professional Qualification(s) - the Guild recognises industry related professional qualifications such as the CIOB, PMI, APM, ACOSTE, AACEI and also further education awards.

• What does this mean for me? - you would be eligible for a higher level of membership within the Guild.

• What do I need to do? - you tell us what level you believe you should be awarded and what career path you are aligned to and why, and the Guild will evaluate and map the professional qualifications to the Guild certifications.

• Then what? – upon verification, you will be awarded this level and be flagged “Self Accredited”. Once the Guild’s accreditation process is running you will be requested to verify your skills by carrying out the Guild’s own processes, however, verification my not

be necessary depending upon the agreements made with these other bodies.

• Do I still need to pay? - you will be eligible for a major discount on all costs.

Recognising Professional Qualifications

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Membership Fees

From discussions with the membership and corporate partners, the current plan is to introduce the following:

• Yearly Membership Fee: The full scale of Fees will not be determined until

the full deployment of the accreditation processes have been undertaken. Therefore, for the initial joining as a “Registered Member” we will be seeking a minimal contribution based on the cost of operations in your region.

• To accommodate Global Variations in income and the cost of living, this will be factored in accordance with indices set by the World Bank Organisation.

• Fees will be discounted if employer is a Corporate Supporter of the Guild.

• Guild operates open-book accounting to assure members where any monies are going.

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Membership Fees cont’d

The benefits of early registration will include:-

• The authorised use of the title “REGISTERED MEMBER” so communicating your commitment to others in raising the standards and profile of the disciplines within the GPC remit.

• Acceleration of your accreditation once the processes are fully deployed.

• Immediate access to the internal communications and other documentation being deployed to support the your activities by the Guild.

• Opportunity to contribute to the development of the Guild in your geographical or interest area by participating in the various Guild sponsored activity groups.

REGISTRATION ENABLES YOU TO PARTICIPATE IN SHAPING THE GUILD’S DEVELOPMENT

How do I Join…

Step 1 Become a member of Planning Planet. Go to www.planningplanet.com

Step 2

Complete your “online experience profile”

Step 3

Complete the “online self assessment”

Step 4 Request to Join. Contact

GuildAdmin@planningplanet.com concerning your request

Planning Planet is currently hosting the Guild establishment and have provided this service free of charge to you

This will help us understand your background and experience as well as your future interests

The self assessment is an honour- process to help you identify your strengths and weaknesses and to help identify were you may wish to improve.

It is NOT part of the accreditation demonstrating competence.

A Guild Officer will liaise with you in this step to welcome you to the Guild and identify contacts for you

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1. The above process will enrol the applicant as a “Registered Member” which is a non-certified position, unless the applicant has an existing industry related professional qualification.

2. New independent web presence www.TheGuild.net coming during Phase 2.

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Regional Update

Progress to date

• The geographical spread of the Guild Interest Groups (GIG) across the globe has grown significantly over the last 12 months.

• We have a mix of established groups in regions such as Abu Dhabi, London and Melbourne whilst we have emerging groups in regions like Yemen, Hong Kong and Bulgaria.

These meetings are vital to the Guild success. They are a way to reach out and connect with the local Planning and Project Controls community and have now reached a point of maturity where they need organising within a common framework.

Moving forward, we intend to form Regional Management Councils (RMC) and we envisage that active members of the local Guild Interest Groups will become members and support the wider aspirations of the Guild both locally and within the RMC Framework

Internal Management system (IMS)

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Standards of Practice (SoP)

The Guild is setting “Standards of Practice”, through the Professional Standards Committee, that will set the expectations that employers will have of Guild Members. These standards form the bedrock of our capabilities and are one of the fundamental changes the Guild will introduce into the working environment. Remember these standards are set by your peers so you can influence them. The Guild and its members will classify and adhere to defined Standards of Practice:

The Guild will validate its members’ knowledge and capability using proven validation measures.

Discipline / Career Path Overall Discipline

Planning & Scheduling

Project Controls Contract Admin / Doc Control

Cost Management

Forensic Analysis

• Level 0 – Why Plan? • Level 1 – Planning Methods • Level 2 – Designing the Schedule/Programme/Project Plan • Level 3 – Developing the Schedule/Programme/Project Plan • Level 4 – Maintaining the Schedule/Programme/Proj. Plan • Level 5 – Using the Schedule/Programme/Project Plan • Level 6 – Forensic Analysis from a Scheduling Perspective

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Standards of Practice (SoP)

Planning & Scheduling • In Final Review and ready for peer review • Provides the knowledge basis for certification

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Standards of Practice (SoP)

Planning & Scheduling • Sample…

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Standards of Practice (SoP)

Planning & Scheduling • Sample…

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Standards of Practice (SoP)

Planning & Scheduling • Sample…

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Standards of Practice (SoP)

Contract Administration / Document Control • Table of Contents developed • Provides the knowledge basis for certification

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Standards of Practice (SoP)

Contract Administration / Document Control • Table of Contents developed • Provides the knowledge basis for certification

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Standards of Practice (SoP)

Cost Management • Table of Contents developed • Provides the knowledge basis for certification

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Standards of Practice (SoP)

Forensic Analysis • Table of Contents developed & body of text 60% complete • Provides the knowledge basis for certification

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Standards of Practice (SoP)

Forensic Analysis • Table of Contents developed & body of text 60% complete • Provides the knowledge basis for certification

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Standards of Practice (SoP)

Forensic Analysis • Sample…

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Guild Constitution Overview

Why have a Constitution?

A constitution has been chosen as the mechanism for outlining the fundamental principles that are used to govern the Guild of Project Controls. It outlines the operating rules and mechanisms that allow the Guild to function and identifies how the members decide what the Guild does and how its officers operate.

What is meant by Governance?

Governance is fundamentally the application of the rules that control activity undertaken by those associated with the Guild and its Operational processes. It outlines the expectations and procedures that oversee the conduct of all activity and defines the steps related to ensuring the adherence of all involved.

Who is governed by the Constitution?

All Members, Guild Officers, Senators and the President are bound by the constitution and the policies it invokes. Each of the above have their own unique Terms of Reference. The operation of the Senate, Governance and Regional Management Councils are all governed by the Constitution. ALL CONSTITUTIONAL DOCUMENTS CAN BE VIEWED ON THE GUILD INTERNET SITE

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Guild Management Organisation

Corporate Members Individual Members

Regional Guild Officers

Corporate Guild

Sponsors

Guild Management Officers

Senators

President

Governance, Admin & Support

Guild Organogram

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WHERE ARE WE NOW?

• Draft Constitution developed • Membership and Guild Officers Terms of

Reference developed • Interim Membership processes deployed • Baseline standards defined • Career Paths developed • Corporate support growing and involved • Regional groups operating and developing

HOW CAN YOU BE INVOLVED?

• Register as a Member • Become a Guild Officer • Apply to join a Committee • Help with Good Practice Standards • Become an Industry Expert • Support your Regional Management Council • Help establish a Guild Interest Group • All timescales are dependant on your level of input

and involvement, so get involved!

Our Plan for the Next Phase - Accreditation and Development

The Way Forward