guidelines for using power point

GUIDELINES FOR USING

PowerPoint®Microsoft®

THE RIBBON• Along with the Home tab, the Ribbon is

made up of several tabs

INSERT TAB

• Here are all the things you might want to put on a slide — from tables, pictures, diagrams, charts, and text boxes to sounds, hyperlinks, headers, and footers

INSERT BY USING ICONS

WHAT TO INSERT

Videos

SmartArt

GraphsCharts

Clip ArtPictures

SMART ART

DESIGN TAB

• Choose a complete look for the slides that encompasses background design, fonts, and color scheme. Then customize that look.

CUSTOMIZING A TEMPLATE FROM THE DESIGN TAB

Step 1: In the Design Tab, choose a preexisting template

Step 2: Click on “Background Styles”

CUSTOMIZING A TEMPLATE FROM THE DESIGN TAB

Step 3: Pick one of the “Background Styles” for your template

CUSTOMIZING A TEMPLATE FROM THE DESIGN TAB

Step 4: You can also change the “Theme Colors” for your preexisting template

You can choose one from the list or click on “Create new theme colors” to customize your own.

CUSTOMIZING A TEMPLATE FROM THE DESIGN TAB

Step 5: A new pop-up window will appear where you can modify the colors of the theme you chose.

Some of the options represent the bullet color, others represent background or font color for the titles and body.

MAKING YOUR OWN BACKGROUND…

Step 1: Click the “Background” button on the “Design Tab” or right-click anywhere on the slide and choose “Format Background”.

OR

MAKING YOUR OWN BACKGROUND…

Step 2: A new pop-up window will appear where you choose between three options:

1) Solid fill2) Gradient fill3) Picture or texture fill

MAKING YOUR OWN BACKGROUND…

Solid fill: allows you to change the color of the background as well as change the transparency (intensity) of the color.

Step 1: Choose one of the “Theme” or “Standard” colors

Step 2: Customize your own color

MAKING YOUR OWN BACKGROUND…

Gradient fill: allows you to set a more attractive mixture of colors as the background instead of a single solid color.

You can choose from several preset colors or create your own by editing the type and changing the color.

MAKING YOUR OWN BACKGROUND…

Picture or texture fill: allows you to set different textures or even a custom picture for a texture.

You can choose from several textures or insert a new picture by using the “Insert from” feature.

*Remember: Click “Apply to All” so that every slide has the same background.

ANIMATIONS TAB

Animations Tab:All the animating effects are here. Basic animations for lists or charts are the easiest to add by clicking on “Custom Animation”.

*Remember: Click “Apply to All” so that every slide has the same transition or animation.

SLIDE SHOW TAB

• Slide Show tab: Allows you to view the slide show presentation, record narration, run through the show, and do other preparatory things.

REVIEW TAB

• Review tab: Find the spelling checker and other research tools.

VIEW TAB

• View tab: Make a quick switch to Notes Page view, turn on gridlines or the ruler, organize the layout in the Slide Master view or arrange all your open presentations in one window.

ADDITIONAL TABS

• Tabs as you need them:– You'll notice uniquely colored tabs that

appear and disappear on the Ribbon as you work. These are contextual tabs, which contain special formatting tools for items like pictures and graphics.

– Among these are:• Picture Tools• Table Tools• Drawing Tools

CONTEXTUAL TABSFor the “Table Tools” tab:

Step 1: If you

double-click on the

table…

Step 2:Notice that the “Table Tools” tab will appear

CONTEXTUAL TABSFor the “Picture Tools” tab:

Step 1: If you

double-click on any

picture or image…

Step 2:Notice that the “Picture Tools” tab will appear

CONTEXTUAL TABSFor the “Drawing Tools” tab:

Step 3:Notice that the “Drawing Tools” tab will appear

Step 1: Create a

shape…Step 2: Double-click on it…

ReferencesGenden, T. (2003, June 23). Setting slide backgrounds in Powerpoint.

Retrieved June 2011, from The STA Program @ Trinity College: http://b27.cc.trincoll.edu/weblogs/sta/2010/06/changing_backgrounds_and_creating_a_border_in_power_point.html

Microsoft Corporation. (2011). Up to speed with PowerPoint 2007. Retrieved June 2011, from Microsoft Office Corporation Web site: http://office.microsoft.com/en-us/powerpoint-help/up-to-speed-with-powerpoint-2007-RZ010068986.aspx?section=4

Wright State University. (2010). PowerPoint 2007 : Creating a Basic Presentation. Retrieved June 2011, from Wright State University Web site: http://www.wright.edu/cats/docs/windows/pp_basic_p1.pdf

THANK YOU!