grant modification basics june 8, 2010. common grant modifications no-cost extensions budget...

GRANT MODIFICATION GRANT MODIFICATION BASICSBASICS

GRANT MODIFICATION GRANT MODIFICATION BASICSBASICS

June 8, 2010June 8, 2010

COMMON GRANT MODIFICATIONS

• No-Cost Extensions• Budget Modifications• Signatory Changes

• Equipment Purchase Requests• Federal Project Officer Change

• Scope of Work Changes• Renovation Requests

NATIONAL OFFICE approvable MODIFICATIONS …

• Signatory Changes• Scope of Work Changes• Renovation Requests• Changes to the official grant record:

– Change of address, official name change, typographical errors, etc.

REGIONAL OFFICE approvable MODIFICATIONS …

•No-Cost Extensions•Budget Realignments•Equipment Purchase Requests•Federal Project Officer (FPO)

Change

FPO approvable modifications…

MODIFICATIONREQUIREMENTS

•Letterhead (request)•Email Address•Budget: SF 424a & narrative•Equipment: bids

Signatory Change…

No-Cost Extension…

Budget Realignment…

Special Treatment for a Budget Realignment…

• The SF-424a, Section B shows current amounts in both Column 1 and Column 5

• If there is match on the original budget is should be on the revised budget

Special Treatment for a Budget Realignment…

• Always provide both pages of the budget form

• Always provide a budget narrative (which follows the sections & lines of the form)

Section Aa. Personnel – In the original grant

application, stipends were incorrectly budgeted in line item a. Personnel. This revision moves the costs to h. Other.

b. Fringe Benefits – There were no changes to this line item.

c. Travel – N/A

Narrative Justification…

RENOVATION REQUESTS

What you need …• Own the space• Submit plans and justification • Cost analysis and/or a bid process • Criteria for bid, bidders and basis for

selection must be included.

NO capital improvements are allowed

Modification Steps - #1

Talk to your FPO and get approval!!

PROGRAM OFFICE APPROVAL

FEDERAL FUNDS

Modification Steps - #2

Send it to the Regional Office:

- Snail mail (& enclosures) Good

- eMail (& .pdf files) BETTER!

Modification Steps - #3a

Modification Steps - #3b

• Regional Grant Officer

Modification Steps - #4

QUESTIONS??

Tom CoyneRegional Grant Officercoyne.tom@dol.gov

312.596.5435