giving effective presentations 101 (h072) rob hornberger coordinator of web and data support

Giving Effective Presentations 101

(H072)

Rob HornbergerCoordinator of Web and Data Support

Enrollment ServicesHELIX 2006

Overview

Communication Ethics Public speaking fear and confidence Audience analysis Effective delivery Presentational aids

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Communication

Meaning Communicare (Latin) – “to make common to

many, share, impart, divide” Process and product Definition – “the sharing of meaning by

sending and receiving symbolic cues”

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Communication Goal

To ensure that the message your audience hears matches as closely as possible to the message you intend.

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CommunicationThe Communication

Elements Model

A speaker encodes a message,sending it through a channel to alistener, who decodes it. Thelistener provides feedback,sending it through a channel to aspeaker. This interaction takesplace in an environment withVarying levels of internal andexternal noise.

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Ethics Topics you consider important Topics that promote positive

ethical values Speak to benefit your listeners Truthful supporting material

and valid reasoning Consider consequences of

your words and actions Strive to improve your public speaking

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Speaking Confidently”According to most studies, people’s number one fear is public speaking.Number two is death. Death is numbertwo. Does that seem right? This means to theaverage person, if you have to go to a funeral,you’re better off in the casket than doing theeulogy.” – Jerry Seinfeld

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Speaking Confidently PRPSA test Anxiety level of

public speakinghigh – 40%moderately high – 30%moderate – 20%moderately low – 5%low – 5%

Public Speaking Anxiety Level

high anxiety

moderately highanxiety

moderate anxiety

moderately lowanxiety

low anxiety

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Guidelines for Building Speaker Confidence

Know how you react to stress Know your strengths and weaknesses Know speech principles Know that it always looks worse from

the inside Know your speech Believe in your topic

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Guidelines for Building Speaker Confidence

View speech making positively Cognitive restructuring

Visualize success Project confidence Test your message Practice Learn from experience

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Analyzing Your Audience

Audience segmentation dividing an audience into subgroups

Audience targeting directing a speech toward one or more

segments

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Analyzing Your Audience Demographics

AgeGenderEthnicityEducation

ReligionEconomic statusGroup membership

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Analyzing Your Audience

Speaking situations Types of audiences Audience disposition Size of audience Occasion Physical environment Time

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Analyzing Your Audience

Result = Audience profile “a descriptive sketch of listeners’

characteristics, values, beliefs, attitudes, and/or actions”

Never complete

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Delivering Your Speech

Nonverbal communication Deliberate vs. unintentional No universal meaning Trust the nonverbal

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Delivering Your Speech

Methods of Delivery Impromptu Memory Manuscript Extemporaneously

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Delivering Your Speech

Characteristics of effective delivery Helps everyone Natural, comfortable, spontaneous Audience is not aware

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Delivering Your Speech

Elements of vocal delivery Rate and pause Volume Pitch and inflection Voice quality Articulation and pronunciation

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Delivering Your Speech

Elements of physical delivery Appearance Posture Facial expression Eye contact Movement Gestures

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Delivering Your Speech

President Bush example

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Using Presentational Aids

Reasons for using PA’s Message clarity Message impact Speaker dynamism Speaker confidence

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Using Presentational Aids Types of PA’s

ObjectsGraphics

PicturesDiagramsLine/bar/pie graphChartMap

ProjectionsElectronic aidsHandoutsAudio aids

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Using Presentational Aids

Guidelines for designing PA’sFocusLayoutHighlightingFontsColor and art

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Using Presentational Aids Strategies for using PA’s

Before speechDetermine informationSelect best type of aidEnsure easy viewingAid should communicate clearlyProfessional appearancePractice usingSafe transportationBackup suppliesProper positionTest

During speechReveal only when readyTalk to audienceRefer to aidKeep in view until

understoodConceal aidCareful w/handouts

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Using Presentational Aids

Bill Gates example

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Summary

Communication Ethics Public speaking fear and confidence Audience analysis Effective delivery Presentational aids

Thank you!Resource: Mastering PublicSpeaking, George L. Grice & John F.Skinner

Giving Effective Presentations 101

(H072)

Rob HornbergerCoordinator of Web and Data Support

RobHornberger@missouristate.edu