getting results: lead & success with high-impact productivity strategies

Lead & Succeed With High-Impact

Productivity Strategies

Productivity -Time

Management Tidbits

Productivity -Time

Management Tidbits

Productivity -Time

Management Tidbits

http://www.nice.com/nice-productivity-infographic

Time management-productivity is one of the most underrated,

under appreciated leadership and management

competencies

If I had more time?....

1) Fill in the blank:__________________________

________________________________________

________________________________________

2) If my employees had more time?

___________________________________

___________________________________

Areas to Improve…• I’d like to improve___________

• I’d like my staff to improve________

• How could improved productivity impact your business?

Best approachto reclaim time..

1 - Start with 1 thing

2 - Put a plan in place

3 - Master the change = new habit

The Big Picture

To manage…

“ to handle or direct

with a degree of skill…”

ME

1. Space & Stuff2. Information3. Time4. Tasks & Priorities5. Technology6. People7. Myself

How are you at managing these?

The 7 Key “Manages”

The Me in TIME…

“It’s an inside job!”

E =>T => F => D=> B

“The Me formula”

Thinking style, natural wiring, relating style, current habits

The Me in TIME…

“It’s an inside job!”

E =>T => F => D=> B

“What emotions or feelings influence and/or drive decision making?”

Action Item: Do a 30 day emotion audit

The Me Factor …Behavior & Work Styles

• Inter – Intra

• Work orientation - People, Task, Information, Technology

• Brain orientation – Right or Left

• Natural decision making style

• Spontaneous, Decisive, Methodical, Inclusive

Managing Time & Priorities

Principles – Plan it, Map it, Manage it!

• Use a Master Task List

• Identify the “A Absolutes” (key priorities)

Prioritizing is skillful decision-making - consider these prioritizing questions for starters:

1. What activities are essential to my business success?

2. How does this relate to my client/customer’s values or expectations?

3. When does it absolutely need to get done?...meaning the factual deadline, not the assumed one.

4. Is someone waiting for it?

5. How does this impact the rest of team’s productivity?

6. What are the consequences if it doesn't’t get done?

7. How much does it bug me? Why is this an important question?

*Add your own questions

A Way to Visualize Priorities Great to use if you’re a visual

person

Great to use with a team to maintain focus

Use color to set priorities vs. letters or numbers

Great to use to assess time use (activities against priorities-the bullseye.)

Keep asking,“What’s the bullseye?”

Managing Time & Priorities

• Map tasks on your calendar (week-glance)

• Estimate it (How is your time awareness?)

• Use your peak productivity period

• Manage it - negotiable – non-negotiable?

• Still a priority?

• Manage interruptions

4 Steps to Effectively Manage Interruptions

1. Stand up

2. State a verbal boundary / time frame

3. Look at a time piece

4. Close the conversation

Managing InformationDo you know your

information flow?

Action Item: Create an information flow chart.Both on line & off line.Goal: Build awareness around how you naturally handle the flow. What’s working…what’s not?

Organize Your

Workspace

X

ABC

Think zones…A= what I use daily

B= what I use within a week

C= what I use in the course of a month

5 Foundational Principles to Being Organized

Defined as…to arrange by systematic planning

• S ort• P urge• A ssign (everything must have a home)

• C ontainerize, Colorize, Categorize• E qualize

Managing Paper.. Power principlesGoal: Turn piles into files – It’s all about “find-ability.”

Q: Can you find anything in your workspace within 1 min.? or direct someone else to?

• Think “flat creates a stack”

• Keep & work vertical

• Sort into folders (Working Folder or Temporary Holding Folder)

• Manila folders & a pencil or post it notes

• How can I use color for locating quickly?

• Magazine holders

Managing Email – Your Digital Workspace• It’s all about decision making!• Have a e-information plan (flow map)• Filters, Folders, & Flags – Reduce need to

decide (can use the same principle of “temporary holding” vs. working folder.)

• Autoresponders• Know what your program is capable of• More than 1 email account?

Managing Technology Tool or Tyrant?

• How can it help you improve efficiency & time?

• What can I automate?

• Can a “smart phone” make you smarter?

• What do I need at my finger tips?

Tips:

• Re-evaluate priorities• Do an audit of time usage• Create an information flow chart – both

off line and on line• Consider coaching or a professional

organizer• Get clear on the impact of time and

productivity on revenue.

Your reclaim estimate:Using any of the tips learned – how much time could you re-capture:

__in 1 day

__in 1 week

__in 1 month

__in 1 quarter

__in 1 year

Ways To Stay Connected• LinkedIn

• Google+ - https://plus.google.com/+JoAnnCorley

• Twitter - @joanncorley

• Facebook – JoAnn Corley-The1percentedge

• Blog: www.the1percentedge.com

• Website: www.thehumansphere.com

• APP- The 1% Edge Portable Coach

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