gcic overview - amazon s3...james brown phone - 404-270-8449 fax –770-357-8178...

GCIC OverviewIEASHA REDDITT

TRAINING SPECIALIST

GCIC OVERVIEW REV 8/16

Plans & Program DevelopmentTraining

Ieasha Redditt- 404.695.1409

Anita Williams - 404.788.1445

Kimberly Tarver 404.309.3021

Unassigned

Unassigned

Josh Baker - 404.370.2138

Patrisha Wilson - 404.615.3982

LaTonya DeBruce- Manager404.309.6537

GCIC OVERVIEW REV 8/16

What do WE do?

Provide agency and TAC Support

Conduct agency visits

Offer guidance on policies and procedures

Deliver training on all GCIC programs

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Trainings We Offer

Terminal Agency Coordinator (TAC) and Refresher

Sex Offender Registry/SORT

Uniform Crime Reporting

Computerized Criminal History (CCH) System

Security Awareness Training

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GCIC Trainings

GCIC Record Restriction

GCIC Investigative Tool

PortalXL Training

Fingerprinting Procedures

How to Read RAP Sheets

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Protection Order Training

GCIC Overview and Services

Pre-Assessment and Post-Audit Assistance

Specialized In-Service Training

Georgia CJIS Training Symposium

Additional GCIC Trainings

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Requesting a training classGCIC Class Training Request

link is located on the GCIC website under the training

portion of the customer support tab

Input requested information including prospective class

dates

Have a minimum of 15 attendees for a class

Please remember to check the LMS and GCIC website for currently scheduled classes

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GCIC Website

Check for updates at least once a week!

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GCIC Websitehttp://gcicweb.gbi.state.ga.us

GCIC Programs Information

Learning Management System Link

CJIS Publications & Forms

Training & Audit Schedule

Announcements

Contact List & E-mail Links

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GBI Website

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GBI Websitehttp://gbi.Georgia.gov

Sex Offender Registry (State and National)

Unsolved Cases

Criminal History Background Checks

Georgia Felon Search

Crime Statistics

Georgia Applicant Processing Services (GAPS)

Georgia Emergency Alert Information

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WHOSE JOB IS IT ANYWAY?

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GCIC Responsibilities

Operate the CJIS network on a continuous basis

Provide procedures, standards and training (to include training materials, guidelines and instructions) necessary for the

uniform operation of the network

Establish complete control over the network and restrict its use to criminal justice and other authorized agencies (E-911, Public

Defenders, mental health etc.)

Restrict the use of criminal justice information obtained through network for purposes authorized by law

GCIC OVERVIEW REV 8/16

Agency Head Responsibilities

Chief Executives (sheriffs, police chiefs, prosecutors, judges, probate, state, clerks etc.) are responsible for their agency’s compliance with laws, policies and operational procedures

regulating the access to the CJIS network.

The agency Chief Executive must ensure…

GCIC OVERVIEW REV 8/16

Agency Head Responsibilities

A TAC is appointed and certified within 90 days of

appointment

Replacement TACs are appointed immediately and

certified within 90 days

Notify the Director of GCIC in writing of all primary

TAC appointments

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Agency Head Responsibilities

Make sure all the agreements their agency needs are

current and signed

The user agreement is required for all law

enforcement agencies

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User Agreements

Between user agency and GCIC

Update the agreement for all agency head changes

Each agency is responsible for updating and forwarding to GCIC

For compliance - Current (February 2013) agreement must be available for auditor’s review

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Agency Head Responsibilities

All agency employees (civilian and sworn) sign current Awareness Statement

All agency employees adhere to all GCIC/NCIC policies

Written policies and procedures based on the GCIC Council Rules are established to comply with

CJIS Network operation policies

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Agency Head Responsibilities

All agency employees who utilize the Georgia CJIS Network are appropriately trained and training documentation is maintained by the agency

A Local Agency Security Officer (LASO) is appointed to serve as the agency point of contact (POC) for

computer security responsibilities

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In 1985, the NCIC Advisory Policy Board issued a policy requiring each agency using NCIC services to appoint a Terminal Agency Coordinator (TAC). Then

in 1986, The Rules of the GCIC Council were amended to require each agency operating a terminal

on Georgia’s CJIS Network to appoint a TAC.

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Reasons for a Terminal Agency Coordinator

You have been selected by your Agency Head to play a vital role in the administration of criminal justice.

As a TAC, you have several responsibilities...

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Terminal Agency Coordinator

As a Terminal Agency Coordinator, you will be responsible for assisting your agency and Agency Head in complying

with GCIC and NCIC/Nlets:

Policies

Rules

Regulations

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TAC

Complete TAC Training and Refresher courses

Notify GCIC of agency changes

Maintain CJIS related materials

Administer training programs for CJIS Network

operations

Ensure timely and accurate record entry

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TAC Responsibilities

TAC Responsibilities (Cont.)

Ensure proper handling of Hit Confirmations

Ensure Detainer processes are being followed

Ensure timely, accurate and complete Validation procedures

Implement CJIS policies and procedures

CJIS Network audit preparation

Other responsibilities designated by GCIC Council Rules and CJIS Security Policy

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Local Agency Security Officer(LASO)

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What is a LASO?

Identify who is using approved hardware, software and firmware, and ensure no unauthorized

individuals or processes have access to CJIS system

Identify and document how the equipment is connected to the state system

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LASO Responsibilities

Ensure the approved and appropriate security measures are in place and working (firewalls, etc.)

Support policy compliance and ensure the CJIS System Agency (CSA) Information Security Officer

(ISO) is promptly informed of security incidents

Ensure that IT personnel security screening procedures are being followed as stated in CJIS

Security Policy

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ACCESS TO GCIC SYSTEMS

Why so many user IDs and passwords?

Access to criminal history record information is restricted and confidential. All GCIC programs are

housed and protected behind a SSL/VPN. First, you must gain access to the SSL/VPN then the programs

within.

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The SSL/VPN

The SSL/VPN User ID and Password allows access to GCIC systems through the firewall (the vault). Once inside you still need a separate User ID and Password TO ACCESS each program (the drawers)

Think of the SSL/VPN as a bank vault and GCIC programs as the drawers inside. Even if you get in the vault, you still need to get into the drawers!

CCHUCRPOR

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Georgia Technology Authority (GTA)

https://sslx.gta.ga.gov

The Vault!

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GETS (SSL/VPN)

Monthly user fee charged by GTA

Requested through email

Issued by GTA

TACs must maintain a list of all SSL/VPN User IDs

Password must be changed every 42 days

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SSL/VPN Order Form

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We’re in!

A SEPARATE USER ID/PASSWORD REQUIRED FOR PROTECTED PROGRAMS

USER ID REQUEST FORMS FOUND ON THE GCIC WEBSITE

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Connectivity Assistance

404-244-2770

or

GCICICDC@gbi.ga.gov

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GCIC Information Security Officer Contact Information

James Brown

PHONE - 404-270-8449

FAX – 770-357-8178

james.brown@gbi.ga.gov

GCIC OVERVIEW REV 8/16

WHAT DO I HAVE TO DO FIRST?

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Training

Successful completion of the Terminal Agency Coordinator Certification Training Course.

Attend TAC Refresher Training

every five (5) years

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NOTIFY GCIC OF CHANGES

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Changes

New Agency Head

New Primary TACs

Updated Agreements

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GCIC Deputy Director

Mrs. Terri Fisher

404.244.2601

Terri.Fisher@gbi.ga.gov

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GCIC Mailing AddressGeorgia Crime Information Center

Post Office Box 370808

Decatur, Georgia 30037-0808

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CJIS MATERIALS

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GCIC Policy Manual and Operations Manual

GCIC Council Rules

GCIC Operation Bulletins

GCIC Updates, Revisions, Broadcast Messages, and Special Notices to TACs

GCIC OVERVIEW REV 8/16

GCIC CJIS Related Materials

NCIC CJIS Related MaterialsNCIC Operating Manual

NCIC Code Manual

CJIS Security Policy

Technical Operational Updates

GCIC OVERVIEW REV 8/16

Additional Reference Materials

GCIC Other reference guides for various applicable

programs (i.e. UCR, CCH, CBT, POR) Your agency customer support representative

GBI Website Georgia Open Records Handbook

Georgia Peace Officer Standards and Training Council (POST) Law Enforcement Handbook

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Any Questions?

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