fy12 pre-incubator workshop
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2012 MODE Pre-Incubator Workshop
Saturday 11.05.2011
Important Dates
Part 1: Pre-Application: Deadline Monday - November 21, 2011 (5:00 p.m.)
Part 2: Invitation for Full Application:
Deadline Friday, December 16, 2011 (5:00 p.m. - not a postmark deadline)
Grant Term:
February 1, 2012 – January 31, 2013
Purpose of Pre-Incubator
Pilot program of the Houston Arts Alliance
Invest, inform, and impact the administrative capacity of arts organizations towards artistic excellence.
Provides support to six (6) new and emerging non-profit arts organizations in building their organizational capacity.
General Eligibility
primary mission is the production or presentation of arts and cultural programming.
annual cash revenues (not including any HAA grants) are between $10,000 and $75,000.
IRS tax-exempt status must have been granted at least one year prior to the grant application deadline.
produced or presented arts or cultural programming open to the general public for at least one year prior to the grant application deadline.
Individual artists who are structured through a local or national fiscal sponsorship at the time of deadline are eligible to apply.
Refer to page 2 of the guidelines for more eligibility.
Pre-Incubator Process
November 21, 2011: Reviews Pre-Applications for completeness & eligibility. Prepare documents for committee recommendation.
December 2, 2011: Invitation to submit Full Application. December 16, 2011: Deadline to submit Full Application. January 2012: Panel Review
Objective and knowledgeable local artists, arts professionals, arts educators and community members, whom will evaluate each application. • Review based on guidelines. • Use a 100 point system.
February 2012: Committee and Board Approval Review, finalize and approve funding recommendations of the
Peer Panel. Notification Letters sent.
Selection Process & Criteria
Full Applications are reviewed using the following criteria weighted on a 100-point rating scale:
Artistic Merit (maximum of 40 points)
Achievable Goals (maximum of 20 points)
Effective Leadership (maximum of 20 points)
Financial Viability (maximum of 20 points)
It is suggested to address these specific criteria when answering the narrative questions in your pre-application & full application.
Required Materials Pre-Application
1) 1 – 2 page narrative briefly describing the organization, its mission and activities; specific challenges it is facing and its artistic and organizational goals over
the next one to two years; how the proposed grant will help the organization achieve those goals; how the organization proposes to use the funds.
2) A financial statement covering the last completed fiscal year should be submitted, along with a proposed budget for the next fiscal year.
*If invited to the Full Application, you must submit the 4 page
form with additional supplemental materials as requested by HAA.
MODE Program
Stabilization
Intensive Services
Incubator
Pre-Incubator
• Clients receive technical funding for multi-year strategic plan and/or implementation.
• Fund award: $20,000.00
• Target Client budget size: over $750K
• Target Client staff size: Staff > 3 FTE
• Clients receive technical funding for multi-year strategic plan and/or implementation.
• Fund award: $10,000 - $20,000
• Target Client budget size: $100K - $750K
• Target Client staff size: 2 - 4 FTE
• Clients receive residency, management services, and capacity funds for 3 years.
• Fund award: $15,000/year for 3 years
• Target Client budget size: $75K - $200K
• Target Client staff size: 1 - 2 FTE
• Clients engage in 1 Year partnership with management services & capacity funds.
• Fund award: $5,000 - $7,500
• Target Client budget size: $10K - $75K
• Target Client staff size: 0 - 1
Pre-Incubator Benefits
Pre-Incubator
Management Services
Capacity Funding ($5K-$7.5K/year)
• Receive Organizational Assessment • Attend12 Monthly Incubator Meetings
on Fund Development & Marketing • Access to Incubator Organizational
Learning Database
Administrative Expenses: rental fees, administrative salaries, financial
management systems, website development,
strategic consultancy, etc. Program Expenses:
artistic fees, production expenses, marketing &
public relations expenses, etc.
Your Capacity Funding Grant
Your grant is distributed in 3 installments.
Before a payment is sent to you, you are required to complete the following:
•Payment 1 (50%) : Complete Leadership Team Meeting to review Organizational Assessment. (February 2012) •Payment 2 (25%): Submit Mid-Year Report Form. (August 2012) •Payment 3 (25%): Submit Final Report- due within 45 days after the completion of the grant term. (January 31, 2013)
o If the Final Report is not submitted within 30 days of the deadline the final payment will be forfeited.
Mentorship
Incubator Management Services
Capacity Funding
($15K/year)
Incubator Residency
Sector Learning
from ISP & ST clients.
MODE Alumni
Network
Peer-to-Peer Engagement
Business Volunteer in the Arts
(BVA)
Patron Manager Program
Arts Internship Program
Arts Database
Mngt Program
Pre-Incubator
Management Services
Capacity Funding ($5K-$7.5K/year)
Incubator Class of 2013
Current Incubator profile: • 4 to 11 years in existence
• $100K to $200K budgets
• 1.5 to 2.5 staff members
From left to right: JJ Johnston (Classical Theatre Company),
Angela Foster (InterActive Theatre Company),
Rebecca French (FrentiCore),
Mollie Miller (Dance Source Houston/ FrentiCore),
Mauricio Campos (Brazilian Arts Foundation),
Stephanie Wong (Dance Source Houston)
Case Study:
Incubator (‘03-’06)
ISP (2005)
• Executive Director
ISP (2007)
• Marketing Director
ISP (2009)
• Development Director
ISP (2011)
• Earned Income Generation
Stabilization
Case Study:
$-
$200,000
$400,000
$600,000
$800,000
$1,000,000
$1,200,000
20
03
20
04
20
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20
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20
07
20
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20
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Financial History Profile (2003 – 2011)
Total Revenues (TR)
Total Expenses (TE)
Ending Net Assets
Earned Income (EI)
Ending Cash Balances (ECB)
Incubator (‘03-’06)
ISP Grant (2005)
• PT Executive Director Hire
ISP Grant (2007)
• PT Marketing Director Hire
ISP Grant (2009)
• PT Development Director Hire
ISP Grant (2011)
• Earned Income Generation
Stabilization
Source: IRS Form 990 Annual Return (2003-2010)
MODE Program
Stabilization
Intensive Services
Incubator
Pre-Incubator
Contacting Staff
SHOULD YOU HAVE ANY QUESTIONS, CONTACT HAA P&S STAFF AT:
Jerome Vielman, Programs & Services Manager: jerome@haatx.com
Direct: 713.581.6122
Richard Graber, Director of Programs & Services: richard@haatx.com
Direct: 713.527.9330 ext. 136
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