fy 2019 dhs fema preparedness grants kick off webinar roll-out (revised).pdf ·...

RHODE ISLAND EMERGENCY MANAGEMENT AGENCYRHODE ISLAND EMERGENCY MANAGEMENT AGENCY

FY2019DHS/FEMAPreparednessGrantsKick‐offWebinar

April29,2019

RHODE ISLAND EMERGENCY MANAGEMENT AGENCYRHODE ISLAND EMERGENCY MANAGEMENT AGENCY

2019PreparednessGrantPrograms

• OpeningRemarks• OverviewEMPGandSHSPprograms• EMPGKeyChanges&NewRequirements• EMPGProjectsforConsideration• EMPGNotes• SHSPKeyChanges&NewRequirements• SHSPOverview/ProjectsforConsideration• SHSPMilestones• HowtoApply• Pre‐ApplicationProcess• EnvironmentalandHistoricalPreservation(EHP)• TechnicalAssistance• GrantAdministration• FromtheDirector• QuestionsandAnswers• ContactInformation

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Agenda

RHODE ISLAND EMERGENCY MANAGEMENT AGENCYRHODE ISLAND EMERGENCY MANAGEMENT AGENCY

PreparednessGrantsOverview

• Tobuild,sustain,anddelivercorecapabilitiestoachievetheNationalPreparednessGoalofasecureandresilientNation.

• GapsareidentifiedduringtheThreatandHazardIdentificationandRiskAssessment(THIRA)processandassessedintheStatePreparednessReport(SPR).

• FundingsustainscurrentcapabilitylevelsandfillsidentifiedgapsinPlanning,Organization,Equipment,Training,andExerciseactivitiesinordertoprevent,protectagainst,mitigate,respondto,andrecoverfromactsofterrorismorcatastrophicevents.

• Thetwo(2)largeNon‐DisasterGrantprogramsrelatedtothisroll‐outaretheEmergencyManagementPerformanceGrantProgram(EMPG)andtheStateHomelandSecurityGrantProgram(SHSGP)alsosometimesknownas“SHSP.”

2019PreparednessGrantPrograms

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RHODE ISLAND EMERGENCY MANAGEMENT AGENCYRHODE ISLAND EMERGENCY MANAGEMENT AGENCY

EmergencyManagementPerformanceGrantProgram(EMPG)FY19Overview

Thesefundsareused:

• ByRIEMA,forpersonal,preparedness,planning,operations,operationssupport,response,recovery,grantsmanagement;and

• As“pass‐through”fortheStateandLocalAssistance(SLA)program:

o Usedtosupportlocalemergencymanagementeffortsincludingpersonnel,EOCs,andcapabilityenhancement.

2019PreparednessGrantPrograms

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RHODE ISLAND EMERGENCY MANAGEMENT AGENCYRHODE ISLAND EMERGENCY MANAGEMENT AGENCY

EmergencyManagementPerformanceGrantProgram(EMPG)FY19Overview(cont’d)

All EMPGfundedpersonnelshallcompleteeithertheIndependentStudycoursesidentifiedintheProfessionalDevelopmentSeriesorattendtheNationalEmergencyManagementBasicAcademydeliveredeitherbytheEmergencyManagementInstitute(EMI)oratasponsoredstate,local,tribal,territorial,regionalorotherdesignatedlocation.TheProfessionalDevelopmentSeriescoursesinclude:

o IS‐120.aAnIntroductiontoExerciseso IS‐230.dFundamentalsofEmergencyManagemento IS‐235.bEmergencyPlanningo IS‐240.bLeadershipandInfluenceo IS‐241.bDecisionMakingandProblemSolvingo IS‐242.bEffectiveCommunicationo IS‐244.bDevelopingandManagingVolunteers

2019PreparednessGrantPrograms

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RHODE ISLAND EMERGENCY MANAGEMENT AGENCYRHODE ISLAND EMERGENCY MANAGEMENT AGENCY

2019PreparednessGrantPrograms

EmergencyManagementPerformanceGrant

KeyChanges&NewRequirements

• DistributionManagementPlan

o InFY2019,EMPGrecipientswillberequiredtodevelopandmaintainaDistributionManagementPlanasanannextotheirEmergencyOperationsPlan– pertainstoRIEMAonly.

• PeriodofPerformance:

– Generally,localunitsofgovernmentreceiveaone(1)yearperiodofperformance.

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RHODE ISLAND EMERGENCY MANAGEMENT AGENCYRHODE ISLAND EMERGENCY MANAGEMENT AGENCY

EmergencyManagementPerformanceGrantProgram(EMPG)FY19OverviewProjectsforConsideration

TheRIEMAEMPGprogramisdirectedatunitslocalunitsodgovernmentinordertomaintainandsustainanactiveEmergencyManagementPreparednessposture.Projectsinclude:

• FundingforpersonnelsuchastheEMADirectororotherstaffforalocalEMAprogram

• Sustainmentoftheprograminvolvingdaytodayexpenses

• CERTteamestablishment,sustainment,andtraining

• Allowablecostsalsoinclude:PlanningthatspansallfiveNationalPreparednessGoalMissionAreas;EquipmentasallowableontheAuthorizedEquipmentList(AEL)‐https://www.fema.gov/authorized‐equipment‐list ;andtrainingcosts,tonameafew

• InteroperableCommunicationsEquipment

2019PreparednessGrantPrograms

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RHODE ISLAND EMERGENCY MANAGEMENT AGENCYRHODE ISLAND EMERGENCY MANAGEMENT AGENCY

2019PreparednessGrantPrograms

EMPGFY2019Notes

• Salaryexpensesmustbematchedthroughmunicipalfundsdepictedinabudgetdocument,lineiteminthebudget,orsimilardocument.

• Thirdpartyor“in‐kind”matchmustbeoutlinedinthepre‐applicationandpre‐approvedbyRIEMApriortoaward,andcannotbeusedassalarymatch

• Constructionprojectswillnotbeconsideredduringthisroundofgrantawards.

• Priortoagrantawardbeingissued,perspectivesub‐recipientswillhavetosubmitthepersonnel/positionstobefundedandcertificationthattherequiredcourses,undertheEMPGprogram,arecompleted.

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RHODE ISLAND EMERGENCY MANAGEMENT AGENCYRHODE ISLAND EMERGENCY MANAGEMENT AGENCY

StateHomelandSecurityGrantProgram(SHSP)FY2019OverviewProjectsforConsideration

Thesefundsareused:• 80%forsupportingeffortssuchasFusionCenter,Cyber,RegionalTeams,Interoperable

Communications,Radiological,CBRNE/WMD,HAZMAT,planning,training,exercise,criticalinfrastructureprotection,continuityofoperations,andtargethardening.

• 20%forRIEMAspecificinvestmentjustifications(IJ’s)designedforStateGovernmentinitiativesthatinclude:

o THIRArelatedprojectsfortifymunicipalinfrastructuresystemssuchaspowercontinuity;sharingofresourcessuchaspumpsorgenerators;reminder:noconstructionwillbeconsideredbyRIEMA.

o RISCONCommunicationsProjectso CommunityInvolvement(e.g.;CERT)

• ThereMUSTbeanexustoTERRORISMforyourproject.

• NoCostShare/NoMatchRequired.

2019PreparednessGrantPrograms

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RHODE ISLAND EMERGENCY MANAGEMENT AGENCYRHODE ISLAND EMERGENCY MANAGEMENT AGENCY

2019PreparednessGrantPrograms

StateHomelandSecurityGrantProgram

KeyChanges&NewRequirements

• CybersecurityAssessment

o FY2019recipientsandsubrecipientswillberequiredtocompletetheNationwideCybersecurityReview(NCSR),whichisopenannuallyfromOctobertoDecember,bytheendofcalendaryear2019inorderforagenciestobenchmarkandmeasureprogressofimprovingtheircybersecurityposture.TheChiefInformationOfficer(CIO),ChiefInformationSecurityOfficer(CISO),orequivalentforeachrecipientandsubrecipientshouldcompletetheNCSR.IfthereisnoCIOorCISO,themostseniorcybersecurityprofessionalshouldcompletetheassessment.

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RHODE ISLAND EMERGENCY MANAGEMENT AGENCYRHODE ISLAND EMERGENCY MANAGEMENT AGENCY

EMPGandSHSPFY2019Milestones

• Pre‐screeningApplicationsDue: 5/19/2019

• Selectedpre‐screenedapplicantsinvitedtosubmit

formalgrantrequest6/23/2019 to7/26/2019

• PeriodofPerformanceStart: 10/1/2018

• PeriodofPerformanceEnd: ToBeDetermined

2019PreparednessGrantPrograms

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RHODE ISLAND EMERGENCY MANAGEMENT AGENCYRHODE ISLAND EMERGENCY MANAGEMENT AGENCY

2019PreparednessGrantPrograms

• ProjectsforconsiderationneedtomeetRIEMA’svisionforawell‐preparedwholecommunityparticipationinplanning,response,recoveryandmitigationthroughaddressingstatepriorities.

• Prioritiesarederivedthroughthe2017ThreatHazardIdentificationRiskAssessment(THIRA)andtheStatePreparednessReport(SPR).

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RHODE ISLAND EMERGENCY MANAGEMENT AGENCYRHODE ISLAND EMERGENCY MANAGEMENT AGENCY

OurStatePriorities asderivedfromtheTHIRAprocess:

• SupplyChainIntegrityandSecurity• LogisticsandSupplyChainManagement• MassCareServices• SituationalAssessment• EconomicRecovery• RiskandDisasterResilienceAssessment• Planning• CommunityResilience• Screening,Search,andDetection

2019PreparednessGrantPrograms

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RHODE ISLAND EMERGENCY MANAGEMENT AGENCYRHODE ISLAND EMERGENCY MANAGEMENT AGENCY

HowtoApply

• RIEMAisusingaportalsystemforgrantapplicationsaccessiblethroughtheRIEMAwebsitelocatedat:www.riema.ri.gov

• OnceyouaccesstheRIEMAwebsite,clickonthebannerinordertoapplyforEMPGorSHSP.

• Multipleprojectsrequiremultipleapplications,e.g.LocalCERTteamfundingusingSHSPwouldrequireaSHSPapplication,whilealocalEMADirectorssalaryrequiresanEMPGapplication.

• ThisprocessissimilartotheDepartmentofHomelandSecuritiesapplicationprocessrequirementsforStates.

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RHODE ISLAND EMERGENCY MANAGEMENT AGENCYRHODE ISLAND EMERGENCY MANAGEMENT AGENCY

HowtoApply(cont.)

• Applicants must submit a pre‐screening form for each project. Each projectmust have a budget figure(s) included. All fields need to be completed inorder to submit. No pre‐applications will be accepted after the portal closes.

• A pre‐screening process will be used to review projects that fit in theEmergency Preparedness Program/State Emergency Management Strategy.

• ApplicantswillrequirebeingregisteredintheSystemforAwardManagement(SAM’s)anduseofyourlocalDataUniversalNumberingSystem(DUNS)number– pleasecontactyourcitycontrollertodetermineyourmunicipalitiesDUNSnumber.

• ToascertainwhetherornotyourcityisproperlyregisteredinSAM’sgoto:https://www.sam.gov

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RHODE ISLAND EMERGENCY MANAGEMENT AGENCYRHODE ISLAND EMERGENCY MANAGEMENT AGENCY

• Selectedapplicantswillreceiveanotificationtoapply.Applicationisdoneonlinesimilartothepre‐screeningprocess.Yournotificationmayplacerequirementsonyourapplication,e.g.moreinformationisneededconcerningyourgeneratorproject,oryoumayberequiredtoprovidemoremilestones.Theapplicationprocessincludes:

o POETEo Budgeto Goals/Milestones– notepleaseinclude4milestonesintheapplication

o Projectimplementationo ProjectManagementrequirementso Assuranceforms,toincludeEHPinformationandotherrequirements

HowtoApply(cont.)

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RHODE ISLAND EMERGENCY MANAGEMENT AGENCYRHODE ISLAND EMERGENCY MANAGEMENT AGENCY

EMPG/SHSPPre‐applicationProcess

Preparation• April 18, 2019•RIEMA loads dormant Pre‐application form on RIEMA website.

RIEMA hosts Conference Call with State and Local partners announcing process for prescreening.April 29 and May 2, 2019: 1:00 pm until  2:00 pm PowerPoint to accompany brief.

May 2, 2019RIEMA opens Pre‐application form in portal.• RIEMA posts power point on website for review.

•RIEMA begins collecting preapplications for review

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RHODE ISLAND EMERGENCY MANAGEMENT AGENCYRHODE ISLAND EMERGENCY MANAGEMENT AGENCY

EMPG/SHSPApplicationProcess

May 19, 2019RIEMA Closes pre‐application portal.

May 2, 2019 – May 19, 2019 RIEMA reviews pre‐applications and selects projects  for full application process.

June 21, 2019 – July 26, 2019 selected applicants invited to  submit formal application to RIEMA for approval (POETE/Work plan model).

July 29, 2019 – August 19, 2019RIEMA accepts formal applications and begins award process.October 1, 2019Award letters with related grant packages sent to sub‐recipients.

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RHODE ISLAND EMERGENCY MANAGEMENT AGENCYRHODE ISLAND EMERGENCY MANAGEMENT AGENCY

2019PreparednessGrantPrograms

EnvironmentalandHistoricPreservation(EHP)

DHS/FEMAisrequiredtoconsidertheeffectsofitsactionsontheenvironmentand/orhistoricproperties:• Includingbutnotlimitedtoconstructionofcommunicationtowers,

modificationorrenovationofexistingbuildings,structuresandfacilities,ornewconstructionincludingreplacementoffacilities.

• Involvesthesubmissionofadetailedprojectdescriptionthatexplainsthegoalsandobjectivesoftheproposedprojectalongwithsupportingdocumentation.

• DocumentationrequiredincludesGPScoordinates,groundlevelandoverheadphotographs(screenshotfromweb‐basedmapprogram),anddetaileddrawings.

• AnyprojectwithconstructionorinstallationrelatedworkmustundergoEHPreview– frommountingtelevisionmonitorsonwallstoinstallationofagenerator.

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RHODE ISLAND EMERGENCY MANAGEMENT AGENCYRHODE ISLAND EMERGENCY MANAGEMENT AGENCY

2019PreparednessGrantPrograms

TechnicalAssistanceAvailable

RIEMA• CommunicationsNetworks• CriticalInfrastructureProtection• Cybersecurityassessments• PlanningforAll‐Hazards• EHPCompilation• TrainingandExercise• Riskassessments• Floodplainmanagementandmitigation

Inordertorequesttechnicalassistance,pleasegototheRIEMAwebsiteat:http://www.riema.ri.gov//contact/index.php

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RHODE ISLAND EMERGENCY MANAGEMENT AGENCYRHODE ISLAND EMERGENCY MANAGEMENT AGENCY

ApplicationReview– RIEMA&Partners

ACollaborative&TransparentProcess

Allapplicationswillbereviewedandscoredby:

• RepresentativesofInteroperableCommunicationsCommittee

• RepresentativesofSeniorAdvisoryCommittee(SAC)

• RIEMAGrantsDivision

• RIEMADirector

2018PreparednessGrantPrograms

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RHODE ISLAND EMERGENCY MANAGEMENT AGENCYRHODE ISLAND EMERGENCY MANAGEMENT AGENCY

FromtheDirector….“LessonsLearned”

1. Federallevel‐fundingisawin;don’tcountonincreasedamounts

2. Resourcesarelimited,competitionishigh3. Notallprojectscanbefunded,evengreatones4. Nopartially‐fundedprojects5. Pastfundingdoesnotguaranteefuturefunding6. Ifyouhaveclosedagap,youcouldbeavictimofyour

ownsuccess7. Ifthefundingdisappearsnextcycle,whatisyourplanto

sustainwhatyouhave?(see#1)8. Ensurethatyourapplicationsforfundingalignwiththe

THIRA!

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RHODE ISLAND EMERGENCY MANAGEMENT AGENCYRHODE ISLAND EMERGENCY MANAGEMENT AGENCY

FromtheDirector….“PisforPerformance”

1. Readiness:Beginsatthelocallevelandendsatthelocallevel.

2. FEMARequirements:• NIMSTraining• IndependentStudy(IS)120a;230d;235b;240b;241b;242b;244b• ShallcompleteeithertheIndependentStudycoursesidentifiedin

theProfessionalDevelopmentSeries ortheNationalEmergencyManagementBasicAcademy

3. StateRequirementsEMPG:– MaintainNIMSComplianceforthecommunity– MaintainWebEOCusernameandpassword;monthlylogonto;– Otherrequirementsmayapply

4. EMPGMatch:50/50

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RHODE ISLAND EMERGENCY MANAGEMENT AGENCYRHODE ISLAND EMERGENCY MANAGEMENT AGENCY

Questions?

2019PreparednessGrantPrograms

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RHODE ISLAND EMERGENCY MANAGEMENT AGENCYRHODE ISLAND EMERGENCY MANAGEMENT AGENCY

RhodeIslandEmergencyManagementAgency645NewLondonAvenueCranston,RI0292024‐hourPhone:(401)946‐9996Fax:(401)944‐1891

Moreinformationat:http://www.riema.ri.govQuestionsmaybedirectedto:(401)462‐7114,or,ema.grants@ema.ri.gov

2019PreparednessGrantPrograms

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