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Project Scope Management
This is a Free Lesson fromThe PM StudyCoach
www.pmstudycoach.com
Watch this lesson for free on YouTube:
http://youtu.be/iHu0RyePLIM?list=PLhiEX99Qp66ylwadetisOpm-aY-1gGLt7
Free PMP Exam Coaching Session• Try before you buy• 14 sessions
• 10 week course• 11 hours of video• Includes assignments
• Watch on your phone, tablet, or PCwww.pm-studycoach.com
Scope Management Overview• Introduction• Knowledge Area Overview• Process Overview• Essential Essentials• Review• Take Action
• Study, listen, watch• Self-Assessment
Integration
Know, Use, and Follow the Framework• Pattern
• The PM StudyCoach™ • PMBOK® Guide
• Use the framework to anchor your understanding
Establish PMP Exam Study Routine• Establish a structure• May be different for each
student• Free of distractions• Find a location and routine
that works for you• Don’t be discouraged
Focus on Scope Management
Learn one PMBOK® Guide process per day
Review your PMP® Exam Prep Book
Scope Management Overview
Scope Management ProcessesPlan Scope Management• Create a plan for how scope will be defined,
validated, and controlledCollect Requirements• Determine, document and manage
stakeholder needs and requirements
Scope Management ProcessesDefine Scope• Develop a detailed description of the project
and productCreate WBS• Subdivide deliverables into smaller, more
manageable components
Project Management Proverb
Correct deliverables on wrong projects
are just as wrong as wrong deliverables
on right projects
Scope Management ProcessesValidate Scope• Formalize acceptance of the completed
project deliverablesControl Scope• Monitor status of project and product scope
and manage any changes
Essential Essentials
Key Concepts
Scope Related Documents
Tools and Techniques
Scope• Lays foundation via its 4
planning processes• Produce
• Scope statement, WBS & WBS dictionary
• Comprise scope baseline• Need to deliver the scope
that was agreed upon
• Team needs a clear understanding of the work
• Documentation is key• Acceptance of documents
via sign-offs• Changes must follow clear
change control procedures
Scope
Work Breakdown Structure (WBS)
A hierarchical decomposition of the total scope of work to be carried out
by the project team to accomplish the project objectives and create the
required deliverables.This definition was taken from the Glossary of the PMBOK® Guide– Fifth Edition, Project Management Institute, Inc., 2013.
WBS vs. DecompositionWBS• Result or output• Goes hand in hand
with decomposition• Need decomposition
to create a WBS
Decomposition• Technique• Divide and subdivide
the project scope & deliverables into smaller, more parts
Essential Essentials: Key Concepts• WBS• Decomposition• WBS dictionary• 100% Rule• Other BS• Work Package
• Collect Requirements vs. Define Scope
• Requirement• Scope• Project Scope
Essential Essentials: Key Concepts
Essential Essentials: Key Concepts
Accepted Deliverable
Validate Scope
Verified Deliverable
Control Quality
Validate Scope vs. Control QualityValidate Scope• Project Scope
Mgmt.• Acceptance of
deliverables• Customer/sponsor
Control Quality• Project Quality
Mgmt.• Correctness of
deliverables• Quality control dept.
Validate Scope vs. Control Quality• Control Quality usually
precedes Validate Scope• Validated deliverables:
Control Quality (Output) & Validate Scope (Input)
• Accepted deliverables• Part of Monitor & Control• May result change requests
Essential Essentials: Key Concepts
Belief or expectation Limiting factor
Competing Project Constraints• Triple constraint• No one agreed what or
how many• If you make a change in
one area of a project, it affects another area
• Competing project constraints
Competing Project Constraints• Team skills affects quality• Quality affects cost• Budget cut impacts HR• Unskilled resource
impacts schedule• Schedule cut lowers
budget but affects costs and resources
Essential Essentials: Scope Documents• Project scope statement• Scope baseline• Scope management plan• Requirements
• Rqmts. mgmt. plan• Rqmts. traceability matrix• Rqmts. documentation
Essential Essentials: Scope T&Ts• Decomposition• Expert judgment• Benchmarking• Group decision techniques• Inspection• Focus groups• Variance analysis
The PM PrepCast™ • Watch Scope lessons in
The PM PrepCast™• Scope processes• Inputs and outputs• Tools and techniques
Review• Importance of scope• Scope management plan• WBS• Work packages• Bottom-up estimates
Take Action: Study!• Read chapters on scope• Student Tips for Building a
WBS by Kay Wais • Take Self-Assessment and
answer sample exam questions
Take Action: Go Beyond!• Work Breakdown Structure
• PMO Podcast™: Ep. 55• Controlling Chaos Podcast™: Ep. 09
• Ethics: • PM Podcast™: Ep. 169
Take Action: Go Beyond!• PM PrepCast™: Finding
the Best Answers to Sample Questions
• T&T: Collect Requirements
Take Action: Go Beyond!• Sign up for free sample
exam questions and free PM exam simulator
• PMP Sample Questions• CAPM Sample Questions• Join your local PMI®
chapter• Find a study buddy
Take Action: Go Beyond!• Review the 15 sample
questions• Count on questions that
seem impossible & difficult• Do not fear the ‘wild’
question• Attack it with logic and
what you know!
Take Action: Take a Break!• Take a day off every week
from your studies• Recharge your batteries • Not the110 meter hurdle;
it’s a 47 km. marathon• This is just the warm-up• Maybe Saturday or any
other day
Before we go a PMP® Exam Quick Tip• Read the full question• Read the full answer• Mark for review• Refer to your ‘brain dump’ • Your first choice is
normally correct
“It’s not enough that we do our best; sometimes we have to do what’s required.”
- Winston Churchill
Watch this lesson for free on YouTube:
http://youtu.be/iHu0RyePLIM?list=PLhiEX99Qp66ylwadetisOpm-aY-1gGLt7
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