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Freda Lowe - Sales Account Manager NorthKevin Sontag - Sales Account Manager South
Student Attendance Monitoring Student Attendance Monitoring SolutionsSolutions
Telepen overviewWhy monitor student attendance?Essential requirementsONYX attendance monitoringCase studies• University of Bedfordshire• University of Huddersfield
Integration and supportSummary and questions
SB Electronic Systems Ltd - TELEPENOver 35 years experience in data collection • Software, Readers and Systems
Universities and Academic Libraries
Experienced provider to Universities• Sentry Access Control• Secure Keyless Room Booking
Proven Technology
Student Attendance Monitoring solution• Integrated with your University card
Student Retention• Early identification and intervention of at risk
students• Reduce student drop-out and improve student
outcomes
Monitor Compulsory Elements• Fitness to Practice• Assignment hand in
University and Student fundingUK Border Agency Tier 4 requirements• Sponsorship Management System compliance• 10 missed contacts
Easy to useMinimise administrative burdenReliable and accurate informationFast turnaround with real time dataFlexible data analysisFlexible network optionsCost effective solution
Quick and easy to use• Minimal Lecturer involvement• Minimal impact on lecture time
Utilise existing student cards• Compatible all main card
formats• Avoid costly tokens/fobs
Robust and Flexible• Proven card reading technology• Fixed and/or portable devices
Network, WiFi or Standalone
Streamline admin workload• No chasing paper registers• Eliminate duplication• Minimise human error
Record multiple event types• Lectures, Modules, Exams • Coursework submission
Monitor student activity• Student retention• Compulsory elements• UKBA Tier 4 compliance
No Lecturer involvementUtilise existing student cardsCompact reader unitTACIM Lite features include:• Supports multiple card technologies• Red/Green confirmation light• TCPIP, Wi-Fi, GPRS, POE
Data stored locally if network down• Upload automatically when network available
Cost effective option
Range of devicesSome Lecturer involvementShared teaching roomsRemote areas/Offsite activitiesReal time data (Wi-Fi or GPRS)• No waiting for unit return• No need to manually upload data• No waiting for registers
Batch download• Return unit to office
Student Attendance Student Attendance NetworkNetwork
University Network
Wireless Portable Handler Service
Fixed Wall Box
Handler Application
ONYXStudent
Attendance Database
Onyx database – Raw Data• MySQL or SQL Server• Import student and event data • Student ID, events, locations, time & date• External queryExport to 3rd party systems• Timetabling, student records systemONYX attendance reports package• Dip-in interrogation and automated output• Access restricted to relevant student data• Visual aids for quick analysis• Multi-level for powerful diagnosis• Automatic email alerts
Data AnalysisData Analysis
Absentees Report for AdminName@university.ac.uk
Engagement: Biology Lecture B3Location: Lecture Room 2Start Time: 18/11/2009 11:00:00Module ID: PH-1005M Group ID: B1 Year: 1
Student Number Student Name05002345 Miss Geraldine Cross05002567 Mr Jack Edwards07001289 Mr Jonathan Gaines 08004567 Miss Julia Noble08005731 Miss Anthea Prowse 08006134 Miss Susan Smith08006261 Mr David Turner
Cumulative Absence Report for AdminName@university.ac.uk Student Number Student Name Consec Absenses As at06004513 Bob Jones 3 17/5/2010 10:10:0007001345 Grace Howard 3 17/5/2010 10:10:0008014534 Graham Hampshire 3 17/5/2010 10:10:00 Created 17/5/2010 10:10:20 Page 1
Student Bob Jones Start Date: 17/05/2010Student ID: 06004513 End Date:21/05/2010Card ID: 987654721
Event Date/Time Event Location17/05/2010 10:00:00 Introduction to Philosophy R302 Attended17/05/2010 11:30:00 History of Theology B204 Missed17/05/2010 14:00:00 History of Art S102 Attended18/05/2010 10:00:00 European History R3088 Attended18/05/2010 14:00:00 Introduction to Politics B208 Missed19/05/2010 11:30:00 Introduction to Economics B210 Attended
Unidentified Transactions Unidentified Transactions ReportReport
Date: 25/05/2010
Time Location Student Number Student Name Timetabled Event10:17:31 R304 07001345 Grace Howard RG3415 - Present10:33;42 R304 65244876 unknown RG3415 - Late11:12:07 R216 08014534 Graham Hampshire None11:14:34 R216 09323546 Robert Daniels None12:13:45 B204 65345789 Sophie Raines MP625 - Present12:22:03 B204 08571784 Sarah Davies MP625 - Late
January 2011 ReleaseJanuary 2011 ReleaseArchive facilityImport via SQL query with schedulerNew ‘Approved Absence’ mark functionNew ‘Late’ mark functionNew scan out functionAutomated email reports schedulerOnline markingZero attendance event reportRoom utilisation reportIntelligent report switching
Repeated Event Repeated Event Overall Attendance ReportOverall Attendance Report
Engagement: Introduction to Philosophy Module: PH-1004CGroup: BYear: 1
Time Student Number Student Name19/05/2010 16:00:00 07003267 Susan Dawkins Attended19/05/2010 16:00:00 07004567 Elliot Turner Absent19/05/2010 16:00:00 07007281 Richard Gissen Late19/05/2010 16:00:00 08007684 James Hampton Attended19/05/2010 16:00:00 08213976 Claire Little Absent
%age attendance 19/05/2010 16:00:00 60%
26/05/2010 16:00:00 07003547 David Roberts Attended26/05/2010 16:00:00 08007684 James Dorsetshire Attended26/05/2010 16:00:00 08217296 Matty Douglas Absent26/05/2010 16:00:00 07870957 Elliot Terrier Attended26/05/2010 16:00:00 07006513 Sheila Wilmot Late
%age attendance 26/05/2010 11:00:00 80%
%age attendance overall 70%
Serial Event Serial Event Cumulative Attendance ReportCumulative Attendance Report
Event Group: Introduction to PhilosophyFirst Event Date: 04/05/2010 10:00:00Most Recent Event Date: 25/05/2010 12:00:00
Module: PH-1004CYear: BGroup: 1
Student Number Student Name Attendance Percentage07008561 Mark Hargreaves 7507009012 Terry Nicks 5008002543 Helen Cunningham 10008004567 Edward Jones 7509128163 Emma Green 10009349172 Owen Smith 2509544991 Richard Wright 100
Reduce student turnover• Benefit students• Indirectly increase access to fundsTarget departments with high drop out rates• Computing / Business / Media• Biggest impact / Quickest feedbackFixed and Portable unitsAttendance database by TelepenAnalysis by university• Tutors / Academics / AdministratorsData merged with other systems53 units rolled out to date
Student Retention• Early Intervention with “at risk” students• Identify potential course/module issues
Wi-Fi fixed and portable units3500 events in first 3 weeks of pilot• 10 wall boxes
Continuing roll out programme• Currently – over 200 units• Oldham and Barnsley campuses
Analysis of data by university• Managed in university’s core software programme• Multiple report requirements
In house software and hardware development teamsContinuous product developmentCustomer driven solutionsExperience in 3rd party integration• Library MIS systems, Timetable systems
On Site installation and service engineers• First class technical knowledge
Dial in remote software supportISO9001 Quality approved
Integration and SupportIntegration and Support
35 years as experienced providers to universities and academic institutionsSuccessfully delivered Onyx systems in 8 UK universitiesProven technologyCustomer driven solutionsUtilise existing university campus cards• Single card solutionFlexible integration options• You choose how to analyse your dataOther applicationsExcellence in support
TELEPEN CustomersTELEPEN CustomersAccrington & Rossendale CollegeArchitectural AssociationBlackburn CollegeBradford CollegeBirmingham City UniversityCarshalton College De Montfort UniversityDublin City UniversityDublin Institute of TechnologyGreenwich CollegeGuildhall SchoolHeythrop College Imperial CollegeImperial College School of MedicineInstitute of Advanced Legal StudiesInstitute of Commonwealth StudiesJohn Radcliffe Hospital Medical LibraryLiverpool Hope UniversityLoughborough CollegeManchester Business SchoolManchester Metropolitan UniversityMiddlesbrough College
Norwich University College of the ArtsNorth East Worcestershire CollegeNorthumbria UniversityOxford Brookes UniversityPark Lane College, Leeds The National ArchivesQueens University BelfastQueen Mary and Westfield CollegeRoyal College of Surgeons in IrelandSchool of Oriental and African StudiesSchool of Slavonic & East European StudiesStaffordshire UniversitySheffield Hallam UniversitySt. Georges Hospital Medical SchoolThe Wellcome TrustUniversity College DublinUniversity of AberdeenUniversity of BedfordshireUniversity of BirminghamUniversity of BradfordUniversity of BristolUniversity of DerbyUniversity of Central Lancashire
University College London University of EssexUniversity of HuddersfieldUniversity of HullUniversity of LeedsUniversity of LeicesterUniversity of LincolnUniversity of LiverpoolUniversity of LondonUniversity of ManchesterUniversity of NottinghamUniversity of OxfordUniversity of PortsmouthUniversity of SalfordUniversity of SheffieldUniversity of Stirling at InvernessUniversity of StrathclydeUniversity of SurreyUniversity of SussexUniversity of UlsterUniversity of WarwickUniversity of the West of EnglandWalsall College of Arts & Technology
For a copy of this presentation For a copy of this presentation go togo to
ftp://telepen.ftpuk.net/arc.ppt ftp://telepen.ftpuk.net/arc.ppt
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