foundation excel session ii 1. in session i… recall basic excel terminology use appropriate...

Foundation Excel

Session II

1

2

In Session I…

• Recall basic Excel terminology• Use appropriate techniques and keyboard

shortcuts to input and edit data. • Select, insert and delete rows, columns and cells

to re-organise spreadsheet data• Apply appropriate formatting and styles to text

and cells.

3

In Session I…

• Use formulae, the AutoSum tool and functions to perform frequently used mathematical operations, such as sum and average.• Use AutoFill to copy formulae.• Format numbers in a range of ways that are

appropriate to the data they represent.• Insert and use worksheets effectively to organise

data.• Apply good practice principles when organising

and formatting data.

4

Session Objectives

By the end of this session you should be able to:• Utilise view options to adjust how the spreadsheet

is displayed and printed.• Use simple statistical functions to analyse data.• Sort a range of data by one or more criteria.• Explain the difference between relative,

absolute and named cell references.• Design a variety of charts to efficiently and

unambiguously present your data.• Recognise handy features of Excel 2013 (e.g.

Quick Analysis) that can improve the way you work with data.

5

Sorting Data

•Data can be sorted by one or more columns.• Text, numbers, dates & more are sortable.• Ascending, descending or custom order.• The current data range is sorted - avoid blank

rows or columns.

6

Relative vs Absolute Cell References

• A relative cell reference automatically changes when you copy the formula from one cell to another.

• An absolute cell reference is fixed and will not change when you copy the formula.

• Use a $ sign in front of the row and column name to specify an absolute reference. E.g. $D$12

7

Absolute Cell References

Named Cell References

Excel allows you to name

a cell or series of cells. Name references can be used in formulae and functions.

Allows data to be selected quickly &…

Makes reading and writing formulae easier.

Name Box

Named Cell

9

Charts

10

Example Line Chart

11

Example Column Chart

Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec

2011

2012

£0

£20,000

£40,000

£60,000

£80,000

£100,000

£120,000

Budgeted Cost vs Actual Cost

Sum of Budgeted Cost

Sum of Actual Cost

13

Recap

You should now be able to:• Recall basic Excel terminology• Use appropriate techniques and keyboard

shortcuts to input and edit data. • Select, insert and delete rows, columns and cells

to re-organise spreadsheet data• Apply appropriate formatting and styles to text

and cells.

14

Recap

• Use formulae, the AutoSum tool and functions to perform frequently used mathematical operations, such as sum and average.• Use AutoFill to copy formulae.• Format numbers in a range of ways that are

appropriate to the data they represent.• Insert and use worksheets effectively to organise

data.• Apply good practice principles when organising

and formatting data.

15

Feedback

Your feedback is valuable to us.

Please help us to improve the relevance, content and delivery of our IT Training courses by completing a brief questionnaire.

Please check your emails for survey link

Thank you for attending

16

Additional Information

Session hand outs and other resources available at:

tsr.cardiffmet.ac.uk/Learning/Help/Training/

Upcoming training sessions:• Intermediate Excel 2013 –

16th & 17th June - FULL• Communicating Effectively with Outlook

11th June

17

Contact Us

training@cardiffmet.ac.uk

Visit an IT Advisor in the Learning Centres

029 2041 7000 7000