formatting and editing skills apply formatting and editing features and operational keys...
Post on 03-Jan-2016
233 Views
Preview:
TRANSCRIPT
Formatting and Editing Skills
Apply formatting and editing features and operational keys
appropriately.
Word Processing
Word processing software is a type of application software that is used for creating text documents, such as:
letters memos reports
Title bar – displays the filename of a document
Scroll bar – allows you to scroll throughout a document that is too long to fit on one screen
Cursor – on-screen blinking character that shows where the next character will appear
Ribbon – area that contains various tools used to perform various tasks in the Microsoft Office program
Tabs– designate different categories of tools on the Ribbon
Parts of the Office 2010 Word Processing Window
Document View buttons – control the way the page is viewed on the screen
Zoom buttons – control the magnification (how large or small the information looks) of the information on the page
Quick Access Toolbar– Area that contains general commands that are used often
Typing Paper
Standard Paper Size: 8 ½ x 11 inches
There are 66 lines per page.Six lines equals one vertical inch.
Setting Paper/Page Size1. Click Page
Layout Tab
2. Click Size Tool
3. Click desired size for page. (the default size is Letter 8.5” X 11”)
Page Orientation
Orientation – the direction in which you can print on a page
Portrait – height is greater than the width Landscape – width is greater than the height
Portrait
8 ½” x 11”
Landscape
11” x 8 ½”
Most word processing documents are printed in portrait orientation.
Setting Page Orientation1. Click Page
Layout Tab2. Click Orientation
Tool3. Click desired
page orientation. (the default orientation is Portrait)
Document Margins
Margin – the blank space at the top, bottom, left, and right of a document where you cannot type
Document HeaderHeader – allows you to type above the top margin
at the top of each page of a document
1. Click Insert Tab
2. Click Header Tool
3. Click on desired Header
Document Footer Footer – allows you to type below the bottom margin
at the bottom of each page of a document
1. Click Insert Tab
2. Click Footer Tool
3. Click on desired Footer
Text Alignment
Alignment – the way multiple lines of text line up along the left, right, or both margins
Left align – text is lined up along the left margin, leaving a jagged right margin
Right align – text is lined up along the right margin, leaving a jagged left margin
Center align – text is centered between both margins, resulting in jagged left and right margins
Justified – text is aligned along the left and right margins, with no jagged edges
Left align – text is lined up along the left margin
Center align – text is
centered on the page
Right align – text is lined
up along the right margin
Justified – text is lined up along both margins
Setting Text Alignment
Alignment Tools
Left Align
Center Align
Right Align
Justify
Line SpacingLine spacing – the spacing between lines of text in a document
Single Space (SS) – Strike Enter 1 time; leaves no blank lines between lines of text in a document
Double Space (DS) – Strike Enter 2 times; leaves 1 blank line between lines of text in a document
Triple Space (TS) – Strike Enter 3 times; leaves 2 blank lines between lines of text in a documentQuadruple Space (QS) – Strike Enter 4 times; leaves 3 blank lines between lines of text in a document
Manual (doing it yourself) line spacing
Setting Line Spacing
Computer controls line spacing; enter key only has to be pressed once after line spacing is set
Word Wrap
Word wrap – the automatic wrapping of text from the end of one line to the beginning of the next line without having to press the Enter key
This text was entered using word wrap. There was no need for me to press the enter key manually because the text automatically “wrapped” to the next line when it reached the right margin.
Font/Text Formatting
Font – a collection of letters, punctuation marks, numbers, and special characters
Examples: Times New Roman Broadway
Arial Comic Sans MS Lucida Calligraphy
Chiller Elephant Goudy Stout
Font/Text Formatting
Ways to format your font:
Font Size (Points)– Adjusts the height and width of the fonts keyed
Examples: Size 12 Size 14
Size 16 Size 18
Size 20 Size 24
Font/Text Formatting
Ways to format your font:
Font Color—Adjusts the color of the fonts keyed
Examples: Black Red Blue Green
Font/Text Formatting
Ways to format your font:
Font Enhancements/Attributes—Enhances the font with an added feature.
Bold—makes lines of text thicker to make them stand out more
Italics—makes text slant to the right
Underline—places an underline below the text
Font/Text Formatting
Bullets and numbering – used to arrange items in a list with each item beginning with a bullet or a number
Bulleted List•Item 1•Item 2•Item 3•Item 4
Numbered List1.Item 12.Item 23.Item 34.Item 4
Font/Text Formatting
Creating Bulleted Lists or Numbered Lists:
Editing
Editing – the process of updating a word processing document to:make changescorrect errorsmake it visually appealing
Editing Features
Cut – the word processing feature that removes text or graphics from the current location in a document
Copy – the word processing feature that allows text or graphics to be copied to another location within a document
Editing Features
Paste – the word processing feature that places text or graphics that have been cut or copied in a new location within a document
Clipboard – temporary storage location for text or graphics that have been cut or copied
Click picture only to do a simple paste
Click Paste word to do a more advanced paste
Editing Features Spell Check – the word processing feature that checks
selected words in a document for spelling errors, similar to an electronic dictionary; errors will be underlined in red
Editing Features Grammar Check – the word processing feature that checks
selected words in a document for incorrect grammar use; errors will be underlined in green
Editing Features Thesaurus – the word processing feature that allows
you to find synonyms (words with similar meanings) for words in a document.
Vertical Centering
When text is centered between the top and bottom margin
Commonly used when formatting:
Invitations Announcements Title pages
Setting for Vertical Centering
1
4
32
Operational KeysEscape (Esc) – allows you to exit unwanted menus and dialog boxes
Tab – used to indent; moves the cursor 5 spaces on a line
Caps Lock – Locks the alphabetic keys in uppercase
Control (Ctrl) – used with other keys to execute (carry out) out commands
Shift – Used to capitalize alphabetic
keys and type symbol keys
Alternate (Alt) – used with other keys to access commands on the menu bar
Enter – used to move the cursor down to the next line
Delete – deletes text directly in front of (to the right of) the cursor
Arrow keys – move the cursor in the direction of the arrow, one character at a time
End – moves the cursor to the end of a line
Page Down – moves one screen below the current cursor position
Backspace – deletes text to the left of (behind) the cursor
Insert – allows text to be inserted within a line of text
Home – moves the cursor to the beginning of a line
Page Up – moves one screen above the current cursor position
Num Lock – locks the numbers of the numeric keypad
Combine operational keys to save time!!!
Control and Page Up – quickly moves you to the first page of a multi-page document
Control and Home – quickly takes you to the first line of a document
Control and End – quickly takes you to the last line of a document
Control and Page Down – moves you to the next page of a multi-page document
Function Keys
Allow you to quickly access frequently used functions
Examples: F1 – allows you to access the Help feature F7 – allows you to access the Spell Check
feature
top related