filling the gaps there are no problems only solutions

FILLING THE GAPS

THERE ARE NO PROBLEMSONLY SOLUTIONS

MY EVALUATION.

Verification Audits are an opportunity for Safety Groups to evaluate the program. Through observation, dialogue and document verification I determined the following

1. 30 % of audits failed to meet the element requirements of RTW Self Assessment.

2. The majority of failed and reduced scores were on steps 4&5.

3. New members are struggling with program requirements and not receiving enough support.

4. Errors in account requirements continue

Health & Safety

Safety Group Program – Fall Action PlanDate Plan Created: August 28, 2009

Awareness Training Agenda

1. Steps 4, 5.

2. RTW Self Assessment3. New to Safety

4. Your WSIB account Filling the Gaps!

5-Steps to Managing Health & Safety

To successfully achieve a Safety Group element a firm applies the 5-step management program: 1. A written standard for the element

2. The method of communication to employees

3. Provided the necessary training

4.Evaluate if the element is working

5.Acknowledge success &/or MAKE IMPROVEMENTS

Documentation/Record Keeping of each step is required.

EVALUATION: Audit, Quality Control, Assess, Check, Review, Examine, Inspect, Measure,

Testing

• Evaluate: to determine the significance, worth, or condition usually by careful appraisal and study

• evaluation is a systematic method for collecting, analyzing, and using information to answer basic questions about the element effectiveness

• Audit is an evaluation of a person, organization, system, process, enterprise, project or product. ...

Step 4 - Evaluate

• Are your Safety Group standards working ? How do you know?

• Is the standard working and achieving the desired result?• Compare actual workplace activities to your written health

& safety standards and expectations• Keep track and document your evaluation process &

analysis

• There are many different tools to evaluate:– Analysis of observations/inspections/plant or job-site audits– Survey of employees – interviews or questionnaire– Statistical review & analysis - i.e. WSIB information– Review and analysis by JHSC– Management review and analysis– Third party assessment and analysis

• See Employers’ Guidelines – page 14

Credit given even if evaluation outcome is negative

Step 5 - Acknowledge Success &/or Make Improvements

Based on results of your Evaluation:• recognize everyone who

contributed to successful accident prevention activities by meeting and surpassing company standards– performance evaluations, letter/memo from

president, health & safety awards, public recognition - i.e. coffee & donuts for JHSC and/or employees, staff meeting, banquet, newsletter article, bulletin board display

• Develop an action plan to make changes and improvements where needed

SafetyAlways

Steps Details VALIDATION COMMENTSDocument / Observation / Interview

ACTION 2010 Maintenance

1 WHMIS training requirements described Material Safety Data Sheet (MSDS) maintenance

processed described. MSDS dated within the last three years.

Are all WHMIS products in workplace listed in standard or referenced?

Ensure responsibilities and procedures are described know, understood and used

2 How did you ensure that products controlled and labelled.

How did you ensure unexpired copies of MSDs are readily available to workers

3 Is there a tracking system to ensure that everyone is trained.

Is the training process effective? How do you know?

4 Are you evaluating this element for completion, understanding and effectiveness

Evaluate understanding and behaviour.

5 What action will you take in 2010? How did you reward outcomes?

D.7 WHMIS (pg. 32) SAMPLE :Element Evaluation Verified Score:

Another Sample of EvaluationWHMIS EVALUATION Nov 10, 2009JHSC evaluated WMIS standard for

legislative compliance and understanding (jhsc minutes nov 1, 2009). Compared standard to SG Guidelines D.7 pg. 32, all requirements met, No revisions required. No changes in legislation that would impact this element.

All msds sheets reviewed, found 10 that were expired (within 3 year requirement.) ACTION REQUIRED

Evaluation

Conducted site inspection and found 3 WHMIS products not labelled ACTION REQUIRED. Surveyed employees knowledge of WHMIS by using quiz. Results of quiz indicated most employees got 2 wrong ACTION REQUIRED.

Safety Group Program – Fall Action PlanDate Plan Created: August 28, 2009

RTW SELF ASSESSMENT

1.Every element requires a standard2.Communicate what you are doing to

everyone.3.If you are a “competent person training

is not require.4.Evaluate the rtw self assessment. Was it

an effective tool5.COMPLETE AND ACTION PLAN

WHAT ACTIVITIES DID YOU INCLUDE IN YOUR ACTION PLAN?

HOUSEKEEPING

• Your account number must be correct or you will not receive your rebate. Please verify your account number with your sponsor.

• How can we better support the newer members?

Questions?

LISA CARTERWSIB Safety Group Program

Consultant613-239-3338

lisa_carter@wsib.on.ca