federal acquisition service u.s. general services administration diana leonardo contract specialist...

Federal Acquisition Service

U.S. General Services Administration

Diana LeonardoContract SpecialistNational Furniture Acquisition CenterGSA/FASOctober 17, 2007

Diana LeonardoContract SpecialistNational Furniture Acquisition CenterGSA/FASOctober 17, 2007

How to Prepare a Quality

Office Furniture Offer

How to Prepare a Quality

Office Furniture Offer

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Federal Acquisition Service

National Furniture Acquisition Center

More than $2.78 billion in annual sales to Federal customers worldwide in FY 2006

Maintains over 2,300 contracts All types of furniture, furnishings, office equipment,

and related services Federal customers can receive discounts up to 75%

off commercial retail pricing

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Federal Acquisition Service

NFC Schedules36 Office Equipment71-I Office Furniture71-II Household Furniture 71-II-H Packaged Furniture71-II-K Comprehensive Furniture Mgmt.

Services71-III Specialty Furniture71-III-E Security Furniture72-I-A Floor Coverings72-II Furnishings58-I Professional Communications and Security Solutions 78 Sports, Promotional, Outdoor,

Recreation, Trophies, and Signs

(SPORTS)

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Federal Acquisition Service

711-1 Furniture Systems and Workstation Clusters

711-2 Worksurfaces, Workstations, Computer Furniture and Accessories

711-3 Filing and Storage Cabinets, Shelves, Mobile Carts, Dollies, Racks &

Accessories 711-4* Blue Print Filing Cabinets 711-5* Card Files 711-6* Form Files

Office Furniture SINs

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Federal Acquisition Service

Office Furniture SINs SIN 711-7 High Density, Movable Filing Systems and

Accessories SIN 711-8 Executive Office Furniture SIN 711-9 Executive Conference Room Furniture,

Coordinated Tables, Case pieces and Accessories

SIN 711-10 Executive Furniture Single Item Accent and Specialty Pieces

SIN 711-11 Tables and Accessories SIN 711-12* System Type Tables and Accessories SIN 711-13* Partitions, Demountable Walls, and

Accessories SIN 711-14* Vertical Surface Attachment Panels and

Accessories

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Federal Acquisition Service

Office Furniture SINs

SIN 711-15 Acoustical Wall Treatments SIN 711-16 Upholstered Seating SIN 711-17 Multiple Seating SIN 711-18 Multipurpose Seating SIN 711-19 Stacking Chairs, Folding Chairs, and

Dollies or Trucks Designed to Support Stacking and Folding Chairs

SIN 711-20* Display and Communication Boards, Wall Stations Lecterns and

Accessories

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Federal Acquisition Service

Office Furniture SINs

SIN 711-92* Remanufactured Furniture SIN 711-93 Reconfiguration and

Relocation Services for Systems Furniture

SIN 711-94 Design/Layout Services SIN 711-95 Installation Services SIN 711-96 Leased Furniture SIN 711-97 Rental Furniture SIN 711-98 International Furniture

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Federal Acquisition Service

Benefits of a GSA Contract

Widely recognized and used throughout the federal government as a great source of supply

Easy for agencies to use All Terms and Conditions are negotiated up to

the Point of Maximum Order Access to Web sites designed to facilitate

business between GSA contractors and government employees

Further business opportunities for doing business with the Government

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Federal Acquisition Service

The National Furniture Center

How Do I Get a GSA Contract?

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Federal Acquisition Service

Locating the Solicitationhttp://www.gsaelibrary.gsa.gov

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Federal Acquisition Service

Locating the Solicitation

This template is set up with type sizes and locations already specified. Just click on the text box of a new slide and

start typing– If you are modifying an existing slide just

highlight the text and replace it with new text. Don’t move stuff around and you’ll be fine

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Federal Acquisition Service

Locating the Solicitation

This template is set up with type sizes and locations already specified. Just click on the text box of a new slide and

start typing– If you are modifying an existing slide just

highlight the text and replace it with new text. Don’t move stuff around and you’ll be fine

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Federal Acquisition Service

Locating the Solicitation

This template is set up with type sizes and locations already specified. Just click on the text box of a new slide and

start typing– If you are modifying an existing slide just

highlight the text and replace it with new text. Don’t move stuff around and you’ll be fine

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Federal Acquisition Service

Read the Solicitation! Solicitation will be your CONTRACT with GSA Contact the POC(s) for questions (Page iv) Specific Clauses in the Solicitation

EPA – 552.216-70 (Page 62-63) IFF – 552.238-74 – ( Pages 69-70) Modifications – 552.243.-72 (Pages 74-75) Contract Price List – I-FSS-600 (Pages 85-88) Contract Sales Criteria - I-FSS-639 (Page 89)

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Federal Acquisition Service

Complete the Solicitation Complete all requirements Complete and submit all required

performance testing documentations Submit original and requested number of

copies CSP-1 Commercial Sales Practices – Tell us

about your best customers and the

pricing/terms/deals they receive

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Federal Acquisition Service

The Solicitation – SF 1449

Standard Form 1449 (Page 1) Block 12: Discount Terms Block 17a: Company Name and Address Block 30a: Signature of Offeror/Contractor Block 30b: Name and Title of Signer Block 30c: Date Signed

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Federal Acquisition Service

The Solicitation – Identifying SINs

Schedule of Items: (Pages 18-31)

Locate the product(s) that your company provides

Fill in the applicable SIN(s)

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Federal Acquisition Service

The Solicitation

Technical Requirements: (Pages 33-38)

Offers will be evaluated based upon the quality of information

Products must meet applicable industry standards and testing

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Federal Acquisition Service

The Solicitation

Place of Performance, Clause 52.215-6: (Pages 45-46)

Check whether or not you intend to use one or more facilities

Indicate where facilities are located

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Federal Acquisition Service

The Solicitation

Maximum Order Limitation, Clause 52.216-19: (Pages 47-49)

Orders over Maximum Order Limitation the Government will request a deeper discount

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Federal Acquisition Service

The Solicitation

Commercial Delivery Schedule, Clause 522.211-78: (page 60)

Indicate the delivery time

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Federal Acquisition Service

The Solicitation

Ordering Information, Clause 552.216-73: (Page 63)

How would you like to receive your orders? Fax Electronic POC for Ordering

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Federal Acquisition Service

The Solicitation

Contractor’s Remittance (Payment) Address, Clause 552.232-82: (Page 66)

Payment Address to which Government Checks are Mailed

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Federal Acquisition Service

The Solicitation

Scope of Contract - 552.238-78: (Pages 71-72)

Indicate delivery location

-Domestic and/or overseas

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Federal Acquisition Service

The Solicitation

Delivery Prices F-FSS-202G (Pages 78- 79)

Alaska Hawaii Puerto Rico

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Federal Acquisition Service

The Solicitation

Contact for Contract Administration, Clause G-FSS-900-C: (Pages 79-80)

Paragraph A: Domestic Delivery Paragraph B: Overseas Delivery

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Federal Acquisition Service

The Solicitation

Section 8(a) Representation for the Multiple Award Schedule Program, Clause K-FSS-9: (Page 90)

Are you an 8(a) Business Development Program Participant?

Yes ____ No ____ (check one)

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Federal Acquisition Service

The Solicitation

Offeror Representations and Certifications – Commercial Items, Clause 52.212-3:(Pages 94-103)

Service-Disabled Veteran-Owned Small Business Concerns

Women Owned Business Taxpayer Identification Number (TIN)

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Federal Acquisition Service

The Solicitation

Authorized Negotiators, Clause K-FSS-1: (Page 109)

A list of all persons authorized to negotiate with the Government under this solicitation

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Federal Acquisition Service

The SolicitationCommercial Sales Practices Format, Clause CSP-1:

(Page 113)

Name of Offeror______________SIN(s) ___________________FOB(s) Offered _______________

Under SIN(s), include: Value of Sales Total Projected Annual Sales Best Value Prices

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Federal Acquisition Service

Remember to Include …Catalogs/Pricelists

Submit copies of manufacturer’s COMMERCIAL price list(s)

– Write the appropriate SIN next to each offered item in price list.

– Products not offered should be crossed out and initialed

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Federal Acquisition Service

Remember to Include …Pricing Proposal

Offer a discount from your pricelist

Offer your BEST (Most Favored Customer) pricing

For non-manufacturers offering products of a manufacturer:

Provide documentation of the value-added services you perform in order to earn the mark-up over the manufacturer’s price to you and your net costs from the manufacturer

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Federal Acquisition Service

Remember to Include …Testing

Some items under some Schedules require submission of testing reports or testing certifications – flammability, performance testing, etc.

Testing requirements are detailed in the solicitation. Contact Engineering 703-605-9260 for questions.

Don’t submit your offer until all testing is complete.

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Federal Acquisition Service

Remember to Include…

Subcontracting Plan

Business size for furniture: Large Business > 500 employees

Large U.S. business -- need to submit a subcontracting plan to offer opportunities to small businesses.

Ask the solicitation POC for a sample plan if you need one. Some solicitations include samples.

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Federal Acquisition Service

Remember to Include… Dun and Bradstreet – Open Ratings Report

www.prereports.com Centralized Contractor Registry (CCR)

http://www.ccr.gov/ Online Representations and Certifications

Application (ORCA) https://orca.bpn.gov/

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Federal Acquisition Service

Trade Agreements/Set-Asides All products must be from the U.S. or one of the countries

participating in the Trade Agreements

Test to determine country of origin for an end product is "substantial transformation"

Trade Agreements don’t apply to set-asides.

If the item is set-aside for small business, both the contractor and manufacturer must be small U.S. businesses.

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Federal Acquisition Service

MAS Express Program Designed to simplify, streamline, and ultimately accelerate

the process for vendors to obtain MAS contracts (30 Days)

Qualifications Been in business 2 years At least $100,000 in commercial sales Acceptable current ratio Positive/neutral ratings on Open Ratings report Offered approved SINs Offered 500 or fewer products ORCA/CCR

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Federal Acquisition Service

MAS Express Program

SINS under Office Furniture Solicitation 711-4 Blue Print Filing Cabinets 711-5 Card Files 711-6 Form Files 711-19 Stacking chairs, folding chairs, and dollies or

trucks designed to support stacking and folding chairs 711-20 Display and Communication Boards, Wall

Stations, Lecterns and Accessories

For more information – www.gsa.gov/masexpress

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Federal Acquisition Service

After Submitting an Offer

Assigned a Contracting Specialist/Point of Contact Asked for missing information or clarifications. Provide information showing financial

responsibility Initiate negotiations

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Federal Acquisition Service

After Submitting an Offer

Submit Final Proposal Revision

After all requirements, terms and conditions deemed acceptable, you’ll receive contract award package and further instructions.

Award of Contract depends largely on the quality/completeness of your offer, testing, pricing, technical proposal, etc., as well as the swiftness of your responses.

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Federal Acquisition Service

GSA Advantage!®

You’ll be required to enter contract information/pricing, etc. onto GSA Advantage!

Access: www.gsaadvantage.gov

Online shopping site for customers to browse and/or place orders

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Federal Acquisition Service

GSA e-Buy

Electronic Request for Quote (RFQ) System

Customers post RFQ’s here and you can submit quotes

You must be on GSA Advantage! to participate

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Federal Acquisition Service

Marketing to the Government

Print/Distribute FSS Schedule to Federal customers

Submit to GSA Advantage! Market to Customers Distribution of Pricelist Report Sales – Vendor Support Center online:

http://www.vsc.gsa.gov

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Federal Acquisition Service

e-Commerce Info

Schedules e-Library:

http//www.gsaelibrary.gsa.gov GSA Advantage:

http://www.gsaadvantage.gsa.gov FedBizOpps:

http://www.FEDBIZOPPS.gov e-Buy:

http://www.ebuy.gsa.gov

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Federal Acquisition Service

Additional Web Sites

GSA Home Pagewww.gsa.gov

GSA EXPOwww.expo.gsa.gov

MAS Owner’s Guidewww.fss.gsa.gov/schedules

GSA Marketing Partnershipwww.fss.gsa.gov/partnership

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Federal Acquisition Service

More Information

Mailing Address: GSA National Furniture Center

2200 Crystal Drive, Suite 400Arlington, VA 22202

www.gsa.gov/furniture

Glenda LambertPH: 703-605-9236Glenda.lambert@gsa.gov

Diana LeonardoPH: 703-605-9198Diana.leonardo@gsa.gov

Federal Acquisition Service

U.S. General Services Administration

Thank You

Federal Acquisition Service

U.S. General Services Administration

Questions?Questions?