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The Honorable Sharon R. Bock, Esq., FCCC PresidentThe Honorable JD Peacock II, FCCC Bylaws Committee Chair
FCCC CEO Chris Hart IV
FCCC Governance, Bylaws,
Committee Organization, and
Role of the Board of Directors
2018-2019 President’s Initiatives
1. Lead by aligning goals to our shared vision, mission, and guiding principles/values
2. Implement a new approach to our legislative efforts based on your feedback over the past few years
3. Optimize technology – the foundation of our Clerk business
4. Enhance communicationsSharon R. Bock, Esq.
Board, Committees, Subcommittees & Workgroup Structure
Committee
Permanent
Only Elected Clerks
Works on specific issues
Reports to Board
Subcommittee
Permanent
Only Elected Clerks
Works on narrow set of specific issues
Reports to Committee
Workgroup
Not Permanent
Elected Clerks & Clerk Staff
Works on narrowly defined initiatives
Reports to Subcommittee or
Committee
Quick Response
Team
When a time-sensitive response is needed, a designated SME will respond on behalf of
all Clerks
Reports to assigned Workgroup,
Subcommittee and/or Committee
2018-2019 Governance Structure
Legi
slativ
e
E-Wills
Pro Se
Budget Bill
Brandes Bill
Political Enagagement
Best
Pra
ctic
es
Self Help/Pro Se
Process Standardization
Comptroller
Court Ops/Rules
Guardianship
68 C
lerk
s & C
ompt
rolle
rs
FCCC Board
ExecutivePersonnel
BudgetNominating
Strategic Technology
Clerk Tech Group
Vendor User Group
Strategic Planning
Education
New Clerk Academy
ConferencesBylaws
Communications CORE
Clerk Partners
Member Goals Board Goals Committee Goals
Alignment ● Reporting and Evaluation Process
Creating Alignment – Example
Aligning Goals with VMV & SP – Initiative 1: Board Governance
VMV Alignment Member Goal/Input Board Goals/Strategic Plan Key Priorities
Committee Goal
Value: Adapt to Succeed
VMV Session and Striving for Excellence Report –Review bylaws to ensure effective board governance, consider indemnifying officers and directors, etc.
Review bylaws to ensure board governance effectiveness
BYLAWS COMMITTEE: Review bylaws to ensure effective board governance, indemnification of directors and officers, etc.
Value: Adapt to Succeed
VMV Session and Striving for Excellence Report –review and develop policies for Board approval
Evaluate current policies for relevance towards the mission and vision
BOARD: Evaluate current policies and identify new policies that are needed –ensure alignment with VMV
Vision: To be recognized as the premier model for exceptional government
VMV Session and 2016Board Meeting – review Articles of Incorporation for all related entities
Align organizational structure to accomplish mission and vision
BOARD: Review articles of incorporation and other governing documents for all related entities and ensure structure accomplishes VMV
Aligning Goals with VMV & SP – Initiative 2: Legislative / Lobbying Approach
VMV Alignment Member Goal/Input Board Goals/Strategic Plan Key Priorities
Committee Goal
Value: Adapt to succeed; embraceinnovation
VMV Session and Striving for Excellence Report –Establish policy/procedure to evaluate issues and communicate outcomes
Break issues into sub-committees of the Legislative Committee
LEGISLATIVE COMMITTEE:Establish new approach, inclusive of subcommittees, workgroups, and quick response teams; communicate approach
Mission: United statewide to protect the public trust
VMV Session & Clerk 2017 Lobbying Survey – Solicit proposals from Clerks for other approaches; utilize Clerks
Find subject matter experts among Clerks; poll Clerks as issuesarise
LEGISLATIVE COMMITTEE:Involve Clerks in lobbying process; utilize Clerks to communicate key messages; use two-way communication
Value: Adapt to succeed; communicate with one voice
VMV Session and Striving for Excellence Report –establish who leads lobbying effort
Build relationships with legislative staff—i.e. outreach at beginning of session—offer assistance with statistics, current events, etc.
LEGISLATIVE COMMITTEE:Build relationships with legislative staff – Clerks and FCCC Professional Team to take lead
Aligning Goals with VMV & SP – Initiative 3: Optimize Technology
VMV Alignment Member Goal/Input Board Goals/Strategic Plan Key Priorities
Committee Goal
Value: Act withintegrity; communicate with one voice
VMV Session Communicatetechnology business model to all Clerks
STRATEGIC TECHNOLOGY COMMITTEE:Communicate technology business model to all Clerks
Value: Adapt to succeed; embrace innovation
VMV Session & Striving for Excellence Report –conduct audit of policies and finances for compliance/risk management
Review technology policies and financial plans
STRATEGIC TECHNOLOGY COMMITTEE:Review technology policies and financial plans; review policies and finances for compliance/risk management
Value: Adapt to succeed; embrace innovation
VMV Session Analyze committee structures for redundancy and overlap
PRESIDENT:Analyze current committee structures for redundancy and overlap
Aligning Goals with VMV & SP – Initiative 4: Communication Enhancement
VMV Alignment Member Goal/Input Board Goals/Strategic Plan Key Priorities
Committee Goal
Mission: United statewide to protect the public trust
VMV Session & Striving for Excellence Report –develop comprehensive communications plan for Board approval
Design, implement, measure a comprehensive strategy uniquely created to positively impact:1) Key influencers and public officials;2) General public/voters
COMMUNICATIONS COMMITTEE:Develop comprehensive communications plan inclusive of strategies and measurements to impact key influences, public officials and the public
Value: Communicate with one voice
VMV Session & Striving for Excellence Report – survey communications medium and frequency preferences of members
Supporting Clerks and Clerk’s offices: key messages, templates, general purpose materials; monthly hot topics: newspapers, social media, speeches
COMMUNICATIONSCOMMITTEE:Survey Clerks to see what mediums they use to communicate and createcampaigns with tools that support those mediums
FCCC Bylaws: Current and Proposed
• Original Bylaws
• Charter
• Next StepsScheduled committee meetings: December 17, 2018, at 2:00 p.m. January 11, 2019, at 2:00 p.m. March 20, 2019, at 10:00 a.m. May 31, 2019, at 10:00 a.m.
JD Peacock IIFCCC Bylaws Committee secure webpage
FCCC
• Charters
• Position Descriptions
• Agreements
• Declarations
Chris Hart IV
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