f or medical documents
Post on 22-Feb-2016
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for Medical Documents
an easy, fast, and cost effective way to scan medical documents
for Medical Documents
About NSi
• Offices and support on 3 continents• 225k MFDs and 32k servers deployed• Supporting over 850+ different MFD models
for Medical Documents
Healthcare Focus
Ambulatory(Small Practice)
Acute(Hospitals)
for Medical Documents
Office Profile
• Small Office (1 to 10) physicians
• Views EHR as overcomplicated
• Interested in scanning documents
Technical Profile
• 1- 5 MFDs
• No dedicated IT Staff
• Basic need to scan into a Windows folder
• Must be as seamless as paper filing today
Ambulatory: Physician Practice
for Medical Documents
Converting a Paper Structure to Electronic
Paper Folders Electronic Folders
for Medical Documents
Technical Profile
• Small Office (1- 5 MFDs)
• No dedicated IT Staff
• Basic need to scan into a Windows folder
• Must be as seamless as paper filing today
Benefits of using Windows Explorer
Windows Explorer
• Out of the Box & Simple
• Supports Searching and Security/Access Control
• Does not require IT staff
• Can upgrade to future EHR
for Medical Documents
Goal:
Last Name: SmithFirst Name: JohnPatient ID: 1234Document Type: Consent Form
File format: PDF
Results:
\Chart\Smith_John_1234\abc12345.pdf
\Chart\1234_Smith_John\consentForm.pdf
\Chart\1234_JohnSmith\consentForm.tiff
\Documents\2009\Smith John 1234\consent.pdf
Limitations of Windows Explorer
for Medical Documents
File Charts
\\Charts\ \\Charts\1234_Smith_John\ConsentForm_1.pdf
AutoStore Solution for Windows Explorer
John
1234
Smith
for Medical Documents
Demo
for Medical Documents
Medical Document Scanning in
less than 10 Seconds
for Medical Documents
AutoStore Solution
• Out of the box solution (deploy in minutes)
• Easy method of replacing paper charts to electronic
• Leverages MS Windows Explorer
• Scan patients directly from the Ricoh MFD
• Also works with electronic documents
• Custom integration options (Epic, Greenway, Cerner, AllScripts MyWay, etc)
for Medical Documents
for Medical Documents
Phase 1 Simple Scan to
Folder
Phase 2Address Back-
File Needs
Phase 3Integration with EHR
3 Phase Approach
for Medical Documents
Phase 1Keep it Simple
Simple Scan to Folder
Address Back-File Needs
Integration with EHR
for Medical Documents
Phase 2Address Back-File With Barcode Scanning
Simple Scan To Folder
Address Back-File Needs
Integration with EHR
Barcode routes to the correct folder
28540 - Joyner
Patient ID: 28540Last Name: JoynerFirst Name: MildredMiddle Initial: MDOB: 19650403
Consent Form History and Physical Insurance Card Nurse Note Patient Disclosure Progress Note Release Form
Checkmark Selection of
Document Type
Patient Information
for Medical Documents
Phase 2Address Back-File With Barcode Scanning
35612 - Smith
28540 - Joyner
Patient ID: 28540Last Name: JoynerFirst Name: MildredMiddle Initial: MDOB: 19650403
for Medical Documents
Simple Scan To Folder
Address Back-File Needs
Integration with EHR
Phase 3 – FutureEHR/ECM Integration
for Medical Documents
Email, FAX,File Servers
EMR/EHR Systems
LaserficheDocumentumIBMOpenTextPrism
SharePointFortisGoogle AppsLotus Notes
Multifunction Devices (MFPs)
Desktop applications
DocumentScanners
Simple Scan To Folder
Address Back-File Needs
Integration with EHR
Phase 3 – FutureEHR/ECM Integration
for Medical Documents
Enable MFD Scanning today into a Windows File Folder Structure.
Address other needs such as back-file scanning or other scan projects, i.e.: HR/Accounting/Marketing/Finance
Upload into future EHR or Content Management systems, and continue scanning like you were in Phase 1.
Phase 1Simple Scan to
Folder
Phase 2Address Back-
File Needs
Phase 3Integration with
EHR
for Medical Documents
• Solution is built on AutoStore and can be easily configured to meet customer needs
• Can be ported to support a wide range of business needs, not just Medical Document scanning
• Allows upgrade options to other ECM/EHR systems (i.e. AllScripts, McKesson, Epic, Prism, Fortis, etc)
Value Proposition for Additional Services
for Medical Documents
for Medical Documents
an easy, fast, and cost effective way to scan medical documents
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