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Introduction to
PowerPoint
This is an overview to introduce you to some PowerPoint basics.
It will take 5-10 minutes.
Navigate using the buttons to the left.
Wherever you see this buttonthere is a link to PowerPoint Help that will give you detailed instructions for the feature being discussed.
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Introduction to
PowerPoint
Table of Contents
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Get to know PowerPoint
Create your first presentation
Customize your first presentation
Present your first presentation
Where to get more help and tips5
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Get to Know PowerPoint Page 1 of 9
Get to know PowerPoint
PowerPoint Basics
Each “page” in a presentation is called a slide.
You can have as many slides in your presentation as you need.
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Get to know PowerPoint
What can you create?
On screen presentationsWeb pages for web use Color and B&W overheads Color and B&W paper
printouts35 mm slidesAudience handoutsSpeaker notes
Get to Know PowerPoint Page 2 of 9
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Get to know PowerPoint
Views
Views are ways of looking at and working on your presentation.
There are different views to work in…– Normal View– Slide Sorter View– Slide Show View
Move between views by clicking on the View buttons in the lower left part of the PowerPoint window.
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Get to know PowerPoint
Views: Normal View. . . 3 views
in 1 The text outline of your
presentation is in the left pane. – Click here to learn more
about the Outline Pane. The current slide with all
your graphics and objects is in the right pane. – Click here to learn more
about the Slide Pane.
Notes appear in the small pane below the Slide Pane.
OutlinePane
SlidePane
NotesPaneGet to Know PowerPoint
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Get to know PowerPoint
Views: Slide Sorter View
Click the Slide Sorter View button to move to the Slide Sorter View.
This view shows small thumbnail pictures of all the slides in your presentation.
Select one or more slides and rearrange by dragging and dropping to the desired location.
Get to Know PowerPoint Page 7 of 9
Slide Sorter View button
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Get to Know PowerPoint Page 8 of 9
Get to know PowerPoint
Views: Slide Show View
Slide Show View is being used right now to view this presentation
Use Slide Show View to preview and rehearse your presentation and to show your presentation electronically to an audience.
Your presentation will run full screen with all animations and transitions.
Advance to the next slide with a mouse click, or move forward and backward using the cursor keys.
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Get to Know PowerPoint Page 9 of 9
Get to know PowerPoint
Summary
You can create electronic slide shows, web pages, overheads, speaker notes and audience handouts with PowerPoint.
Your presentation is made up of multiple slides all in a single file.
Views provide different ways to view and work on your presentation.
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Create your first
presentation
Contents
Click here if you you’re not sure what to say or how to organize your first presentation. Learn how to start using the AutoContent Wizard.
Click here if you know what you want to say. Learn how to start your presentation from scratch.
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Create Your First PresentationPage 2 of 9
Create your first presentation
AutoContent Wizard
Select AutoContent Wizard when you run PowerPoint for the first time
The AutoContent Wizard creates a presentation with a title slide and several additional topic slides.
It provides suggested content and organization for your presentation.
Select the AutoContent Wizard
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Create Your First PresentationPage 3 of 9
Market Summary
Market Past, Present & Future
Review changes in market share, leadership, players, market shifts, costs, pricing, competition
Product Definition
Describe product/service being marketed
Click to add notes
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•Market Past, Present & Future
• Review changes in market share, leadership, players, market shifts, costs, pricing, competition
Market Summary
Create your first presentation
AutoContent Wizard
Follow the step-by-step instructions in the Wizard.
When you finish, the AutoContent Wizard creates a presentation with a title slide and several additional topic slides.
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Create your first presentation
AutoContent Wizard
Select the suggested text and replace it with your own words.
Use the scroll bar to advance to the next slide.
Click to add notes
Market SummaryMarket Past, Present & Future
Review changes in market share, leadership, players, market shifts, costs, pricing, competition
Product DefinitionDescribe product/service being marketed
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•Market Past, Present & Future
• Review changes in market share, leadership, players, market shifts, costs, pricing, competition
Market Summary
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Create your first presentation
AutoContent summary
Use the AutoContent Wizard to create a new presentation if you don’t know how to get started.
Replace the suggested text with your own words.
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Create your first presentation
Start from scratch
Choose Design Template from the PowerPoint startup dialog to pick the look for your presentation.
Click on different designs to preview them in the preview window until you find the one you would like.
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Select Design Template
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Create your first presentation
Start from scratch
Next, pick a layout. PowerPoint’s AutoLayouts take care of alignment and placement of text and objects on the slide
Choose an AutoLayout that best matches the information you want to put on the new slide.
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PowerPoint’sAutoLayouts
Scroll to see more AutoLayouts
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Create Your First PresentationPage 8 of 9
Click to add title
• Click to add text
TitlePlaceholder
Bulleted Text Placeholder
View Insert Format
New Slide… Ctrl+M
Insert NewSlide
Create your first presentation
Start from scratch
Follow the on-screen instructions to click and type your text into the placeholders on the slides– Bullets appear automatically– Tab to indent (we call it
demote)
Select New Slide from the Insert Menu.
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Create your first presentation
Start from scratch summary
Pick a look for your presentationPick an AutoLayout that matches the information
you want to put on the new slide.Type your title and text into the placeholders on the
slidesAdd additional slides
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Customize your first
presentation
Contents
Here’s what is discussed in this section: Choose a new look Add drawings and diagrams Add charts Add clip art Add your logo or make changes to
every slide Add pictures, tables, organization
charts, WordArt drawing objects, and multimediaCustomize Your Presentation
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Customize your first
presentation Choose a new look
Design Templates are professionally designed looks that you can apply to your presentation at any time.
Each Design Template contains the master slides which control elements like background design, colors, fonts, bullet styles and font size.
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Select Apply Design Template from the Format Menu to preview and select a new design for your entire presentation. The content of your presentation does not change.
The same presentation with 4 different Design Templates applied
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Customize your first
presentation Choose a new look
A color scheme is a set of 8 coordinated colors for titles, text and graphics. – Each design template has several color schemes to choose from.– Select a new color scheme for some or all of the slides in your
presentation.
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The same design template with different color schemes applied.
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Customize your first
presentation
Add a drawing or diagramUse PowerPoint AutoShapes to create diagrams
and drawings.Click on the shape and type. Text is automatically
attached to the shape.
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Just click and type
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Customize your first
presentation
Add a chart Insert a new slide and
select a layout with a chart. Double click the chart
placeholder to create your chart.
Replace the sample data with your data.
Click outside the chart on your slide to return to PowerPoint.
Double click on your chart to edit it again.
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Customize your first
presentation
Add clip artClick the Insert Clip Art button to access the clip art
collection.Select from hundreds of images.You can move and resize the clip art on your slide.There are hundreds of clip art pictures on the
Microsoft Office CD and on the Web.
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Customize your first
presentation
Add your logo or change every
slideUse the Slide Master when you want to add or change something on every slide.
Master slides hold the formatting information for the title, text, bullets, and background items which appear on every slide of your presentation.
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Customize Your PresentationPage 8 of 10
Click to edit Master title style
Click to edit Master text styles Second level
Third level Fourth level
Fifth level
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Customize your first
presentation
Add your logo or change every
slideOn the View menu, choose Master, and then click Slide Master. Insert your company logo on the Slide Master where you would like it to appear.– Return to your slides when you are finished working on
the master.Add your logo to the master...
And the logo appears on each slide
And the logo appears on each slide
And the logo appears on each slide
…and the logo appears on each slide
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Add a lot of other objects to your slides– Pictures– Organization charts – Tables – WordArt drawing objects– Multimedia
• Movies and sounds• Narration
Customize Your PresentationPage 9 of 10
Customize your first
presentation
Add other graphics
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Customize your first
presentation
SummaryChoose a new look for your presentationAdd drawings and diagrams, charts and clip art to
your slides.Add your logo or make changes to every slide.Add pictures, organization charts, WordArt drawing
objects, tables and multimedia.
Customize Your PresentationPage 10 of 10
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Present Your PresentationPage 1 of 7
Present your first
presentation
Contents
Here’s what is discussed in this section:
On-screen slide show
Color and black and white overheads
Handouts
Speaker Notes
Publish on the Web
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Present your first presentation
Slide Show
Use the Slide Show View to preview and rehearse your presentation and to show your presentation electronically to an audience.
“Build” your bullet points one by one using animation.
Animate diagrams and charts.Add transition effects between slides.Play sounds and movies.
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Present your first presentation
Overheads and paper slides
Print in color, grayscale, or pure black and whiteBlack and white preview.
– Preview what your black and white overheads and paper copies will look like using the Grayscale Preview.
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Color Grayscale
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Present your first presentation
Handouts
Print handouts for your meeting attendees.You can choose how many slides you would like to
print per page.
Present Your PresentationPage 4 of 7
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Present your first presentation
Notes
Print your notes to refer to while you speak or to provide additional detail about the slide content.
Preview how your notes pages will print from the View menu.
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Image of slide
Notes
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Present your first presentation
Publish on the Web
Save your presentation as HTML Web pages and publish on the Web for others who missed your presentation.
Your colleagues can view the Web presentation using their Web browser.
Open the HTML files in PowerPoint to update or change whenever you need to.
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Present Your PresentationPage 7 of 7
Present your first presentation
Summary
Use the Slide Show View to preview and rehearse your presentation and to show your presentation electronically to an audience.
Print overheads in color or black and whiteCreate and print handouts for your audienceUse speaker notes to refer to while you speakPublish your presentation on the Web
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Where to get more
information
Use the Office Assistant to get Help.
The Office Assistant provides guidelines for great presentations and professional presenting, including advice from Dale Carnegie Training®.
The Microsoft Office Update web site has up-to-date information and free downloadable extras. On the Help menu, click Office on the Web.Extras
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Tutorial Extras
Open this presentation in PowerPoint and poke around to see what we did to create it.
Look at the Notes pages for details on how we created this presentation.
ExtrasPage 2 of 2
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