[exercise name] functional exercise controller & evaluator briefing [location] [date] [logo...

[Exercise Name] Functional Exercise

Controller & Evaluator Briefing[Location]

[Date]

[Logo Here]

Welcome & Introductions

3

Meeting Agenda

• Exercise Overview • Exercise Location and Area• Exercise Schedule• Exercise Scenario• Exercise Simulation• Controller and Evaluator Overview• Exercise Implementation • Exercise “Administrivia”• Conclusion

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Exercise Players

• [List participating agencies/organizations]

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Exercise Design Objectives

Communications• Assess the ability of EDS staff to establish and maintain

internal/external communications with various support agencies such as the local EOC, local BOH, etc. during a biological terrorism incident in accordance with the communities EDS Plan.

• Evaluate the ability of EDS staff to use common response language (i.e. plain English) when implementing communication plans during a biological terrorism incident, in accordance with Incident Command System/NIMS recommendations.

Onsite Incident Management• Assess the ability of the EDS Manager/Incident Commander to

implement the Incident Command System, during a biological terrorism incident, in accordance with Incident Command System principles and the EDS plan.

• Test the ability of EDS staff to create and disseminate an Incident Action Plan during a biological terrorism incident, in accordance with Incident Command System protocols.

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Exercise Play

• Exercise Play will be on [Date], from [Time] to [Time]

• Exercise Play will take place at [Exercise Site] and [other location(s)]

• Play will be restricted to the delineated areas surrounding the [Exercise Site] and [other location(s)]

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Exercise Safety

• Safety is everyone’s concern• Safety concerns override exercise execution• Be aware that operating in this environment is

inherently dangerous [optional for FE]• Controllers and Evaluators must immediately

inform the Safety Controller or Senior Controller of safety concerns

• Actual emergencies will be identified by the saying: “Real-World Emergency”

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Weapons Policy

[Include this only if it is applicable to your jurisdiction.]• Provide a safe and secure environment at exercises for

participants, observers/VIPs, control/evaluation staff, volunteers, and the general public.

• Exercise planners and controllers shall plan for weapons control measures.

• For the purpose of this policy, weapons include all firearms, knives, explosive devices, less than lethal weapons/tools/devices, and any other object capable of causing bodily harm.

• Qualified personnel (law enforcement, security, military, etc.) with authority to carry weapons who are participating in the exercise are NOT allowed to carry a loaded weapon within the exercise play area. They may carry their weapon only after it has been properly cleared, rendered safe, and marked or identified in an obvious manner.

• A clearly marked “off limits” area manned by armed personnel will be used to secure weapons in a container, vehicle, or other security area.

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Weapons Policy

[Include this only if it is applicable to your jurisdiction.]• Qualified personnel with authority to carry weapons who are providing

“real world” perimeter security for the exercise may continue to carry loaded weapons as part of their normal scope of duty.

• All other personnel with no authority to carry weapons may not bring, introduce, or have in their possession any weapon of any type in any area associated with the exercise.

• Simulated explosive devices, such as ‘flash bangs’, pyrotechnics, flares, smoke grenades, etc. will be handled and/or detonated only by qualified exercise staff or bomb technicians.

• Aggressive behavior will not be tolerated during exercise conduct, except in self-defense. Examples of aggressive behavior include but are not limited to: excessive speeding; uncontrolled animals (i.e., K-9s, horses, etc.); use of defense products (i.e., mace, pepper spray, stun guns, tasers, batons, etc.); and forceful use of operational response equipment or tools (i.e., pike poles, hose lines used at full stream on victims, etc.).

• Exceptions to this policy specifying special mitigating circumstances shall be directed, in writing, to the Lead Exercise Planner 30 days prior to the exercise.

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Exercise Documentation

• Exercise Plan (EXPLAN)• Controller/Evaluator Handbook (C/E

Handbook)– Guidelines– Exercise Evaluation Guides (EEG)

• Master Scenario Events List (MSEL)– Timeline– Messages

• Activity Log• Participant Feedback Summary Form

Exercise Location & Area

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Exercise Location & Area

[Insert exercise site map]

Exercise Schedule

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Exercise Schedule

Time Personnel Activity

[Month Day, Year]

1300-1500 Controllers, Evaluators, Exercise Planning Team

Controller and Evaluator Briefing and Training

[Month Day, Year]

0800 Select Controllers and Exercise Staff Setup of exercise site

0830 Controllers and Evaluators Check In

0900 Participants (Players, Observers, Actors) Arrive and register

0915 Controllers and Evaluators Communications Check

0930 Participants Receive participant briefings

0945 All Report to STARTEX location

1000 All Exercise Play Start (STARTEX)

1400 All Exercise Play End (ENDEX)

Immediately following ENDEX

Participants, Controllers, Evaluators Hotwash

[Month Day, Year]

0900 Controllers, Evaluators, Exercise Planning Team

Controller and Evaluator Debriefing

Exercise Scenario

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Exercise Scenario

• Date:

• Time:

• Setting:

• Incident:

• Weather: [if applicable]

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Scenario Elements

• A white powder incident in [Your Town/City] is confirmed by the William A. Hinton State Laboratory Institute as Anthrax. Mass prophylaxis is needed to treat those exposed within 48 hours.

• [Your Town/City] has deployed resources and decided to open an Emergency Dispensing Site (EDS) at [Name of an EDS] at [EDS address]. The order has just been sent out to activate the appropriate personnel in order to staff the EDS.

• [Your City/Region] volunteers (Medical Reserve Corps, CERT, etc.) and other response staffs have arrived on scene and are ready to set up the EDS.

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Agent

• [Insert agent information]

Exercise Simulation

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Simulation Cell (Simcell)

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Master Scenario Events List (MSEL)

[Insert MSEL here]

Controller & Evaluator Overview

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Control & Evaluator Concept

• Exercise execution is the responsibility of the Exercise Director and the Senior Controller

• Controllers/Evaluators organized by player location/function

• Experienced controllers in key positions• Observers/Media remain in designated area• Coordinate activities with the Lead Exercise Planner,

Senior Controller, and other controllers in your area• Notify the Lead Exercise Planner and/or Senior

Controller of ANY problems related to safety or scenario play

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Controller & Evaluator Assignments

Emergency Dispensing Site • 2 Controllers• 2 Evaluators

Emergency Operations Center• 2 Controllers• 2 Evaluators

Simulation Cell• 2 Controllers• 11 Simulators

[A simulator may take on the role of more than one agency or individual, therefore this number (11) may vary.]

Exercise Control

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Controller Functions

• Inject• Enforce• Report• Attend responder “Hot wash” • Attend final Controller/Evaluator Debrief at

[Time]• Complete and turn in exercise documentation

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Controller Responsibilities

Senior Controller• Monitors exercise progress and makes decisions

regarding any deviations or changes• Coordinates any required modificationsIndividual Controller • Introduces, maintains, and coordinates exercise

events in accordance with the MSEL• Observes and reports exercise artificialities that

interfere with realism• Serve as the site safety officer

Additional information is listed in the C/E Handbook

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Controller Guidelines

DO…Deliver injects promptly as directed by the

Senior ControllerNotify the Senior Controller of events or need

for changes

DO NOT…× Hold personal conversations with Players× Provide extra or advance information to Players× Prompt Players (unless directed by the Senior

Controller/Lead Exercise Planner)

Exercise Evaluation

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Evaluator Functions

• Observe • Record key events and times as they occur• Report/Elaborate• Collect information

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Evaluator Responsibilities

• Evaluate each assigned organization/player area• Understand the exercise concept and scenario• Know the procedures for the element being

evaluated• Inform the Senior Controller of problems related to

exercise design• Observe, record, and report participant actions• Ensure collection of all evaluation data, EEGs, and

materials after the exercise

Additional information is listedin the C/E Handbook

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Exercise Evaluation Guides (EEG)

[Insert EEG(s) here]

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Evaluator Guidelines

DO…Observe and record player activitiesDocument strengths/problem areasWrite Eligibly

DO NOT…× Leave your post at key times× Prompt players× Get in the way× Answer questions for players

Exercise Implementation

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Exercise Assumptions

• Conducted in a no-fault learning environment wherein systems and processes, not individuals, will be evaluated.

• Exercise simulation will be realistic and plausible, containing sufficient detail from which to respond.

• Exercise players will react to the information and situations as they are presented, in the same manner as if this had been a real event.

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Exercise Artificialities

Artificialities and constraints, such as the Assembly Area, may detract from realism. Some other artificialities include the following:

– Surrogates may be playing in place of some key decision makers

– Some organizations and individuals will be simulated– The exercise will be played in real time. However,

there may be some time jumps or acceleration to meet certain objectives

Communications

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Communications

• All communication should begin and end with “This is an exercise”

• No communication with outside agencies other than the SimCell, EOC, EDS

• Concept of “Earned Information”

Emergency Dispensing Site

Emergency Operations

Center Simulation CellCommunication

Com

mun

icat

ion C

omm

unication

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Exercise Communication

Controller/Evaluator Radio Network

A designated channel to:• Report emergencies or safety issues• Report major timeline events• Acknowledge communication checks for

timeline status

Please keep non-essential radio traffic to a minimum

Exercise Administrivia

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Exercise Badges

CONTROLLERCONTROLLER EVALUATOREVALUATOR

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Exercise Badges

OBSERVEROBSERVER MEDIAMEDIA

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Exercise Badges

SIMULATORSIMULATOR

SUPPORT STAFFSUPPORT STAFFPLAYERPLAYER

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Exercise Hats

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Exercise Administrivia

• Restrooms will be available• Drinkable water will be located throughout the

exercise site• You may keep your hats• After the Hotwash, please return:

• Your badges and vests• All exercise documentation (EEGs/activity logs)• Any communications equipment you may have

received for exercise play

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Final Exercise Reminders

• Know your role and the scenario• Do not prompt or get in the way of players• Contact the Exercise Director and/or Senior

Controller with any problems or questions• Safety Comes First – use the phrase

“Real-World Emergency” in any actual emergency

Questions or Comments

Thank you for participating!

[Department name]

[Phone #]

[Email address]

[Logo Here]