exchange simple migration gets a makeover ben appleby senior program manager microsoft corporation...

Exchange Simple Migration Gets a Makeover Ben ApplebySenior Program ManagerMicrosoft Corporation

EXL 302

Session Objectives and Takeaways

Session Objective(s): Overview of the migration space and the available toolsExplain and demonstrate Exchange Migration tools in Office 365

Cutover Exchange Migration (CEM)Staged Exchange Migration (SEM)

Look at the enhancements in Migration Solutions

Key TakeawaysOffice 365 provides out of the box online migrations tool that are simple to use

Read case studies and documentation

1. Plan 2. Prepare

Add and Verify SMTP domains

DNS Administration

Deployment PlanStages

Configure On Premise

3. Migrate 4. Decommission

DEPLOYMENT PLAN

Migration solution is part of

the plan

Deployment PlanFactors

Source Server

ExchangeIMAPLotus NotesGoogle

Size

LargeMediumSmall

Identity Management

On-PremiseSingle Sign-OnOn-Cloud

Hybrid

HybridNo Hybrid

Provisioning

DirSyncBulk Provisioning

IMAP migration

Exchange

migration

Staged

migration

Hybrid

Exchange 5.5 X

Exchange 2000 X

Exchange 2003 X X X X

Exchange 2007 X X X X

Exchange 2010 X X X

Notes/Domino X

GroupWise X

Other X

* Additional options available with tools from migration partners

Deployment PlanChoices to fit your organization

Mig

rati

on

Hybri

d

IMAP migrationSupports wide range of e-mail platformsE-mail only (no calendar, contacts, or tasks)

Cutover Exchange migration (C-EM)Good for fast, cutover migrationsNo server required on-premises

Staged Exchange migration (S-EM)No server required on-premisesIdentity federation with on-premises directory

Hybrid deployment (MRS)Manage users on-premises and onlineEnables cross-premises calendaring, smooth migration, and easy off-boarding

Cutover Exchange Migration based mailbox move

Staged Exchange Migration based mailbox move

Hybrid based mailbox move

How to pick an Exchange migration solution?

1 150 5,000 25,000

Organizational Size in Users

C-EM

S-EM

Hybrid

Mig

ratio

n S

olu

tion

s

<1 Week 2 Weeks 3 Weeks Several Months

Hybrid

None Mailflow/GalSync Free/Busy, Archive in Cloud

Time For Migration including Planning

CUTOVER EXCHANGE MIGRATION (CEM)

IT Pro Experience

Cutover Exchange Migration

CapabilityNo on-premise deployment requiredMigration from Exchange Server 2003 and greaterOn-premise or hosted systemsIntegrated Provisioning High fidelity migrations - Mail, calendar, tasks and many more

RequirementOrganization should be less than 1000 in sizeOutlook Anywhere serviceIdentity management in the cloud

ObjectiveA simple Exchange migration solution for small and medium businesses to move to Office 365

Deployment PlanPlan

Read case studies and documentation

1. Plan 2. Prepare

Add and Verify SMTP domains

DNS Administration

Configure On Premise

3. Migrate 4. Decommission

Plan

Read a few case studiesRead Documentation on help.outlook.comDecide when you want to kick-off the migrationsCreate the deployment plan

Internet

Deployment PlanPrepare

Read case studies and documentation

1. Plan 2. Prepare

Add and Verify SMTP domains

DNS Administration

Configure On Premise

3. Migrate 4. Decommission

Prepare

On premisesPublic third party CA Issued certificateEnable Outlook AnywhereCreate Migration Admin Mailbox (i.e. migAdmin)Permissions

For Hosted Scenarios, give full access to migAdmin on all the mailboxes to be migratedUse domain administrator credentials for migration

Validate using TestExchangeConnectivity.com

In CloudVerify domain ownership

Internet

Deployment PlanMigrate

Read case studies and documentation

1. Plan 2. Prepare

Add and Verify SMTP domains

DNS Administration

Configure On Premise

3. Migrate 4. Decommission

Migration Flow

Provision Initial Sync Switch To Office365

New Migration License UsersIncremental

Sync

Every 24 hrs

Migration FlowNew Batch Exchange

Online

MX Record:On Premise

Internet

Migration FlowProvision

Crea

te u

sers

,

grou

ps, c

onta

cts

Exchange Online

MX Record:On Premise

Internet

Migration FlowInitial Sync

Initi

al S

ync

Exchange Online

MX Record:On Premise

Internet

Migration FlowGet-MigrationBatch

Initi

al S

ync

Exchange Online

MX Record:On Premise

Internet

Migration FlowGet-MigrationBatch

Migration FlowAdmin Migration Reports

Migration FlowMigration Initial Sync Completion

Migration FlowIncremental Sync

Incr

emen

tal

Sync

Exchange Online

MX Record:On Premise

Internet

Incremental sync happens every 24 hrs

Incremental sync is throttled

Migration FlowSwitch to Cloud Exchange

Online

MX Record:Cloud

Internet

Update MX Record with the below information

Migration FlowUsers to Office 365 Exchange

Online

MX Record:Cloud

Internet

Deployment PlanDecommission

Read case studies and documentation

1. Plan 2. Prepare

Add and Verify SMTP domains

DNS Administration

Configure On Premise

3. Migrate 4. Decommission

C:\Users\rampo> Remove-MigrationBatch –Name Test1

Migration FlowRemove-MigrationBatch Exchange

Online

MX Record:Cloud

Internet

No more incremental sync

Cutover Migration and Single Sign-on

http://community.office365.com/en-us/b/office_365_technical_blog/archive/2011/11/09/cutover-exchange-migration-and-single-sign-on.aspx

STAGED EXCHANGE MIGRATION (SEM)

IT Pro Experience

Staged Exchange Migration

RequireDirectory sync

ObjectiveA simple Exchange migration solution for medium and large size organizations

CapabilityMigration from Exchange Server 2003 and Exchange 2007 only.Migrate in batches High fidelity migrations - Mail, calendar, tasks and many more

Deployment PlanMigrate

Read case studies and documentation

1. Plan 2. Prepare

Add and Verify SMTP domains

DNS Administration

Configure On Premise

3. Migrate 4. Decommission

Migration Flow

New BatchSwitch To Office365

Initial SyncLicense

Migration Flow New Batch Exchange

Online

MX Record:On Premise

Internet

Migration FlowSwitch Users in Batch to Cloud Exchange

Online

MX Record:On Premise

Internet

Initi

al Syn

c

NOTE: Customers are migrated to the cloud once you start the migration batch

Migrate users in batches as many times as needed

Mail flow is redirected to Office 365. No mail is received on-premises

Migration FlowAdmin Migration Reports

Migration FlowConvert Mailbox To MEU Exchange

OnlineInternet

NOTE: Customers are migrated to the cloud once you start the migration batch

Use SEM batch file as input

ExportO365UserInfo

Exchange2007MBToMEU

Use the cloud.csv as input

MX Record:On Premise

Migration FlowExchange 2003 SwitchoverOptimization

Exchange Online

MX Record:On Premise

Internet

Initi

al Syn

c

NOTE: Customers are migrated to the cloud once you start the migration batch

Autodiscover Record:Cloud

Deployment PlanDecommission

Read case studies and documentation

1. Plan 2. Prepare

Add and Verify SMTP domains

DNS Administration

Configure On Premise

3. Migrate 4. Decommission

EXCHANGE MIGRATIONMAILBOX COPY ALGORITHM

IT Pro Experience

CONTACTS

CALENDAR

TASKS

NOTES

INBOX

SENT ITEMS

OTHERS

2

CONTACTS

CALENDAR

TASKS

NOTES

INBOX

SENT ITEMS

OTHERS

2

Mailbox CopyInitial Sync

Mirror Folder Structure firstIn each of the folders, we copy latest first

Source Mailbox Target Mailbox

CONTACTS

CALENDAR

TASKS

NOTES

INBOX

SENT ITEMS

OTHERS

2

CONTACTS

CALENDAR

TASKS

NOTES

INBOX

SENT ITEMS

OTHERS

2

Mailbox CopyIncremental Sync

We will Sync the difference in incremental syncWe will add new mail and foldersWe will delete mails and folder

Source Mailbox Target Mailbox

TROUBLESHOOTING TIPSIT Pro Experience

Troubleshooting

Scenarios PerformanceConnectivity Issues

Not Viable CA Cert Unable to set target address

User Content Not MigratedLarge MessagesBad Item

Troubleshooting PerformanceMigration Throughput

Internet

ExchangeOnlineOne knob to control them

all - MaxConcurrentMigrationsLimiting Factors

CPUMemoryDisk IONetwork Latency and Bandwidth

Troubleshooting PerformanceHow to Identify

Variable Observation tool

CPU \Processor(_total)\% Processor Time

Memory \Memory\Available MBytes \Memory\Page Faults/sec

Disk IO PhysicalDisk(*)\Current Disk Queue Length

Network Bandwidth \Network Interface(*)\Bytes Sent/sec\Network Interface(*)\Bytes Total/sec\Network Interface(*)\Current Bandwidth

Latency Outlook Connection Status

Troubleshooting PerformanceFix – Increase Concurrency

Internet

ExchangeOnlineIncrease the concurrency

to an acceptable levelConcurrency Max has been increased from 10 to 50

Troubleshooting PerformanceFix – Load Balance

Internet

ExchangeOnlineEnsure that batch contains

mailboxes from multiple source servers

Troubleshooting Connectivity

Troubleshooting Connectivity

Enter migration Admin credentials

Troubleshooting Connectivity

Troubleshooting Connectivity

Wrong External Hostname. Should have been semmigration.info

Troubleshooting Connectivity

Troubleshooting Connectivity

Ensure SAN name contains domain name, autodiscover name , internal domain name

Troubleshooting Connectivity

Troubleshooting ConnectivityUnable to Set TargetAddress

Are you migrating from Exchange 2010 or Exchange 2010 Sp1 with SSEM ? This is not supported

INBOX INBOX

Troubleshooting: User Content Not MigratedLarge Messages

Skipped Item Count +=1

Source Mailbox Target Mailbox

Max Email Message size is 25 MB

Troubleshooting: User Content Not MigratedBad Messages

INBOX INBOX

Source Mailbox Target Mailbox

Skipped Item Count +=1

Troubleshooting: User Content Not MigratedHow locate them

Troubleshooting: User Content Not MigratedHow locate them

Staged And Auto Discover

Unable to Auto discover user post migrating to cloud

Convert Mailbox ->MEU

Troubleshooting Internal ErrorsUse –Diagnostic Flag

Please provide this information to support

STEPS TO TAKE POST MIGRATION

End User Experience

End-User Experience – Outlook after Migration

End-User Experience – First logon

End-User Experience – Create new Profile

and Resync OST

Configuration Steps- Outlook RulesSometimes end users might need to edit the Outlook rules, RSS feeds, Outlook search folders, and quick steps

WHAT ISN’T AND IS MIGRATED?

IT Pro Experience

Not MigratedSecurity Groups

Not MigratedDynamic Distribution Lists (DDL)

Not MigratedDumpster 1.0

Not MigratedSend-As Permissions

Migrated

Office 365 Welcomes You!

In Review: Session Objectives and Takeaways

Session Objective(s): Overview of the migration space and the available toolsExplained and demonstrate Exchange Migration tools in Office 365

Cut-Over Exchange Migration (CEM)Staged Exchange Migration (SEM)

Looked at the enhancements in Migration Solutions

Key TakeawaysOffice 365 provides out of the box online migrations tool that are simple to use

Exchange Sessions this week

EXL303 Configuring Hybrid Exchange the Easy Way – Wednesday 14:45 – Hall 9BEXL301 Archiving in the Cloud with Exchange Online Archiving (EOA) – Thursday 08:30 – Hall 10BEXL306 Best Practices for Virtualizing Microsoft Exchange Server 2010 – Thursday 12:00 – Hall 9BEXL401 Microsoft Exchange Server 2010 High Availability Deep Dive – Thursday 16:30 – Hall 9AEXL201 Understanding Microsoft Forefront Online Protection for Exchange – Friday 08:30 – G106EXL307 Using a load balancer in your Exchange 2010 environment – Friday 13:00 – Hall 9B

Geek Out with Perry Blog: http://blogs.technet.com/b/perryclarke/

Track Resources

Exchange Team Blog: http://blogs.technet.com/b/exchange/

Exchange TechNet Tech Center: http://technet.microsoft.com/exchange

MEC Website and Registration: http://www.mecisback.com/

Resources

Connect. Share. Discuss.

http://europe.msteched.com

Learning

Microsoft Certification & Training Resources

www.microsoft.com/learning

TechNet

Resources for IT Professionals

http://microsoft.com/technet

Resources for Developers

http://microsoft.com/msdn

Evaluations

http://europe.msteched.com/sessions

Submit your evals online

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