exchange litigation readiness with digitiliti

Digitiliti Confidential

Exchange Litigation Readiness

Billy CripeVP Marketing

11.13.2012

Digitiliti Confidential

AGENDA

• Email & Discovery

• Exchange & Readiness

• Digitiliti & Compliance

Digitiliti Confidential

Email & Discovery

Single email: 70Kb

One Attachment: 1MB

The Cost of One Email

For PowerPoint 97-2010

Digitiliti Confidential

Email & Discovery

Single email: 70Kb

One Attachment: 1MB.

Sent to team for Review:

10 people

11.77 MB.

The Cost of One Email

Digitiliti Confidential

Email & Discovery

Single email: 70Kb

One Attachment: 1MB.

Sent to team for Review:

10 people

11.77 MB.

The Cost of One Email

For PowerPoint 97-2010

Save Attachment Locally: 11 MB

Quarterly NFS Backup: 44 MB

Digitiliti Confidential

Email & Discovery

Single email: 70Kb

One Attachment: 1MB.

Sent to team for Review:

10 people

11.77 MB.

The Cost of One Email

For PowerPoint 97-2010

Save Attachment Locally: 11 MB

Quarterly NFSDesktop Backup: 44 MB

1 year weekly email backup: 612 MB

1 year total data footprint: 691 MB

Digitiliti Confidential

Email & Discovery

Single email: 70Kb

One Attachment: 1MB.

Sent to team for Review:

10 people

11.77 MB.

7 Year Retention Plan: 4.8 GB

605 copies of email

55 copies of attachment

The Cost of One Email

For PowerPoint 97-2010

Save Attachment Locally: 11 MB

Quarterly NFSDesktop Backup: 44 MB

1 year weekly email backup: 612 MB

1 year total data footprint: 691 MB

Digitiliti Confidential

Email & Discovery

105 … Average Number of Emails A Day Per User

26,000 … Average Per Year

2,500 … Average Number of Documents Per GB

14,000 … Average Number of Emails Per GB

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Email & DiscoveryIn Real Life

Oracle v Google 2012 Google’s Production & Discovery Costs Charged to

Oraclea

• 3.3 Million Documents

• 1.1 TB

• $4Million+

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Calculating Cost Per GB

$19,000 - $40,000 Per GB

Council Can Review: 200 docs/day 500 emails/day

(2.5 mins/doc 1min/email) 1GB stored Docs: 12 working

days 1GB stored Emails: 28 working

days $24,400 price per GB docs

$250/hr, Sr. Council $13,400 price per GB emails

$50/hr, Jr. Council for filtering

$250/hr, Sr Council review

Email & Discovery

Digitiliti Confidential

Email Litigation Readiness Feels Like This All Too Often

Digitiliti Confidential

AGENDA

• Email & Discovery

• Exchange & Readiness

• Digitiliti & Compliance

Digitiliti Confidential

Exchange & Readiness

• Exchange 2010, 2013• Retention Hold• Litigation Hold• MFA doesn’t DELETE• Mailbox Quotas Grow

• Small Businesses Pay 2x• Policy & Archive options not available with Standard, Small Business, Home & Student or Professional

Digitiliti Confidential

Exchange & Readiness

Exchange 2010, 2013 Warns The User

Digitiliti Confidential

Exchange & Readiness

Exchange 2010, 2013 Warns The User

Digitiliti Confidential

Exchange & Readiness

You Don’t Know What You Need Ahead Of Time

Better To

Collect & Manage Than

Hope & Pray

Digitiliti Confidential

AGENDA

• Email & Discovery

• Exchange & Readiness

• Digitiliti & Compliance

Digitiliti Confidential

Digitiliti & Compliance

Exchange Email Server

Director

Journaling AgentXML

Messaging

• All Exchange Emails Collected on Send or Receive

• Automatic Clean Up,De-duplicated, indexed, enrolled, available

• Easy Management & Proactive Alerting for Admins and Managers

Digitiliti Confidential

Digitiliti & Compliance

• All Unique Emails & Attachments Indexed & Securely Stored

• Frictionless Collection & Simple Self-Service for End Users

• Items Subject to GARP Compliant Retention & Disposition Rules

Director

Vault

XML Messaging + Secure Payload

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Digitiliti & Compliance

• Active Compliance Alerts• Real-Time Search, Share & Restore• Active Management & Reporting Dashboards

Director

IT Director

Compliance Officer

Digitiliti Confidential

• 1 System With Automatic Capture• Emails and Attachments• Unique Identification through De-

Duplication• Full Indexing, Metadata &

Compliance Alerts• Integrated Retention & Disposition • Full Searching of Active & Historical

Email• Secure Sharing & Collaboration

Digitiliti & Compliance

Digitiliti Confidential

FAST!Digitiliti & Compliance

Digitiliti Confidential

FASTER• Collection of Email

• Search for Threads, Groups, Topics

• Discovery by Machine, Person or Location

• Delivery of Material to Council• Review

• Resolution• Readiness

Digitiliti & Compliance

Digitiliti Confidential

Digitiliti & ComplianceTake your email compliance from keeping you under water…

Digitiliti Confidential

Digitiliti & Compliance

…To Letting You Enjoy The View.

Digitiliti Confidential

Next Steps

Schedule a Live Demo

Ronsberg Technology & Digitiliti

Solutions@Ronsbergtech.com

+1 952.562.4131

Info@Digitiliti.com

+1 651.925.3200

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EngageFB: facebook.com/digitiliti | Twitter: @digilibe | Web:

www.digitiliti.com

ContactEmail: social@digitiliti.com | Phone: +1 888.292. 3396

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APPENDIX

Digitiliti Confidential

DigiLIBE File & e-mail Explorer

DigiLIBE enables data consolidation/organization of files/ e-mails to meet data retention policies and faster e-Discovery for Litigation (Real Time e-Discovery)

e-Discovery/Retention

Digitiliti Confidential

DigiLIBE Client captures the original data and all revisions to create a complete revision history for Legal or the Compliance Auditor.

Content Based Search

Show me all doc’s and e-mails on your 4th Qtr 10K report and

who made changes.

Offsite ArchiveInformation

Store

InformationDirector

DigiLIBE Search

Compliance Auditor

e-Discovery/Retention

Digitiliti Confidential

digiLIBE reduces storage volumes by as much as 75% with data compression and global de-duplication

e-Discovery Management