event staff scheduling, monitoring & budgeting

Event Staff Scheduling, Event Staff Scheduling, MonitoringMonitoring

& & BudgetingBudgeting

is a flexible solution to the problems of scheduling, budgeting

and monitoring staff coverage for single or continuous events

is designed for:

• Catering & function organisers

• Exhibition organisers

• Event & conference organisers

• Theme and amusement parks

• Tourist & leisure attractions

e-Log+Se is an additional module to the e-Log+S staff rostering

software.

Please note Please note

that all the featuresthat all the features

of the of the e-Log+Se-Log+S system system

are included in the are included in the

e-Log+See-Log+Se software software

Some of the main features:

• Flexible multi-level structure: enabling you to define the exact needs of your business (e.g.: venue / event type / job function)

• Practical: easy to put staff on the roster

• Event forecast and budget automatically generated

How does

work?

Firstly define a staff structure that matches your organisational needs e.g. Venue, Event Type, Job Function.

Event StructureEvent Structure

Now define within this structure where each member of staff can work.

Event StructureEvent Structure

You are now ready

to set up an event

Enter the “Event Requirements”, i.e. description, date,time and the staff skills / job functions that you would need

Event DetailsEvent Details

You can schedule your event using unlimited combinations ofthe elements within the staff structure you have created.

Event DetailsEvent Details

Then enter the exact number of staff required and when by “drawing” with the mouse on the time grid.

Staff Coverage NumbersStaff Coverage Numbers

You can now allocate staff to the function

Staff SchedulingStaff Scheduling

By clicking on individuals you define their working hours eitherdynamically for the day or by using a known regular shift.

You can also determine the pay rate for the scheduled hours.

Staff SchedulingStaff Scheduling

The software highlights several reminders automatically:

• who is available?

• at what time this person can be employed. If this person is already scheduled, the time allocated to the other function will appear in red

• the pay rate together with the hours already worked this week

Staff SchedulingStaff Scheduling

Automatic comparison of forecasted costs to actual costs per Job Function

Event ReportsEvent Reports

Let's take a closer look at the budget

This report shows the hours scheduled at the various Pay Rates

- and the actual hours of attendance from an electronic staff clocking record.

Scheduled Variance highlights the difference between scheduled hours and actual hours.

Event ReportsEvent Reports

Let's take a closer look at the budget

The Actual Costs are the hours multiplied by the employee hourly pay rate.

The scheduled cost variance is the difference between the actual cost and the scheduled cost, i.e. cost over the scheduled budget.

Event ReportsEvent Reports

Reports are available per Event and Job Function

Likewise the Staff Rota can be printed per Event and per Job Function

Event ReportsEvent Reports

You have just seen You have just seen some of the mainsome of the main

featuresfeaturesofof

For more information on

Call us on:

0845 225 7615

Email us on:

info@easylog.co.uk

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