event attendee tracking and session tracking demo bartizan

Attendance Tracking Services and Session Tracking

Using Bartizan’s Hardware and Software

SESSION TRACKING SERVICES – AT A GLANCE

Bartizan’s systems provide event planners with simple methods to track session attendance and seminar participation or to control access to paid event functions.

Accurately track the activity of your attendees.

Bartizan offers the most innovative, low cost, easy-to-use tracking methods available.

Gather data from a variety of barcoded badge types –1D, PDF-417 and QR barcodes.

WHY TRACK YOUR SESSIONS?

GATHER DATA: Collect names of attendees to confirm their attendance at the session. Show managers can award Continuing Education Unit credits.

EVALUATE: Evaluate the popularity of topics based on attendance.

ANALYTICS: Real time event analytics for you and your exhibitors via our web based software. Export useful graphs and charts – that provide actionable, in-depth information about seminar attendees and booth visitors.

ACTIONABLE REPORTING

A complete report is available to show organizers on a secure server and is only available via a unique log in and password.

On the secure server website, the data is sortable by session.

The show organizer can view each session and which attendees attended each session.

With this information, the show organizer can award applicable CEU credits to the appropriate attendees.

CASE STUDY: COLLEGE ADMISSIONS

April 2013, Marist College held an orientation session for students that had been accepted to Marist for the Fall Semester but had not decided to attend.

The college used our session tracking system to keep track of attendance at their various sessions. They kept records on how many students actually attended a workshop in a particular subject area to determine the popularity of the workshop and if that they needed to do more marketing in that area.

Marist used 20 session tracking units. They were very happy with the process and the actionable data that was collected.

FULL SERVICE AND SELF MANAGED DIY

Bartizan offers both self managed and full service attendance tracking.

Self Managed DIY

Full Service

SELF MANAGED D.I.Y SESSION TRACKING

Because most attendance tracking solutions are a cost burden to show management, Bartizan developed a solution that significantly lowers the cost.

The system is so easy to use that no onsite tech is required, saving money for the event managers.

Even the smallest events may now learn who is attending sessions with complete reporting and session time stamps.

HOW MUCH DOES IT COST?

SELF-SERVICE: We offer an affordable self-service 1-D barcode session tracking package. The pricing is very simple based on the number of concurrent session rooms.

This package includes equipment and software to track attendees as they enter a session. We offer volume discounts to those that conduct multiple sessions in multiple rooms. We include training and support for you and your staff at no additional cost.

FULL-SERVICE: The full service package includes setup and an onsite technician. On site technician rates vary depending on your session schedule.

DYI SESSION TRACKING - COMPONENTS

CREATING THE BARCODE

Utilizing a no-cost simple font, 1-D (Code 39) barcodes can now be created in virtually any software used to print badges by non-IT staff. Simple to install and use, now anyone can create scannable 1-D barcodes for use in session tracking applications.

SCANNING YOUR SESSIONS

Using Bartizan’s Leads2Go© Session Tracking devices, it is easy to track attendance at sessions and events during your show. Simply scan the 1-D barcode and the Leads2Go© does the rest, automatically recording the date and time and name of the session that the registrant attended. The Leads2Go© will arrive fully charged and programmed with the sessions you choose to track, all you need to do is take it out of the box and start scanning.

REVIEWING YOUR DATA

At the conclusion of your show your scanned data will be loaded to Bartizan’s web application, LeadsLightningSM. There, you can log-in and securely review the data from your sessions. Sort attendance lists by session, or even view by individual attendee. You can even download your scans to your favorite application.

SESSION TRACKING - EQUIPMENT

EXPO! Leads2Go

Wireless handheld terminal

Light-weight device

No electricity required

Weighs just 9 ounces

Built in keyboard

SESSION TRACKING - EQUIPMENT

SESSION TRACKING - EQUIPMENT

At the conclusion of your show and when your scanneddata has been uploaded to LeadsLightning you will beable to view reports about your sessions.

Several reports are available, including aggregate attendance numbers, individual session attendance lists, and sessions attended by an individual.

Bartizan Connects • 217 Riverdale Ave. • Yonkers, NY 10705 • Toll Free: (800) 899-2278 • info@bartizan.com • www.bartizan.com

Thank you for attending today’s demo.

Call Lew now! I can be reached right after this webinar for any questions, call me, Lew Hoff directly at: 914-375-7981

Or by email:lew@bartizan.com

The most innovative, low cost, easy-to-use tracking methods available.

Bartizan Offers: Lead retrieval Mobile Apps Event support Management assistance