erp procure to pay workflow

04/13/2023©SOD Technologies Pvt Ltd.Confidential

ERP - Procure to Pay (Workflow)

04/13/2023©SOD Technologies Pvt Ltd.Confidential

SODTECH ERP

Procure to Pay - Workflow

Vendor Mgmt & Selection

Purchase Order

Goods Receipts

Purchase Invoice

Replenish Reports & Requisition Worksheet

Vendor payment

Complete Management

Visibility

Accounts updated

• Accurate forecasting/ lead-time calculation

• Item Substitution & Drop shipment

• Best match vendor selection• Complete purchase history

• Better control through approval process

• Automated data processing – for goods receipt

• Support for multiple currencies• Extra charge invoicing & assigning to

items

• Vendor ageing report

• Updation of all general ledger accounts• Product Group/country wise purchase

details

04/13/2023

RFQ Screen

04/13/2023

Replenish Report

04/13/2023©SOD Technologies Pvt Ltd.Confidential

SODTECH ERP

Procure to Pay - Workflow

Vendor Mgmt & Selection

Purchase Order

Goods Receipts

Purchase Invoice

Replenish Reports & Requisition Worksheet

Vendor payment

Complete Management

Visibility

Accounts updated

• Accurate forecasting/ lead-time calculation

• Item Substitution & Drop shipment

• Best match vendor selection• Complete purchase history

• Better control through approval process

• Automated data processing – for goods receipt

• Support for multiple currencies• Extra charge invoicing & assigning to

items

• Vendor ageing report

• Updation of all general ledger accounts• Product Group/country wise purchase

details

04/13/2023

Open Requisitions

04/13/2023

Business Partner Setup

04/13/2023

Business Partners

04/13/2023

Product Setup

04/13/2023©SOD Technologies Pvt Ltd.Confidential

SODTECH ERP

Procure to Pay - Workflow

Vendor Mgmt & Selection

Purchase Order

Goods Receipts

Purchase Invoice

Replenish Reports & Requisition Worksheet

Vendor payment

Complete Management

Visibility

Accounts updated

• Accurate forecasting/ lead-time calculation

• Item Substitution & Drop shipment

• Best match vendor selection• Complete purchase history

• Better control through approval process

• Automated data processing – for goods receipt

• Support for multiple currencies• Extra charge invoicing & assigning to

items

• Vendor ageing report

• Updation of all general ledger accounts• Product Group/country wise purchase

details

04/13/2023©SOD Technologies Pvt Ltd.Confidential

Procure to Pay - Workflow

SODTECH ERP

Vendor Mgmt & Selection

Purchase Order

Goods Receipts

Purchase Invoice

Replenish Reports & Requisition Worksheet

Vendor payment

Complete Management

Visibility

Accounts updated

• Accurate forecasting/ lead-time calculation

• Item Substitution & Drop shipment

• Best match vendor selection• Complete purchase history

• Support for multiple currencies• Extra charge invoicing & assigning to

items

• Vendor ageing report

• Updation of all general ledger accounts• Product Group/country wise purchase

details

• Automated data processing – for goods receipt

• Better control through approval process

04/13/2023

Material Receipt

04/13/2023©SOD Technologies Pvt Ltd.Confidential

Procure to Pay - Workflow

SODTECH ERP

Vendor Mgmt & Selection

Purchase Order

Goods Receipts

Purchase Invoice

Replenish Reports & Requisition Worksheet

Vendor payment

Complete Management

Visibility

Accounts updated

• Accurate forecasting/ lead-time calculation

• Item Substitution & Drop shipment

• Best match vendor selection• Complete purchase history

• Better control through approval process

• Automated data processing – for goods receipt

• Support for multiple currencies• Extra charge invoicing & assigning to

items

• Vendor ageing report

• Updation of all general ledger accounts• Product Group/country wise purchase

details

04/13/2023

Invoice (Vendor)

04/13/2023©SOD Technologies Pvt Ltd.Confidential

Procure to Pay - Workflow

SODTECH ERP

Vendor Mgmt & Selection

Purchase Order

Goods Receipts

Purchase Invoice

Replenish Reports & Requisition Worksheet

Vendor payment

Complete Management

Visibility

Accounts updated

• Accurate forecasting/ lead-time calculation

• Item Substitution & Drop shipment

• Best match vendor selection• Complete purchase history

• Better control through approval process

• Automated data processing – for goods receipt

• Support for multiple currencies• Extra charge invoicing & assigning to

items

• Vendor ageing report

• Updation of all general ledger accounts• Product Group/country wise purchase

details

04/13/2023©SOD Technologies Pvt Ltd.Confidential

Procure to Pay - Workflow

SODTECH ERP

Vendor Mgmt & Selection

Purchase Order

Goods Receipts

Purchase Invoice

Replenish Reports & Requisition Worksheet

Vendor payment

Complete Management

Visibility

Accounts updated

• Accurate forecasting/ lead-time calculation

• Item Substitution & Drop shipment

• Best match vendor selection• Complete purchase history

• Better control through approval process

• Automated data processing – for goods receipt

• Support for multiple currencies• Extra charge invoicing & assigning to

items

• Vendor ageing report

• Updation of all general ledger accounts• Product Group/country wise purchase

details

04/13/2023©SOD Technologies Pvt Ltd.Confidential

SODTECH ERP

Procure to Pay – Business Benefits

Lowered Enhanced

• Communication gaps

• Silos of information

• Time to take decisions

• Inaccuracy of Material Planning

• Visibility & transparency across the entire value chain

• Collaboration between teams

• Efficiency

• Reporting and metrics

• Inventory Control