ensuring democracy through digital access
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ENSURING DEMOCRACY THROUGH DIGITAL ACCESSSLNC Staff Kick-Off MeetingOctober 26, 2009
Agenda Introductions Description of grant project Institutional roles Timeline Progress report How does this affect you? How do you want to stay informed?
*New Staff Member: Marcellaus Joiner
Introductions
Ensuring Democracy through Digital Access
Grant Project Description
EDTDA: Description Historical view of the development of the
state's government and infrastructure in the 19th and early 20th centuries
Will be made available through the SLNC’s Government Documents Collection & Internet Archive
775,000 pages; roughly 2,300 volumes Primary audience for the collection will be
historians, researchers, and students (both university level and K-12) of North Carolina
SLNC, ECU, UNC-CH’s CDLA, Legislative & Supreme Court Libraries
Institutional Roles
EDTDA: Institutional Roles State Library of NC
Selected content Will host content Metadata creation / updates Website
History Salons African American History in NC Public Health in NC
Brief descriptions of each (not obvious) title Subject terms Coordinating with other government libraries to
locate materials Update WorldCat / Voyager
EDTDA: Institutional Roles ECU
PI Extract metadata & PDFs from Internet Archive Educational component
In 2nd year, will lead workshop for master teachers to develop educational activities that will incorporate materials into classroom learning based on North Carolina Standard Course of Study. Materials will be added to collection website in special educator portal.
Website Coordinate design General oversight Brief descriptions of each (not obvious) title History Salon
Transportation
EDTDA: Institutional Roles UNC-CH’s Carolina Digital Library &
Archives Scanning Most of content coming from their
collections; managing tracking database Website
History Salon American Indian History in NC
Timeline
Deadline - YEAR ONE Activity Responsible Party(ies)August 1, 2009 MEETING ECU & SLNCSeptember 1, 2009 STAFFING ECU, SLNC, UNC-CHSeptember 1, 2009 WEBSITE ECUSEPTEMBER 30, 2009 Quarterly report due ECUOctober 1, 2009 HARVEST: Testing completed. ECU & SLNCOctober 1, 2009 CONTENT: Review, select, prepare, and deliver UNC-CH content for digtization to CDLA; Prepare and deliver
list of UNC-CH holdings that cannot be scanned to SLNC by email.UNC-CH
October 15, 2090 YEAR TWO LOI DUE ECU, SLNC, UNC-CHOctober 15, 2090 WEBSITE: Review designer proposals complete; design selected. ECU, SLNC, UNC-CH
November 1, 2009 DIGITIZATION: Begins UNC-CHDecember 1, 2009 WEBSITE: Design delivered. ECUDecember 1, 2009 MEETING ECU, SLNC, UNC-CHDECEMBER 31, 2009 Quarterly report due; remit funds to SLNC & UNC-CH ECU
January 1, 2010 HARVEST: First harvest is completed ECUJanuary 1, 2010 CONTENT: Review, select, prepare, and deliver SLNC content for digtization to CDLA; Prepare and deliver list
of SLNC holdings that cannot be scanned to ECU by email.SLNC
February 1, 2010 INGEST: First ingest completed SLNCFeburary 15, 2010 YEAR TWO GRANT APPLICATION DUE ECU, SLNC, UNC-CHMarch 1, 2010 WEBSITE: Initial site completed. User testing begins. Site made available to selected Agency Librarians for
review.ECU & UNC-CH
March 1, 2010 METADATA & QUALITY ASSURANCE: First set of records are completed. SLNC
MARCH 31, 2010 Quarterly report due ECUApril 1, 2010 WEBSITE: Usert testing completed, appropriate changes to site made. ECU & UNC-CH
April 1, 2010 HARVEST: Second harvest is completed ECUApril 1, 2010 CONTENT: Review, select, deliver ECU content for digtization to CDLA; Prepare and deliver list of ECU holdings
that cannot be scanned to SLNC/UNC-CH by email. Second delivery of SLNC content by this date, if necessary. Return first set of SLNC content.
ECU & SLNC
April 1, 2010 MEETING: In person meeting at UNC-CH; enables delivery and pick up of SLNC & ECU content. ECU, SLNC, UNC-CH
May 1, 2010 INGEST: Second ingest completed SLNCMay 1, 2010 Remit funds to SLNC, UNC-CH ECUJune 1, 2010 METADATA & QUALITY ASSURANCE: Second set of records are completed SLNC
June 1, 2010 CATALOGING: All WorldCat MARC records from year one are updated to include CONTENTdm URL and IA URL; List of records made available to Depository Libraries
SLNC
June 1, 2010 WEBSITE: Goes Live! ECUJune 15, 2010 CONTENT: Return of ECU content; second set of SLNC content. ECU, SLNC, UNC-CH
JUNE 31, 2010 Final report due ECU
Progress Report
EDTDA: Progress Report Staff hired at all three institutions (hooray) ECU website RFP written; purchased website URL UNC has scanned 10,350 pages / 143 volumes ECU has “extracted” first test batch of data SLNC has provided first batch of “missing” volumes
to UNC; pulled and checked out several more SLNC has reviewed several content-related
issues/requests General website layout, history salons, and URL
agreed to: http://www.ncgovdocs.org SLNC beginning to evaluate estimated vs. actual
page counts
For some of you, this question may have been answered already.
How does this affect you?
EDTDA: How does this effect you? Metadata creation: MJ Cataloging updates (WorldCat / Voyager):
MJ, KK, EN, JD Serials check-out: MJ, KK, SC, ?? Website content creation/review: MJ, ISB
staff?? Subject term creation: MJ, AR, JD, ?? Selection / Content review: JD, MJ
MJ: current issues Blogging: MJ, AR, JD?, others as needed?
EDTDA: Website content History Salon
African American History in NC Public Health History in NC
Title Descriptions Brief, one or two sentence descriptions of serial
titles (there are about 100, although not all will require description) E.g., Adjutant General’s Reports will need explanation;
Biennial Report of the Department of Labor may not Subject Terms
Selection Application
Sample webpage: EDTDA Titles
Title of DocumentOne to two page description of the document and its contents. This may go one for a line or two. Description continues. . . Title changes: Title change one, Title change two, Title change threeSubject terms: Subject term one, Subject term two, Subject term three, Subject term four
Title of DocumentOne to two page description of the document and its contents. This may go one for a line or two. Description continues. . . Title changes: Title change one, Title change two, Title change threeSubject terms: Subject term one, Subject term two, Subject term three, Subject term four
Title of DocumentSubject terms: Subject term one, Subject term two, Subject term three, Subject term four
Sample webpage: EDTDA Subjects
All of the titles in this collection have been tagged with keywords that will help you find more information on particular topics. Please select a topic from the list below to retrieve a list of related titles. Blah Blah Blah.
AirplanesCherokee IndiansCivil WarEmancipationRailroadsTuscarora WarWorld War I
NOTE: To begin with, we will create a list of terms extracted from the catalog records for all of theselected titles. Then, we will need to assess this list and possibly generalize the terms, addingterms that may be necessary / missing. All metadata records will be tagged with some # of terms.
How do you want to stay informed?
EDTDA: Staying informed Monthly email updates Quarterly meetings WIKI page Other (suggestions)?
SLNC EDTDA To-dos
EDTDA: Short-term SLNC to-dos Import metadata into CONTENTdm from
test batch Subject Term analysis Identify writer of “Public Health” history
salon Identify writers of title descriptions (to
work in partnership with Maury and John at ECU)
Begin editing metadata
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