enrollment restrictions and datatel

Ensuring Student Success through Technology

Established criteria restricting/advise which students may/should enroll in a particular course.

Are developed using practices specified in the California educational code

1. Department faculty determine need and validity by following local and state guidelines and/or internal research

2. Proposed restrictions are written into proposed course outline

3. Course as designed is forwarded through curriculum review

4. Curriculum Committee reviews and approves

5. Official Course Outline displays

6. Instruction Office implements

•Prerequisites•Corequisites•Advisories•Limitations on Enrollment

A preliminary requirement that must be met before a certain course can be taken. (Folsom Lake College)

Courses must be completed “satisfactorily” prior to enrollment as defined by Grade of C or higher Passing or P symbol on transcript Assessment test results which

demonstrate competency levels in English, Math, and ESL

Other predetermined equivalencies.

Common Definition: A condition of enrollment consisting of a course that a student is required to take simultaneously in order to enroll in another course. (Ohlone College)

Less Common: A course that should be taken in the same semester as another unless it has previously been satisfactorily completed. (The University of Auckland, New Zealand)

At MJC, there are two types of corequisites:

Must be completed during the same term as the course

May be completed concurrently or prior to enrolling in the course

Some MJC Course outlines are not clear if the intent of the corequisite is to have mandatory concurrent enrollment.

CurricUNET now prompts the author to distinguish between the two options

It may take up to four years for course outlines to be specific

If you spot a problem, please encourage faculty to fix it using CurricUNET.

A condition for enrollment that a student is advised (but not required) to meet before, or in conjunction with, enrollment in a course.

Are a flexible alternative to requisites Can stipulate course completions,

competencies, levels of experience or ability

Appear in publications under the label “Recommended for Success”

Specific parameters (specified on the course outline) limiting who may enroll but which cannot be met through course completion

When enrollment is pre-determined (e.g. Nursing classes that can only enroll eligible students who have been admitted to the Nursing Program)

When specific enrollment criteria have been externally imposed by statute, regulation, or contract.

When the course will require a public performance in which students must demonstrate certain skills and abilities

When the course will require intercollegiate competition for which will the student should possess certain skills and abilities

When the course is designated as honors in rigor. When the limitation will protect the health and safety

of the student and others

Clear unambiguous language on the outline Curriculum approval and corresponding

effective dates Identification of all possible sequences Setup by Instruction Office includes

“Degree Audit” Syntax Composition of Printed Text using a consistent

style Programming of Reports for accurate

information Proofing Testing

Datatel will electronically enforced upon registration:All enforceable PrerequisitesAll enforceable Corequisites

With mandatory concurrent enrollment With concurrent or prior enrollment

1. Write syntax to include all course and non-course means through which a student may satisfy prerequisite

2. Write plain language describing the prerequisite in CREQ “Print Text” for searchable schedule and printed schedule

Enter coreq course Select that it is

required (no optional coreqs at MJC)

If multiple coreq options, indicate YES for OR PROCESSING

Indicate YES for Term Match if concurrent enrollment is mandatory

Advisories are not enforcedPlain language is populated in ACOI

Because of variance, LOEs are not currently enforceable

Electronic enforcement is a goal of VPI

Currently researching use of “Instructor Consent” field

If successful, faculty PIN would be used validate that the LOE as been met

Instruction has1.Inactivated unenforced courses.2.Copied those courses using “course

copy”3.Edited the new copy to include

requisites and printed text.4.Effective date of 01/11/10

Roll active sections (IT)Create new sections to replace those

left behind (Divisions) Redesign XML to pull comments from

appropriate areas.