enhancing sharepoint search: choosing the right solution for your business

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This expert webinar is hosted by co-author of Pro SharePoint 2010 Search, Josh Noble. During this webinar, Josh highlights the key reasons for selecting SharePoint 2010, Ontolica, or FAST for your enterprise search needs. During this webinar he also reviews key differentiators and benefits of each platform to help you plan for a migration or upgrade. Agenda: The Functionality Map Key benefits to upgrading to SP2010 from MOSS 2007 Key benefits to upgrading to Ontolica Key benefits to FAST Search Server for SharePoint

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Enhancing SharePoint Search: Choosing the Right Solution for Your Business

Josh NobleAuthor: Pro SharePoint 2010 Search

jno@surfray.comjoshnoble@SurfRay

A video recording of this webinar session can be found at:http://surfray.com/resources/webcasts/427-enhancing-sharepoint-search-choosing-the-right-solution-for-your-business.html

www.surfray.com

Enhancing SharePoint Search: Choosing the Right Solution for Your Business

Agenda• The Functionality Map • Index Capacities• Solution Overviews

– SharePoint Foundation 2010– Search Server Express 2010– Search Server 2010– SharePoint 2010– Ontolica for SharePoint– FAST Search Server 2010 for SharePoint

• Q&Awww.surfray.com

The Functionality MapRich Search Experience

Customization

Index Capacity

300,000

10 Million

100 Million

1 Billion

w/ SQL Expressw/ full SQL

Benefits• Free with Windows Server 2008!• Document Management, Team Workspaces, Blogs, Wikis• A great development platform with rich APIs• Most search features and crawl schedules are configured

automatically

Drawbacks• Only allows 1 search service application• No custom properties, query suggestions, refiners, MySites,

social search, etc. • Very limited business intelligence dashboards• Missing some BCS features limiting crawls of external content

Look at this if your business:• Is small but you have Windows Server 2008 or later• Wants a cost effective alternative to messy file shares• Wants to collaborate on documents • Wants to create a company blog• Wants to read and write content to external content sources

• Search on external content • Profile pages & People Search• Searches scoped beyond the site-

collection level• External data in workflows• Rich client integration

• Search more than 10 million items• An easily customizable public website• A variety of business intelligence

Not a good solution for business that needs:

Look at this if your business:• Is small but you have Windows Server 2008 or later• Wants a cost effective alternative to messy file shares• Wants to collaborate on documents • Wants to create a company blog• Wants to read and write content to external content sources

• Search on external content • Profile pages & People Search• Searches scoped beyond the site-

collection level• External data in workflows• Rich client integration

• Search more than 10 million items• An easily customizable public website• A variety of business intelligence

Not a good solution for business that needs:

ADD SEARCH SERVER

EXPRESS!

Benefits• Free with Windows Server 2008!• Support for scopes, custom properties, shallow refiners, query

suggestions, and query federation• Easiest way to improve Foundations or WSS 3.0• Read and write content to external LOB systems

Drawbacks• Only allows 1 search service application• No MySites or social search• No multi-tenant hosting• Missing some BCS features

Look at this if your business:• Is small but you have Windows Server 2008 or later• Want to quickly improve SharePoint Foundations or WSS 3.0

search• Read and write content to external content sources

Not a good solution for business that needs:• People search• Search more than 10 million items• Multi-tenant hosting• Taxonomy integration

Benefits• Scalable across multiple server for redundancy,

capacity, and performance• Scales to approximately 100 million items

Drawbacks• Same user side feature limitations as SSX2010• No multi-tenant hosting

Look at this if your business:• Needs a very scalable search deployment to search large farms

and content sources• Is happy with SharePoint Foundations but needs a more robust

search engine

Not a good solution for business that needs:• People search• Search more than 100 million items• Multi-tenant hosting• Taxonomy integration

Benefits• MySites, profile pages, social tagging, and social search• Managed Taxonomy Integration • Scalable across multiple server for redundancy, capacity, and performance• Multi-tenant hosting• Ability to read and write to almost any external content source using the

BCS• Full business intelligence suite

Drawbacks• Features on web parts cannot be audience targeted (entire web parts

can with limitations)• No document Previews• Missing some industry standard user interface features in search

Look at this if your business wants:• A robust content management and collaboration platform• To utilize your people’s skills through social networking• To read and write content to almost any external content source• A great development platform • Great management dashboards and analytics

Not a good solution for business that needs:• Search more than 100 million items• Easy customization with out code• Document Preview• Audience targeted search experiences

Partial Word Search

New Refinement Panel

All Sites Search

People Search

Contact Card

Authored Content

People Related Refiners

Analytics

2010

Benefits• Deep refiners with result counts• Quick Filters and Grouping• First-page and full document preview of search results and document libraries• Hit highlighting on document previews• Configurable Actions on Search Results• Audience targeting for all web parts and search suggestions• Customization without programmingDrawbacks• Relies on SharePoint’s native search index so you must be able

to access the content through SharePoint (not a problem if you are comfortable with the BCS)

2010

Look at this if your business wants:• To improve the user experience in search and document libraries using

your exiting infrastructure• to customize SharePoint search quickly without XML and XSL code• To create customized search experiences for audiences or sites• Add full document preview for over 500 file types to any SharePoint

platform including FAST

Not a good solution for business that needs:• Search more than 100 million items (unless you are adding Ontolica

Preview on FAST)• To access content sources that are inaccessible through

SharePoint’s BCS (I can’t think of any)

Search Center

Relevant Pages

Query Highlighting

Related Queries

Deep Refiners

Benefits• Extreme scalability to index billions of items• Full control over relevancy ranking model• Improved navigation• First page previews of DOCX & PPTX files. Full document

preview for PPTX files• Extreme flexibility for creating search-driven applications• Metadata extraction during indexingDrawbacks• Price• Requires both eCAL SharePoint license and additional servers• Only able to preview DOCX & PPTX files• Complex

Look at this if your business wants:• Crawl massive amounts of content• Design highly customized search-based applications• Full control over relevancy ranking model• Metadata extraction during indexing

Not a good solution for business that needs:• To stay within a limited budget• To preview documents other than .DOCX

and .PPTX (no PDF preview)• To only use existing infrastructure

Resolved with Ontolica Preview for FAST

Office Web Apps Preview

Deep Refiners

Enhancing SharePoint Search: Choosing the Right Solution for Your Business

Agenda• The Functionality Map • Index Capacities• Solution Overviews

– SharePoint Foundation 2010– Search Server Express 2010– Search Server 2010– SharePoint 2010– Ontolica for SharePoint– FAST Search Server 2010 for SharePoint

• Q&Awww.surfray.com

Q/A & Contact Details

Josh NobleAuthor: Pro SharePoint 2010 Search

jno@surfray.comjoshnoble@SurfRay

www.surfray.com

Our SharePoint Search Video Webinars:www.surfray.com – see the Resources tab

Mikael Svenson – Tech and Mehttp://techmikael.blogspot.com/

Michal Pisarek – SharePoint Analyst HQhttp://www.sharepointanalysthq.com/

MSDN – Detailed definitions of each XML attributehttp://

msdn.microsoft.com/en-us/library/ff625183.aspx

Additional Resources

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