enable transformation admin guide v.2 with covers (1)
Post on 20-Oct-2015
25 Views
Preview:
TRANSCRIPT
Contents
Transforming Education Through the Internet www.frogasia.com | Facebook: FrogAsia | Twitter: @FrogAsia
Welcome to the Inspire & Enable Admin Guide! 1
Implementing Your VLE: An Overview 1
Outcomes: What You Can Achieve in 5 Weeks 2
Week-by-Week Overview 2
Your 5-Week Checklist 3
- Week 1: Admin Training 3
- Week 2: Populate the School Dashboard 4
- Week 3: Populate Calendars and School Documents 5
- Week 4: IDs – Verification, Groupings and Distribution 6
- Week 5: Groupings & Evaluation of Admin Tasks 7
Your Frog Team in School 8
Your Frog Team: Roles & Responsibilities 9
Support Channels 12
Conclusion 12
Appendices 13
- Appendix 1: ID Distribution Process 13
- Appendix 2: Sharing the Departmental Sites 14
- Appendix 3: 5 week checklist- Admin 15
- Appendix 4: LADAP Agenda 17
Welcome to the Inspire & Enable Admin Guide!
Transforming Education Through the Internet www.frogasia.com | Facebook: FrogAsia | Twitter: @FrogAsia
You have been chosen by your school to fulfill the role of Frog Admin, who will play a
key role in the set-up of the Frog VLE within your school.
As Frog Admin, you will be a specialist who will manage the VLE and provide technical
assistance to your fellow teachers.
As we believe that your role is crucial in the successful implementation of this project,
we at FrogAsia have created this guide to help you get started. This guide contains a
comprehensive, step-by-step plan that will guide you towards achieving basic VLE set-
up!
Implementing Your VLE: An Overview
In order to ensure the successful implementation of the Frog VLE, we have developed
an Implementation Roadmap that will enable your school to move from your current
stage to full VLE implementation over a period of 40 weeks:
This Frog Admin Guide encompasses the Inspire & Enable Stage, and focuses on the
first 5 weeks after your Admin Training.
The subsequent weeks in Inspire & Enable will be covered in the Frog VLE Guide.
Admin and VLE Training
(3 days)
Setting up your Frog VLE at school and
identifying your Frog Team
Inspire & Enable
(13 weeks)
Creating an infrastructure for success and
launching your Frog VLE within your school.
Empower
(13 weeks)
Empowering your teachers and students to
use the Frog VLE in teaching, learning and
extra-curricular activities.
Immerse
(14 weeks)
Using the Frog VLE to its full potential as a
central hub for all school communications,
teaching and learning and extra-curricular
activities.
1
Week 5
• Create grouping for sports and games
• Continue and complete all grouping
• Share departmental sites
• Admin Tasks completion checklist
Outcomes: What You Can Achieve in 5 Weeks
In the Inspire & Enable Stage, you will create an infrastructure for success and launch
your Frog VLE within your school. The following provides an overview of what you can
achieve within the next 5 weeks:
1. A fully populated and engaging School Dashboard.
2. A complete School Calendar for the next 3 months.
3. A Booking Calendar ready for use.
4. Departmental/Subject Sites created.
5. Departmental/Subject Sites shared with HODs/Subject Heads.
6. Teacher IDs distributed to all teachers.
Week 1
Admin Training
Week 2
• Populate School Dashboard
Week 3
• Populate School Calendar
• Edit and Update Booking Calendar
• Upload School Documents
• Add Calendars for HEM, Academic
and Co Curriculum
Week 4
• Verify teachers and students ID
• Distribute IDs to teachers
• Create grouping for uniform unit, clubs
and societies
Week-by-Week Overview
Transforming Education Through the Internet www.frogasia.com | Facebook: FrogAsia | Twitter: @FrogAsia
The above can be achieved by following a clear and manageable week-by-week
schedule for the next 5 weeks as shown below:
2
Week 1: Admin Training
To achieve the 5 weeks outcome, follow the week-by-week checklists below in order to
set up your VLE, train your staff and students, and encourage the use of Frog!
Your 5-Week Checklist
Admin Training aims to provide users with an understanding of the 1BestariNet project
and an overall understanding of the functionality of the Frog VLE, how to use the Admin
tools on the Frog VLE , how to create new groups and users as well as how to use Frog
CRM.
Editing the School Dashboard pages 3 – 6
Updating the School Notices pages 7 – 8
Creating and using the Calendar pages 9 – 10
Populating Booking Calendars pages 11 – 13
Sharing Departmental Sites pages 14 – 19
User Management pages 20 – 43
Analytics pages 44 – 51
The Support Channels pages 52- 67
Topic User Guide (Reference)
Transforming Education Through the Internet www.frogasia.com | Facebook: FrogAsia | Twitter: @FrogAsia 3
Transforming Education Through the Internet www.frogasia.com | Facebook: FrogAsia | Twitter: @FrogAsia
Week 2: Populate the School Dashboard
You created the first tab of your School Dashboard during your Admin Training in Week 1.
In Week 2, we take you through a day by day guide to populate your School Dashboard
Tasks Widgets User Guide
(Reference) Points
Populate School Dashboard
pages 3 – 6
50 points
Day 1 : Create Tab 2
Kata-kata Aluan Pengetua Media /Text 10
Day 2: Create Tab 3
Sejarah Sekolah Media /Text 10
Day 3: Create Tab 4
Visi & Misi Media/ Text
10
Day 4: Create Tab 5
Lagu Sekolah Media /Text
10
Day 5: Edit and Update
as necessary
10
4
Transforming Education Through the Internet www.frogasia.com | Facebook: FrogAsia | Twitter: @FrogAsia
Week 3: Populate Calendars and School Documents
Now that you have populated the School Dashboard, it’s time to update the School
Calendar with current and future events and to verify that you have included all the rooms
and resources available in school .
5
Tasks User Guide
Section Points
Populating Calendars and School
Documents 50 points
1. Populate School Calendar till end of
2012 pages 9- 10 10
2. Edit/Update Booking Calendar and
Upload School Documents pages 11- 13 10
3. Create Academic Calendar
pages 9 – 10
10
4. Create Student Affairs Calendar 10
5. Create Co curricular Calendar 10
Transforming Education Through the Internet www.frogasia.com | Facebook: FrogAsia | Twitter: @FrogAsia
Week 4: IDs – Verification, Groupings and Distribution
Now that you have created an engaging School Dashboard and populated your
Calendars, your VLE is ready to be used by all teachers and students! However, before we
do that, we need to ensure that all IDs are correct and ready to be used.
6
Tasks User Guide
Section Points
ID Verification, Grouping and Distribution 50
1. Check ALL Teacher IDs to ensure they
are correct 10
2. Check ALL Class groupings and ensure
all students have IDs
10
3. Create groupings for Uniform Units
pages 35 – 43
10
4. Create groupings for Clubs
and Societies 10
5. Distribute Teacher IDs 10
Transforming Education Through the Internet www.frogasia.com | Facebook: FrogAsia | Twitter: @FrogAsia
Week 5: Groupings & Evaluation of Admin Tasks
7
Tasks User Guide
Section Points
ID Verification, Grouping and Distribution 50
1. Create groupings for Sports and
Games
Pages 35 – 43
10
2. Create HEM groups 10
3. Create other groups 10
4. Share Departmental / Subject Panel
sites pages 14- 19 10
5. Admin Tasks Completion
Checklist 10
Congratulations!
You have successfully enabled the VLE for use in your school. Continue to update the
School Dashboard and Calendar so that users have a great experience when they login
to the VLE.
Transforming Education Through the Internet www.frogasia.com | Facebook: FrogAsia | Twitter: @FrogAsia
Your Frog Team in School
Senior Leadership Team (GPK)
Frog Coordinator
(Technical)
Head Frog Champions Frog Coordinator
(Admin)
Frog Champions (Teachers & Students)
As you achieve your goals through the weeks, your school will also create a Frog Team
within your own school to create processes and conduct activities for the
implementation of your VLE and to support your activities.
Please fill in the following positions – and you’ve got your School Frog Team!
Headteacher /
Principal
GPK:
PK HEM:
PK Koko:
HFC 1:
HFC 2:
HFC 3:
HFC 4:
8
Transforming Education Through the Internet www.frogasia.com | Facebook: FrogAsia | Twitter: @FrogAsia
Your Frog Team will consist of your Senior Leadership Team along with the selected
teachers and students, who will work together to build and introduce Frog to your
school. Each individual has key roles and responsibilities as shown below:
Your Frog Team: Roles & Responsibilities
1. Provides vision
2. Drives change
3. Raises awareness about Frog VLE
4. Understands capabilities
5. Forms the Frog Team
6. Plays the role of admin user in the school’s Self-Care Support Portal
Headteacher
1. Communicates vision to Head Frog Champion
2. Identifies goals (Roadmap)
3. Leads the school’s Frog Team
4. Implements Frog VLE Roadmap and monitor Frog VLE progress in school
5. Provides vision and focus for their section
6. Monitors in-house training (LDP) and enhance teachers competency
7. Plays the role of admin user in the school’s Self-Care Support Portal
Senior Leadership Team
9
Transforming Education Through the Internet www.frogasia.com | Facebook: FrogAsia | Twitter: @FrogAsia
1. Plays the role of an ICT specialist
2. Understands the Frog VLE system
3. Operates and solves technical problems (provides technical support) for teachers
and students
4. Manages user IDs and creates classes / groups in Frog VLE
5. Manages and update the School Dashboard
6. Manages and updates the School Calendar
7. Manages and uploads school documents into the VLE
8. Becomes the school’s contact person for the school’s Self-Care Support Portal
9. Coordinates internal training programme
Frog Admin
1. Determines and implements vision in school.
2. Generates ideas on Frog VLE implementation
3. Shares knowledge and encourage collaboration among teachers
4. Motivates teachers and students in school
5. Understands and promotes Frog and its benefits
6. Enhances teachers competency through internal training
Head Frog Champion (Teacher)
10
Transforming Education Through the Internet www.frogasia.com | Facebook: FrogAsia | Twitter: @FrogAsia
1. Develop interactive teaching and learning resources
2. Share resources with other teachers
3. Use the Frog VLE in teaching & learning
4. Use the Frog VLE for school administration
5. Help students to use the Frog VLE for student affairs and co-curricular activities
6. Provide activities that encourage independent learning
7. Promote the vision
8. Motivate Frog Student Champions
9. Allocate tasks to the Frog Student Champions
10. Coordinate communications with Frog Teacher Champions & with FrogAsia.
Frog Teacher Champions
1. Promote Frog and motivate fellow students to adopt and use the VLE.
2. Populate & update co-curricular Sites & Calendars
3. Plan & execute the training of selected students in Co-curricular groups before Frog
Buzz Launch
4. Plan & Execute Frog Buzz Week
5. Support Frog Teacher Champions in school-wide training
6. Serve as an informal support system in terms of VLE usage
7. Organise all Frog-related school competitions / campaigns /events
8. Document the progress of school competitions / campaigns / events by taking
pictures, writing articles etc.
Frog Student Champions
11
Support Channels
In implementing your Frog VLE, we at FrogAsia will be happy to support you and help
you achieve your goals. Please contact your designated Relationship Manager, or
contact FrogAsia support from any of the channels below:
018 799 8787
• Time: 7am to 10pm,
Monday to Friday.
• Agents answering
calls in Bahasa
Malaysia & English.
moesupport@
ytlcomms.my
Email us with your
school code and a full
description of the issue!
https://1bnselfcare.yes.
my
Login to our Self Care
Portal to create a
support ticket!
Conclusion
This is the end of the Admin Guide.
Don’t forget to check our Appendix section for suggested processes and great links!
We wish you the best of luck and many great moments as you journey with Frog!
Transforming Education Through the Internet www.frogasia.com | Facebook: FrogAsia | Twitter: @FrogAsia 12
Teachers
a. Receive own User ID
b. Receive class’ User IDs
c. Distribute IDs to students using
template.
Frog Admin
a. Download file containing User IDs and opens it
using the file password.
b. Retrieve the Frog Admin login details from the file.
c. Log in to the Frog VLE.
d. Download ID Distribution Template from
Community Site.
e. Copy and paste IDs into the ID Distribution
Template
f. Distribute IDs to all teachers using the template;
and
g. Share students’ IDs with the respective class
teacher to be distributed.
Appendix
In order to facilitate the achievement of your goals, we have created suggested
processes for ID Distribution to all teachers, as well as the creation and sharing of
Departmental Sites.
Transforming Education Through the Internet www.frogasia.com | Facebook: FrogAsia | Twitter: @FrogAsia
Appendix 1: ID Distribution Process
Students
Receive User ID
In order to enable all teachers and students to access the Frog VLE, Yes 4G and Google
services, all users must receive their own unique IDs.
The following process shows how the Frog Admin can oversee ID Distribution to
teachers, and manage ID distribution to students through their class teachers.
3 4
5
FrogAsia
Send encrypted file containing
school’s User IDs to Headteacher/
Principal through email
1
Headteacher/ Principal
a. Download the file containing the User IDs
b. Share file with the Frog Admin.
c. Share file password with Frog Admin
2
13
Transforming Education Through the Internet www.frogasia.com | Facebook: FrogAsia | Twitter: @FrogAsia
Appendix 2: Sharing the Departmental Sites
Departmental Sites must first be created by the Frog Admin, and then shared with the
relevant teachers who will build the Department Sites.
Follow the steps below to create and share Departmental Sites.
Preparation
a. Obtain list of all
subjects
b. Assign one teacher per
subject to build the
Subject Site
Download the Departmental Sites Template
a. Login as Admin
b. Click on Quick Launch > Sites
c. Click on ‘Get from MoE Repository’ button
d. Type in ‘Departmental Sites Template’
e. Single-click to download
Customise the Departmental
Sites Template
a. Double-click the Site you
have just downloaded to
open.
b. Click ‘Edit’.
c. Change the title to the
name of a subject.
d. Click ‘Save Changes’.
Share the Site
a. Click the ‘Share’ button on the Frog Bar.
b. Click the green ‘Share’ button.
c. Type in the name of the teacher assigned to
building the Site in the search bar.
d. Click on name from the drop-down list.
e. Click ‘Add’.
f. Edit the permissions by clicking the drop-down
box and click ‘Can edit & manage’.
g. Click ‘Share’.
Add the Site to Departmental Sites
a. Click on Quick Launch > Departmental Sites.
b. Click ‘Edit’.
c. Go to the Widgets tab and drag-and-drop a Site Link Widget to the page.
d. Double-click the widget on the page.
e. Type the name of the Site you have just created into the search bar.
f. Double-click the right result to create a link on this page.
g. Click ‘Save Changes’.
h. Close the Site Editor by clicking the [x] button.
Repeat steps 2-5 to create other
subjects.
Inform teachers that Subject Sites are ready
to be built.
1 2
3 4
5
6 7
14
Transforming Education Through the Internet www.frogasia.com | Facebook: FrogAsia | Twitter: @FrogAsia
Appendix 3: 5 Week Checklist- Admin
TASKS
STATUS
Done WIP Not
Done
Week 1 Admin Training
Week 2
Populate
School
Dashboard
Create Tab 2
Kata-kata Aluan Pengetua
Create Tab 3- Sejarah Sekolah
Create Tab 4 -Visi & Misi
Create Tab 5 -Lagu Sekolah
Fill up the Frog Team name list.
Week 3
Calendars
Populate School Calendar till end of
2012
Edit/Update Booking Calendar
and Upload School Documents
Create Academic Calendar
Create HEM Calendar
Create Co-Curricular Calendar
15
Transforming Education Through the Internet www.frogasia.com | Facebook: FrogAsia | Twitter: @FrogAsia
Appendix 3: 5 Week Checklist- Admin
TASKS
STATUS
Done WIP Not
Done
Week 4
IDs-
Verification,
Groupings and
Distribution
Check All Teacher IDs to ensure they
are correct
Check All Class groupings and ensure
all students have IDs
Create groupings for Uniform Unit
Create groupings for Clubs and
Societies
Distribute Teacher IDs
Week 5
Groupings &
evaluation of
Admin Tasks
Create groupings for Sports and
Games
Create HEM groups
Create other groups
Share Departmental/Subject Panel
Sites
Admin Tasks Completion Checklist
16
Transforming Education Through the Internet www.frogasia.com | Facebook: FrogAsia | Twitter: @FrogAsia
Appendix 4- LADAP Agenda
Topic Duration
1 VLE Walkthrough
Frog Bar & Quick Launch
30 minutes
2 Personal Dashboard
(Widgets: Media, External Link,
Calendar, Embed Website, Time, Text,
Notes)
20 minutes
3 Personal Calendar
Populate personal calendar and
invitation for an event
20 minutes
4 Booking Calendar
Booking equipment and rooms
15 minutes
5 Forum
Create forum topics
15 minutes
6 Get connected on Community
Site
Create forum topics on Connect tab
30 minutes
7 My Documents
Create folder and add files
15 minutes
8 Lesson Resources
Create folder and add files
15 minutes
9 Getting template from Moe
Repository
20 minutes
Total 180 minutes
17
top related