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EMEWS
Page 1
EMEWS
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EMEWS is the newsletter of the East Midlands Orienteering Association. The views expressed in this newsletter are not necessarily those of the East Midlands Orienteering Association, nor of the Committee.
Posts Vacant: Vice-Chairman
East Midlands website: www.emoa.org.uk
Copy Date for next issue: 1st December 2011 for next EMEWS. Contributions are always welcome
but especially by e-mail (mikegardvo@sky.com).
----0000----
EMEWS
Page 3
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EMEWS
Page 4
The 47th East Midlands Orienteering Association AGM
Notice is hereby given that the Annual General Meeting of the East Midlands
Orienteering Association will be held at 7.30pm on Monday 17th October
2011 at the
Pace Room, St Mary’s Church, Clifton Village, Nottingham
Note: There have been no formal proposed constitution changes.
AGENDA
1. Apologies for absence
2. Approval of minutes of last AGM September 19th 2010
3. Chairman’s Report
4. Secretary’s Report including activity statistics
5. Treasurer’s report including membership numbers and presentation of accounts
6. Approval of Balance Sheet and Income and Expenditure Statement
7. Election of Principal Officers
President
Chairman
Vice chairman
Secretary
Treasurer
8. Election of other officers
British Orienteering Rules Group
British Orienteering Coaching
Development Officer
Fixtures Secretary
Mapping Advisor
Webmaster
EMEWS Editor
9. Appointment of Independent Financial Advisor
10. Appointment of Formal Delegates and Corresponding Members
Map Group
International Competitions Group
Elite Competitions Group
Senior Competitions Group
Junior Competitions Group
National Forest
EMEWS
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11. Budget projections for coming year to 30.6.2012 and recommendations for
membership fees, equipment rental fees and event levies (Treasurer)
12. Fixing of charges
Membership fees
Event Levies
Electronic equipment rental fees (formal agreement that no longer required)
13. Plans for the coming year (Chairman)
14. Close of formal meeting followed by open discussion
Tea and biscuits will be provided
----ooo----
It is hoped to have Ed Nicholas (British Orienteering Development Manager) and members from
the satellite clubs to attend to provide progress overviews for each club.
-----ooo-----
Location: Turn off A453 in to Nottingham (Clifton Lane) and follow Village Road in to
Clifton village. Keep following the main road to Holgate and Church is at the end of the
road (PW on map). You may need to park on the road.
The Pace Room is round the back of the church, just follow footpath around the chuch.
EMEWS
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REPORT FROM EMOA CHAIRMAN FOR 2010-2011
The easy part is to begin this Report with a very similar statement to the one that I made in
the 2009-2010 Report – members of the Association have been able to take part in a wide
variety and number of events and activities from Club Nights, Training and School Events, Club
Leagues, the East Midland League, the East Midlands Championships and Regional Events
throughout the past year, together with the continuing commitment to support the Satellite
Clubs and the Junior Squad, not forgetting the regular publication of EMEWS, our Regional
Newsletter.
The membership throughout the Region continues to benefit from the experience and input of
the Officers and members of the Executive Committee who, I am both pleased and grateful to
say, are prepared to stay in office for the forthcoming year – to them all ‘Thank You’ and ‘Keep
up the good work’!
One Officer who needs a special ‘Vote of Thanks’ is Bob Alderson who has completed his three
year term of office as the Secretary (for the record his second three year stint!) and who will
be missed. Hopefully another willing EMOA member will be Proposed and Seconded to ensure
the continuity of minute taking at the bi-monthly meetings to be held at the Pace Room at St.
Mary’s Church in Clifton Village.
One Officer, conspicuous by his/her absence, has been a Vice Chairman – no member was
elected to this position at either the 2009 AGM or the 2010 AGM – hopefully third time lucky
in 2011!
The format of the meetings has changed in the past year with Open Meetings to discuss and
consider Junior Development throughout the Region and Adult Orienteering, allied to a review
of the East Midlands Development Plan and future priorities, particularly with attention being
paid to the funds of the Association, the funding of Regional activities, and the annual budget.
One aspect of the Region’s activities was the holding of a very successful Development Day in
early December 2010 and there is another Development Day being arranged in late November
this year.
It has also become obvious that the current Association Constitution, drafted in 2003, needs to
be reviewed and updated to match changes both within the Region and the National Federation.
I hope that in the near future a Working Party consisting of one nominated person from each
constituent Club will be formed to consider and draft a revised Constitution suitable for 2012
and beyond.
A full range of 16 League Events, including for 2012 a Short Green Course being added to the
traditional seven Colour Coded courses, is already arranged and there is the possibility of not
only a ‘Night League’ but also an ‘Urban League’.
In 2013 Clubs within our Region are particularly active – the Midlands Championships (NOC), the
CompassSport Cup and Trophy First Round (LEI), the British Sprint Championships (LEI), the
British Middle Championships (DVO), the Yvette Baker Trophy Final (LOG), and the British
EMEWS
Page 7
Schools Championships (DVO). There is also a possibility that the Region will be actively
involved in the 2014 JK scheduled to be hosted in South Wales.
Finally, I would like to thank John Woodall, our Association President, and Judith Holt, elected
at the 2011 National AGM, for their work on behalf of orienteers as Directors of British
Orienteering.
Ernie Williams
September 2010
---000---
Proposed Accounts / Budget from Treasurer
East Midlands Orienteering Association Budget 2011 - 12 General Fund
INCOME 2010/11 2010/11 2011/12
budget actual budget
Membership 1450 1516 1450 assumes similar levels
Event Levies 1100 992 1000 seniors 40; juniors 10p - less £25
Interest 0 0 0
Sponsorship and other income 100 100 100 from Ultrasport for advert in EMEWS
EMJS Income 842 13205 0
EMJS clothing sales 150 129 150 potential sale of 3/4 tops
Training course income 0 790 0
EMJS cake stall 0 361 0
INCOME 3642 17093 2700
EXPENDITURE
Regional Development Plan
Junior squad 3585 15870 1500 infrastructure & coaches expenses to support squad
Trophies & certificates 100 73 200 164 - paid so far in 2011/12
Volunteer development 0 0 500 Annual vol dev day and training day
Coaching development 200 0 100 Room hire as needed
Conferences 0 970 300 Expenses for reps at conferences
Support for senior orienteers 0.00 0.00 200.00 Possibly pay for external coaches
Support for talent & elite orienteers 220 134 200 Grants to talent & elite orienteers
Sub total 4105 17047 3000
Running costs
Phone, post and web licence 110 68 100
Hire of meeting room 108.00 90.00 150.00 6 meetings at £25 per meeting
English Orienteering Council 350 349 376 Paid for 2010-11
Tax 0 46 50 estimate - £46 paid for 2008/9
Sub total 568 553 676
EXPENDITURE 4673 17,600 3676
Surplus / Loss -1031 -507 -976
EMEWS
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Charges
Membership (new members free) £3 senior, £1 junior, £5 family unchanged
£10 associate £15 club
Event levy (paid only if at least £10) 40p senior, 10p junior, less £25 unchanged
East Midlands Orienteering Association
Income & Expenditure for 2010 - 11 as at 30 June 2011
2009 -
10 actual INCOME
2010 - 11 budget 2010 -11 actual
£ £ £
1,475 Membership 1,450 1,516
1,116 Event Levies 1,100 992
2 Interest 0 0
0 Sponsorship and other income 100 100
4,450 EMJS Income 842 13,205
123 EMJS clothing sales 150 129
500 Grants 0 0
199 Payment for lost SI equipment 0 0
1,680 SI hire 0 0
0 Training course income 0 790
EMJS cake stall 361
9,546 INCOME (excluding project) 3,642 17,093
EXPENDITURE
Training, Grants
395 Coaching 200 0
115 Support to elite competitors 220 134
96 Trophies & certificates 100 73
0 EMEWS 0 0
0 Development Funds 0 0
1,450 sub total 520 207
Running Costs
112 Phone, Post, & web licence 110 68
90 Hire of Meeting Rooms 108 90
0 English Orienteering Council 350 349
0 Insurance 0 0
0 Tax 0 46
0 Training events/conferences 0 970
202 sub total 568 1,523
Junior coaching
5,656 Training & events 3,585 15,870
Equipment 0
Administration 0
Clothing 0
5,656 sub total 3,585 15,870
SI Equipment
EMEWS
Page 9
464 Equipment Maintenance/Replacement 0 0
197 Insurances 0 0
0 Equipment purchase 0 0
662 sub total 0 0
7,969 EXPENDITURE (excluding project) 4,673 17,600
1,577 Surplus / Loss (excluding project) -1,031 -507
46,950 Satellite project income total to date 0 71,400
34,618 Satellite project expenditure total to date 0 59,188
12,332 Satellite club project Surplus / Loss 0 12,212
East Midlands Orienteering Association
Balance Sheet at 30 June 2011
2009 - 10 2010 -11
Liabilities
7,378 General fund 8954
1,577 General fund surplus/deficit -507 8,447
3,000 junior squad - payments in advance 0
satellite project grants
increase / decrease in unspent grant
12,332 satellite project grants c/fwd 12,210
24,287 20,657
Assets
-1,140 Closing Debtors/Creditors 0
24,867 HSBC 10,065
100 Scottish Widows (instant access) 0
0 HSBC investment bond 10,000
760 Derbyshire Building Society 592
24,287 20,657
I have compared the accounts with he underlying accounting records of the East Midlands Orienteering Association
I confirm that the accounts at 30 June 2011 are consistent with the underlying accounting records
My reviewed noted that the
Treasurer now operates an online banking payments system
but the constitution makes no mention of these arrangements
for operating the account.
Control over the Association's funds may therefore be compromised.
EMEWS
Page 10
Roger Edwards CPFA
Independent Financial Examiner
11-Sep-11
EMOA – Final income from event levies in 2010 /11 Based on levy of 40p per senior; 10p per junior; less £25
Event Income Seniors Juniors
Clumber 51.50 174 69
Carsington 32.60 122 88
Lincoln 51.60 183 34
Stanton 69.10 215 81
Burbage 0 79 17
Bestwood 30.80 125 58
Outwoods 32.20 136 28
Beacon Hill 80.00 242 82
Walesby 34.60 133 64
Eyam Moor 34.30 133 61
Shining Cliff 49.20 173 50
Bagworth 21.20 105 42
Hardwick 64.90 203 87
Ratby 21.00 107 32
Belton 35.70 137 59
Cademan 71.80 226 64
Robin Hood 104.00 295 110
Notts University 12.30 87 25
Harlow Wood 40.80 151 54
Crich 54.20 181 68
Kedleston 33.90 132 61
Notts City 52.00 179 54
Burrough Hill 13.70 87 39
Total - events 23 991.94 3605 1327
Total no of runners Income Seniors Juniors
2009/10 – 19 events 4912 1100 3614 (74%) 1298 (26%)
2010/11 – 23 events 4932 992 3605 (73%) 1327 (27%)
---ooo---
Draft - East Midlands Development Plan 2011 – 14
In accordance with the constitution, the objectives of the Association “shall be to co-
ordinate and develop the sport of orienteering, as defined by British Orienteering, within
the East Midlands, and so to further the development and participation in the sport of
orienteering”.
This Development Plan has been drawn up to take forward those objectives. In order to
fund the Plan, it was agreed by EMOA at its Committee meeting on 6 June 2011, that
EMEWS
Page 11
there was “a need to keep membership fees and levies at current levels supported by
existing surpluses where necessary. Consider retaining three years money as reserve
(£7500)”. Action Responsibility to
initiate
When Resources Comments
Community orienteering
Establish and run the
community orienteering
programme set out in the
BO development strategy
and work towards the
sustainability of the club
nights
DVO – Buxton,
Derby, Chesterfield,
Matlock
LEI –
Groby,Loughborough,
Corby
NOC – Bassetlaw,
Broxtowe, West
Notts, Rushcliffe
LOG – Lincoln,
Grantham
2011
onwards
Current
programme
is funded
through
external
funding.
Future
programmes
would be
supported
by BO
funding &
Clubs
No EMOA
funding needed
at present.
Junior squad
Development of the junior
squad through training and
weekend sessions;
- To represent East
Midlands
- Where appropriate, to
go onto the Talent
Squad
Junior squad
officers
Ongoing Currently
£1500 pa
The current
funding is spent
on
infrastructure &
coaches’
expenses to
support the
junior squad
training
weekends and
development. The
Juniors pay for
themselves to
attend.
Events
Co-ordination of Fixtures
programme
Fixtures Secretary Ongoing None
Run a varied range of
events at all levels including
the EM League
Committee Ongoing £200 pa for
trophies
For East
Midlands Champs
and EM League
Co-ordination of two day
major events (eg BOC:JK);
Home Internationals
Committee and
neighbouring regions
As
appropriate
None.
Maintain
reserves to
cover non
BO
franchised
Events
Normally
undertaken by
BO
Development of technical
knowledge best done at a
Committee None at
present but
Eg. Mapping
EMEWS
Page 12
regional level need to
maintain
reserves to
cover this
aspect of
the
Development
Plan
Volunteer development
Annual volunteers
development day & annual
volunteers training day
Development officer Autumn
and/or as
appropriate
£500 pa in
total
Clubs to be asked
to contribute to
delegates
expenses (eg
travelling &
refreshments)
Awards system for
volunteers
Committee to set up
working group
To be developed
in 2012 & beyond
Coaching development Coaching Co-
ordinator
Ongoing £100 pa Room hire as and
when required
Conferences Committee As
appropriate
£300 pa Expenses for
Association
Representative(s)
attending
Conferences
Orienteers
Support for senior and elite
orienteers:
- EMOA coaching days
for all senior
orienteers
- Support for talent and
elite orienteers to train
and compete
Coaching Co-
ordinator
Ongoing
£200 pa for
seniors.
£200 pa for
grants to
talent and
elite
orienteers
Could bring in
external coaches.
Disappearance of
UK Sport funding
for elite
The estimated level of EMOA funding required is therefore £3000
per annum for the Development Plan plus £650 pa for running costs
(membership of EOC, hire of hall, tax) for the next three years 2011-
12, 2012-13 and 2013-14. ---ooo---
Editorial
This EMEWS is purely intended as a reminder of the EMOA AGM.
We want as many people there as possible so please try to attend if you can.
EMEWS
Page 13
Fixtures
This fixture list is intended to list all major events in the UK, and all East Midlands events. It includes
all the information available to me about the event at the time of going to press. Unless otherwise
stated, Local events offer entry on the day (EOD) to a range of colour coded courses with start times
from 10:30 to 12:30. Some will provide a wider range of courses than others. Regional events provide
colour coded within which age classes can be run. National events provide a range of age related courses
and are normally entered in advance using a Standard Entry Form (SEF); entry on the day (EOD) will
usually be limited and more expensive. Cheques payable to organising clubs given at beginning of details,
if not specified.
The OS map reference is either the car park or point from which the event will be signposted. The list
is based on BOF registration, but events are sometimes cancelled. If you are uncertain of whether an
event will be on, check with the organiser. The editor takes no responsibility for wasted journeys.
October
Sat
1st EM NOC
Level D
NOC Winter League 2 Brierley EOD TBC
Sat
1st EM LEI
Level D
Level BEE Orienteering Races Wistow Maize Maze EOD O: 13/09
SP639959
Organiser: Steve Edgar Tel: 07854 788 438; Complex maize maze. Starts: 2.00pm to 3.00pm, Final Later; £9/£5; Four races. Heat One Micro Maze, Heat Two Maize Maze, Day Final 1 - Maize and Micro. Night Final 2
Sat
1st EM DVO
Level D
Club Handicap Championships Ilam Enter by 26/9
TBC
DVO members only – must pre-enter to Mike Godfree by 26th
September. Final details to be confirmed
Sat
1st NE NN
Level B
October Odyssey Weekend - October Odyssey day 1, Edges Green
Edges Green EOD O: 26/09 P: 26/09
NY723686
Sun
2nd SE SO
Level B
SO Regional Event (including Yvette Baker Trophy regional heat) - Selhurst Park, near Goodwood.
Charlton Forest, East Dean, (NE of Chichester)
EOD SU904142
Sun
2nd NE NN
Level B
October Odyssey Weekend - October Odyssey day 2, Cottonshope
Cottonshope EOD O: 26/09 P: 26/09
NZ072337
Sun
2nd YH SYO
Level C
SYO Regional Event Wincobank EOD SK375908
Tue
4th EM LEI
Level D
Welbeck College Score Inter Platoon Day 1 Welbeck College EOD SK521148
Organiser: Howard Alcock; For Welbeck college to British Schools Score standards. Open to limited numbers of othetr. Pay on Entry Car park (£2.50); 60 Minute Score; Registration 13:30-15:00; £5.50 / £1
Sun
9th EM LEI
Level D
East Midlands League Event Outwoods EOD SK522148
Organiser: Gary & Mary Boothroyd Tel: 01572 756097; Starts 10:30-12:30pm; White – Brown; £8/£2 (discount for BO members £2); Beacon Hill East/Lower Car Park (£2.50 at barrier)
Sun
9th YH EBOR
Level B
EBOR Regional Event & UK Cup Final Pickering Forest EOD TBC
Sun
9th NW BL
Level B
NWOL event including an Yvette Baker Trophy Heat
High Pike, Caldbeck Fells EOD O: 02/10
NY345358
EMEWS
Page 14
P: 02/10
Sun
9th WM POTOC
Level C
POTOC Colour Coded Event and WMOA League
Leek Training Area EOD SK 031 625
Sun
16th EM DVO
Level A
CompassSport Cup Final Longshaw P: 01/01/70
SK265799
Finalists only – Enter by Club Captains only. Organiser; Roger Hodgson
Sun
16th NW MDOC
Level C
MDOC Regional event Prestwich Forest Park EOD SD797040
Tue
18th EM LEI
Level D
Ratby - winter league 2 Ratby Woodlands EOD SK496062
Woodland Trust car park; Short, Medium & Long courses; £5.50 / £1 (£2 discount for BO seniors)
Sat
22nd EA CUOC
Level B
Cambridge City Race Coe Fen, Cambridge City Centre
EOD TL444575
Sun
23rd EM NOC
Level C
Colour Coded Event Bramcote Hills and The Hemlockstone
EOD TBC
Sun
23rd YH EPOC
Level C
EPOC Regional Event Storthes Hall EOD SE185125
Sun
23rd WM WCH
Level C
Walton Chasers Regional Event & WMOA League 5
Shoal Hill, Cannock Chase EOD SJ970117
Sun
30th EM LEI
Level D
Sence Valley - winter league 3 Sence Valley EOD SK404113
Sence Valley Forest Park; Short, Medium & Long; Starts 11:00-12:00; £5.50 / £1
November
Sat 5th EM LOG Level D
LOG Winter Series #1 Branston EOD TBC
Sun 6th EM LEI Level B
LEI Regional Event Fineshade EOD SP990985
Organiser: Bob Haskins Tel: 01509 842449; Starts 10:30 – 12:30; All colours
Sun 6th SC SOC Level B
November Classic Regional Event TBC EOD SU315091
Sun 6th YH SYO Level C
SYO Regional Event Ramsley Moor EOD TBC
Sun 6th WM WRE Level C
WRE Regional Event & WMOA League 7 TBC EOD TBC
Tue 8h EM LEI Level D
LEI Night Score Bagworth EOD SK458068
Sat
12th NW DEE
Level B
Deeside Double Weekend: Thurstaston Common Middle Distance
Thurstaston EOD SJ248843
Sun
13th EM NOC
Level C
Colour Coded Event Byron's Walk EOD TBC
Sun
13th SE SN
Level C
SN Regional Event Wisley and Ockham Common
EOD TQ067584
EMEWS
Page 15
Sun
13th NW DEE
Level B
Deeside Double Weekend: Chester Sprints City Centre EOD SJ405665
Sat
19th EM NOC
Level C
Colour Coded Event Byron's Walk EOD TBC
Sat
19th EM LEI
Level D
Groby – Winter League 5 Groby EOD SK518070
Sat
19th EM LOG
Level D
LOG Winter Series #2 Lincoln? EOD TBC
Sun
20th EM DVO
Level C
DVO Regional Event & EM League Calke Park EOD SK367226
Organiser: Dave Bennett
Sun
20th SE CHIG
Level B
CHIG Regional Event TBC EOD TQ440000
Sun
20th WM OD
Level C
OD Colour-coded Event Arley Wood, WMOA League 8 & WMOA Champs
Arley Wood (FC) EOD SP281907
Sun
20th NW SELOC
Level B
SELOC Clowbridge Classic Clowbridge EOD SD823279
Sat
26th NW BL
Level B
BL Penrith Nope Sport Urban League Final Town Centre EOD O: 01/01/70
NY515301
Sun
27th EA SOS
Level C
SOS Colour Code Event Pods, Conyfield & Layer Woods
EOD TL903180
Sun
27th YH SYO
Level B
SYO Regional Event Burbage Moor EOD SK272808
Sun
27th SE SLOW
Level C
OK Nuts Trophy and Hankley Blood Races Hankley Common EOD TBC
Sun
27th WM WCH
Level C
WCH Regional and WMOA League 9 Beaudesert, Cannock Chase
EOD SK028152
December
Sat 3rd EM DVO Level D DVO Local Night Event Allestree Park EOD SK352398
Sat 3rd EM LOG Level D LOG Winter Series #3 Stapleford Woods EOD TBC
Sat 10th EM WCH Level C WCH Regional and WMOA League 9 Beaudesert, Cannock Chase EOD SK028152
Sat 10th EM LOG Level D LOG Winter Series # 4 Lincon City EOD TBC
Sun 11th SE SAX Level B SAX Regional Event Hindleap Warren EOD TQ416323
Sun 11th WM HOC Level C HOC Regional Event & WMOA League 10 Hawkbatch EOD SO767780
Tue 13th EM LEI Level D LEI Night Sprint (Winter League 6) Leicester Grammar School EOD SP648981
Sat 17th EM NOC Level D NOC Night Event Walesby EOD TBC
Sat 17th EM LEI Level D LEI Xmas Novelty Event Snibston Discovery Park EOD SK414142
Sun 18th EM NOC Level C Colour Coded Event Walesby EOD TBC
This event will include the LOG Club Champs
EMEWS
Page 16
Sun 18th YH HOC Level C HOC Regional Event & WMOA League 10 Hawkbatch EOD SO767780
Tue 27th YH EBOR Level C EBOR Regional Event Wheldrake Woods EOD TBC
Wed 28th EM LEI Level C LEI East Midlands League Willesley EOD TBC
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