eia new opportunity series alan carter
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EIA NEW OPPORTUNITY SERIES
ALAN CARTER
21ST CENTURY COMMUNITY LEARNING CENTERS
About Us…
A division of University Instructors
Partnership Development with NPO’s
Focus on Grant and RFP Opportunities
UI Afterschool Academy - 21st CCLC
School Improvement Grants (SIG)
Received over $6.5 million in awards
Experience in 21st CCLC
Have Provided Services for 9 years
First For-Profit Fiscal Agent in VA
Co-Apply with Districts – Turnkey Delivery
File multiple applications in each cycle
Achieved MPSO – Heart of UI Mission
What is a 21st CCLC?
Authorized under Title IV Part B of ESEA
21st Century Community Learning Centers
Academic support for core subjects Enrichment activities Literacy and educational outreach to families
Restricted to Eligible Schools and Students
Title I Schools with >40% FRL Students at Low Performing Schools At-Risk Underserved Populations Parents
NCLB Made Radical Changes to Title IV
Require Research Based Activities Principles of effectiveness Continuous evaluation
Focus on Academic Improvement Improve student performance in core subjects Permits adult services to student families
Additional Changes…
Transfer Program Oversight to States States file annual application USED makes awards States issue competitive RFP’s Multi-year funding (3-5 years) Highly competitive (VA-100 apps – 30
awards)
No Longer Exclusive to Schools and Districts
Private Not-for-profit organizations (NPO)
Faith based organizations (FBO) For profit organizations (FPO) Community based organizations (CBO)
New Requirements
Restricted to Afterschool
Target Poor and Low Performing Schools
Priority Points for Serving Title I Schools Identified as Needs Improvement
Priority Points for Joint Applications
Permit Matching Requirements
Program ParametersAfterschool
for 2-1/2 to 4 hours Minimum of 12 hours per week 4 – 5 Days per Week (No Saturdays)
Serve Entire School Year (28 – 36 weeks) Optional 2-4 Week Summer Program
Mix of Academic Remediation and Enrichment Highly Qualified Staff
Process For State Award
Step 1: State issues RFP in
Spring
Step 2: Applications
Received
Step 3: Evaluation by
Multiple Readers
Step 4:
Priority Points Awarded
Step 5: Scoring Reviewed by
State – Cut Score
Step 6: Awards in July
Step 7: Services in
September
Prerequisites
1. Ability to Partner with Districts2. Ability to Conduct Needs Assessment3. Commitment to Students – Not
Revenues4. Commitment to Data Driven Decisions 5. Possess a Robust I/S Infrastructure
Requires Strong Partnership Skills
Far Different From Adversarial SES Relationship
Partnering With School to Obtain Grant Allows Provider to be a Hero if Awarded
Close Trusting Relationships
Provider Must Take the Lead
Set Expectations…
Provide partners with information upfront!
Choose partners wisely
Define Partner RolesMemorandum of Understanding
Signed early in process Not wise to invest time and money without an
MOU
Staffing and Management Agreement Detail responsibilities of Fiscal Agent and Co-
Applicant Partner Establish costs and payment terms Multiple year agreement
Characteristics of aStrong Application
1. Solid Program Design with Proven Results2. Measurable Objectives Tied to Needs3. Activities Tied to Measurable Objectives4. Thorough Management Plan5. Reasonable Budget6. Unique Attributes7. Strong Writing Skills
Characteristics of a Strong Program
1. True Partnership Based on Trust2. Strong Leadership3. High Quality Staff4. Effective Curriculum and Materials5. Student Focused6. Fun and Engaging7. Not Simply Extension of School Day
Types of Activities
Tutoring and Homework Help Computer Based Activities Partner Provided Content Workshops Clubs Field Trips Parent Nights
Staffing
Site Coordinator Parent Involvement Specialist Lead Instructor Teachers School Liaison Instructors
Needs Assessments Community Parent/Guardian School Staff & Teachers Students
Forms, Forms & More Forms
From surveys to permission slips & beyond!
Evaluate Effectiveness
Indicators of Effectiveness
Status Performance Level
Academic Focus N/A Not
started In
progress On
going & Met
Positive Growth
Needs Improvement
Compliance with 21st CCLC Regulations and/ or
Program Expectations N/A
Not started
In progress
On going
& Met Positive Growth
Needs Improvement
Youth Development Needs
N/A Not
started In
progress On
going & Met
Positive Growth
Needs Improvement
Coordinating with School N/A Not
started In
progress On
going & Met
Positive Growth
Needs Improvement
Staff and Professional Development
N/A Not
started In
progress On
going & Met
Positive Growth
Needs Improvement
Partnerships N/A Not
started In
progress On
going & Met
Positive Growth
Needs Improvement
Sustainability N/A Not
started In
progress On
going & Met
Positive Growth
Needs Improvement
Management & Governance
N/A Not
started In
progress On
going & Met
Positive Growth
Needs Improvement
Data Tracking and Reporting
Attendance Student Assessment and Progress Instructional Activities Programming Variety Integrity to Plan Participant Satisfaction Reporting Student Outcomes
Pros and Cons of 21st CCLC
Pros Cons
Ability to use existing staff Requires special skills
Similar afterschool environment Expanded responsibility
Multi-year contract Limited windows to apply
Predictable Revenues High risk of not being funded
Opportunity to add services Heavy startup costs to launch
Relationship building Requires constant attention
Capacity building in organization High stress on organization
Transparent test of effectiveness
Transparent test of effectiveness
Questions?
Thank you for joining us today!
I will be happy to answer questions you have submitted during the webinar.
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