efp7 strategy it tools supporting beneficiaries and other external users 23/06/2010
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FP7 IT servicesMain guiding principles
• The primary objective: Offer as many on-line services as possible to organizations and individuals involved/interested in FP7:– Single entry point, single sign-in:
• The Participants Portal
– Towards a full electronic paper-less interaction• Progress has been made but still legal constraints exists requiring
original signatures in some cases.• In absence the infrastructure supporting the full qualified
electronic signature workarounds are being considered.– In parallel there is work on-going on the interoperability of national
systems.
– Transparency:• Organizations and individuals should have free access to their
data, organization and projects related, and to the status of any request/transaction being processed by the Commission.
– Business transformation• The use of advanced IT solutions has an immediate effect on
quality and efficiency but it also brings opportunities for simplification and streamlining of procedures
FP7 IT servicesExisting services: Overview & evolution
• 2007 – Electronic submission of proposals (Based on FP6 system)
• 2008– On-line support for the registration of legal entities Unique
Registration Facility (URF)– On-line support for Negotiations & Amendments (GPF) and
submission of periodic reports, including cost statements• Not fully electronic as originals signed are still required• Direct access to NEF server, secured by access keys
– Participants Portal goes live with the integration of the URF• Implementation of ECAS as identification system.
• 2009– Access to project management services (negotiations,
amendments, payments) thorough the Participant Portal.
• 2010– Introduction of “roles” in the Portal. (admin, financial,
scientific)• The coordinator can manage the access of the consortium
members• A beneficiary can manage the rights of the staff in his organization.
FP7 IT servicesWhat’s next ?
• 2010 – Administrative & financial services for experts
• Experts (evaluators or reviewers) will have the possibility to submit the reimbursement claims electronically.
• Progressive phase-in (home bank approach) • 2010
– Submission of project deliverables– Full access to project data from participants . – eNotification service to alert participants about actions to take
or taken by the Commission
• 2011– Additional services supporting project management
• Report on patents, scientific publications, socio-economic data,• Access to the status of transactions (Where is my payment ?)• Improve dissemination of results by automatic publication of project
results • Enable the full electronic submission of periodic reports
– Workaround in absence of full qualified electronic signature: ECAS + eReceipt
– New system for Electronic Proposal Submission.• Access through the Participants Portal• Upgraded technology, better performance, new features
FP7 IT servicesSome figures (1)
• Activity related to URF:– 24,000 self-registered organizations – 20,000 organizations fully validated– 12,000 LEAR appointed– 16,000 changes/updates to legal data.
• Project related actions (INFSO only)– 1,250 projects negotiated
• 12,000 individual participations– 800 periodic reports submitted
• 9,000 individual Form C .
eFP7 LEAR sponsored ECAS user accounts Evolution from April 2008 to May 2010
0
4716
458
3226
6129
8999
11790
0
2000
4000
6000
8000
10000
12000
FP7 IT servicesSome figures (2)
••• 7
The Participant Portal’s services after ECAS login
http://ec.europa.eu/research/participants/portal/
••• 8
Participant Portal - My organizations Registration and legal entity management
• Allow new partners to register for FP7 or CIP
• Allow LEARs to consult information and introduce change requests
• Allow LEARs to consult the list of projects the organization is involved, including project details
Hosts the URF service.
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