efficient leadership - getting things done with flow

Making Email ObsoleteMaximizing Executive Effectiveness With FLOW and GTD

What We Know

BUILD.COM CEO CHRIS FRIEDLAND

10X CEO’s Focus on top 3 Priorities Improving Your Business Model Improving Your Business Processes Improving your Talent Environment

What We Use Today

10x CEO xRay Decision Blueprints Goal Maps

What detracts from 10x Time?

Being Reactive Hovering over Email and Texts

Redundant Meetings Spending time exchanging

information Document Hunting

Hunting for Files / Documents Facilitating Collaboration

Playing facilitator for cross company collaboration

10x CEO’s Improve Business Processes

Software Development - Agile

Operations - Six Sigma

Build.com - GTD “Getting Things Done” Methodology by David Allen and augmented it with “Flow” technology to build a hyper efficient executive process

10x CEO’s Improve Business Processes

“Executive teams need to leverage a best practice process”

Getting Things Done Summary

“No task should be in anyone’s head, everything should be in a reliable system you review on a regular basis.”

High Level Thinking Requires all your house to be in order - ‘Mind Like Water’ To be in this state, you should free up as much processing time as

possible on low level low value tasks “working in the business”

GTD Key Elements

Leverage a trusted system to capture tasks and projects

Setup lists / buckets in advance

Adhere to incoming processing system : “2 Minute Rule”

Review weekly to keep the system working

“Getting Things Done” Workflow:

“Getting Things Done” Quadrants

Methodology vs Systems

GTD ~ “eating healthy”Everyone subscribes to it being a good idea, but implementation is hard

New powerful tools emerged, adherence no longer hard

While there are many solutions, we use:

GetFlow.com

Getting Things Done with Flow

The Results?

EMPTY INBOXINITATIVES TRACKED

MIND LIKE WATER

What NON 10x CEO’s Respond with

My People Don’t need a system – They are all A’s Talent development doesn’t happen all on its own Staying in the “Flow” of what is going on and leaning in when

necessary eliminates time overhead and keeps you connected SEE CEO PRIORITY 3

What NON 10x CEO’s Respond with

I don’t need another system / device in my life, I’ve got eMail / Twitter / Facebook and that’s all I need

A task management system clarifies what is most important

Email becomes a conduit for memos and informational communiqués which don’t require action

Don’t be the CEO who didn’t need email because they liked using the TELEPHONE

SEE CEO PRIORITY 2

Crawl Walk Run

Read David Allen’s ”Getting Things Done” It’s a religion, not a manual Adapt for what suits your style Make your management team read it as well

Meet and discuss its merits with them Start using the GTD philosophy and Flow

Flow as your own personal list system Use these in your direct report meetings

In Conclusion

• Developing a FRAMEWORK and PROCESS for your executive function will help elevate your teams effectiveness and SAVE YOU TIME

• Leverage GTD and a Task Management system like www.getflow.com to grow from a 10x to a 15x CEO

Additional Resources

Email me directly with questions chris@build.com

View David Allen’s TedX Talk on Youtube http://www.youtube.com/watch?v=

CHxhjDPKfbY

Sign up for a trial version of Flow www.getflow.com

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