effective computer presentations an example illustrating acceptable design elements for hps meeting...

Effective Computer Presentations

An Example Illustrating Acceptable Design Elements for HPS Meeting

Presentations using Computer Projection

Sample Presentation

This sample includes examples of text, graphs, tables, and photographs that may be included in typical HPS oral presentations. These slides also include additional remarks in the “Notes” section visible in Microsoft Power Point. Please refer to these notes for additional guidance.

Design

• Dark background with light text– White or yellow on black, dark blue or

dark maroon– Maximize contrast

• Avoid gradients to light shades• Avoid borders

Font

• Use large font size– >36 point for title, >32 for bullets, – 24 for smallest print

This line is in 24 point type

• Use sans serif fonts– Arial, Helvetica, Tahoma, Comic Sans MS,

Impact, Verdana

• DO NOT USE ALL CAPS

Text

• Single topic per slide• Use text to highlight

– Verbal remarks fill in detail– Limit text to 5-7 lines

Graphs

0

100

200

300

1998 1999 2000 2001

Year

Num

ber

of A

bstr

acts

Poster Oral Total

Tables

Length of Talk

Target No. of Slides

Max. No. of Slides

15 min. 12 20

30 min. 25 40

Photos

Presentation Size

• Number of slides is limited by time– General rule of 1 slide per minute– More than 20 slides for a 15 minute

presentation may require a run through

• File size is limited by upload ability– Files should be limited to 15 Mb– Contact HPS Secretariat if file is larger

File Format

• Files must be read by Microsoft Power Point 2000

• Files will be converted to MS Power Point 2000 format for presentation on a computer running MS Windows 2000

• All fonts, photos, tables, and graphs must be embedded

• No hyperlinks, audio, or video permitted!

Additional Formatting

• Files named with abstract designation– MPM-A.1.ppt– TAM-D.3.ppt

• Transitions– Simple and consistent– Instantaneous

Deadlines

• Presentation received for review: July 11, 2003

• Presenter check in:– According to schedule listed in “Information for

Computer Projection Presentations” and also published in the Preliminary Program

– Check in at the Speaker Ready Room– Review the presentation– Back-up overhead transparencies recommended– Changes to computer file allowed only as time

permits!