e-z data confidential smartoffice 6 mini series: hire right!: how to benefit from smartoffices...

E-Z Data Confidential

SmartOffice 6 Mini Series:

Hire Right!: How to Benefit from SmartOffice’s Recruiting Module

Welcome! This Webinar will be 30 minutes in length.

Please dial into: (712) 432-3000 Code = 238510

SmartOffice 2008 BGA Webinar Series

E-Z Data Confidential

AgendaAGENDA

November 20, 2008 Topic Time

Welcome and Introductory Content

John McFaddenGeneral Manager, BGA Services

Meg Rose, FLMI, ACSBusiness Relationship Manager, BGA Division

5 minutes

Recruiting in SmartOffice 6

Dave DaumitAssistant Product Manager

20 minutes

Q&A 5 minutes

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Questions & Follow-up

> Open call line so mute your phone if you have it

> We will pause for questions a few times and then we’ll have Q&A at the end

> Survey as well as follow-up e-mails and phone calls welcomed

To see the presentation in FULL without scrolling, click on the minimize option in the iLinc Application Display Toolbar (then move it below presentation and then simply open/maximize it to ask a question)

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Don’t Forget to Keep Up with Your SmartOffice 6 “Know How”…

2008 SmartOffice 6 Mini-Series Web Archives

http://www.ez-data.com/bga2008/webinar.shtml

BGA Recruiting ChallengesTrying to answer key operational questions:

What am I recruiting for? What are my most effective recruiting sources? How many recruits are in the pipeline?

By month? Position? Geography?

What is my staff's recruiting productivity? What positions are taking the longest to hire? Where are internal referrals coming from? How many recruits does it take to find one new hire?

By position? By recruiting team?

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SmartRecruitingTM Facilitates:

Management • Improve recruiter productivity • Manage activity and recruiting pipeline

Process definition• Implement and maintain a recruiting “best practices”

process

Process improvement • Real time reporting show where improvements can be

made

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SmartRecruiting™

Take an existing workflow process

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Demand Creation

Capture Processing Hire

SmartRecruiting™

Identify the actual stages for measurement and visibility

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Demand Creation

Capture Processing Hire

SmartRecruiting™

Configure SmartRecruitingTM to fit your requirements

Direct

Marketing

Advertising

Classifieds

Web

Establish

Contact

Discovery Interview

Presentation Meeting

HOV

Closing

Handoff to:

Transition Team

Affiliation

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Demand Creation

Capture Processing Hire

SmartRecruiting™

Gain control of your recruiting process today!

Direct

Marketing

Advertising

Classifieds

Web

Establish Contact Discovery Interview

Presentation Meeting

HOV

Closing

Handoff to:

Transition Team

Affiliation

Visibility

Feedback Via Reporting

SmartRecruiting in SmartOffice

Dave Daumit

Assistant Product Manager

An Introduction to SmartRecruiting

What is SmartRecruiting?

Answer:

It is the SmartOffice module that allows users to view, track, and report on the recruiting process for their organization.

How Does it Work?Answer:

Start by outlining steps to follow for recruiting

Enter steps into SmartRecruiting

Enter specific position in SmartRecruiting

Assign outlined steps to position

Enter prospective recruits into SmartRecruiting and associate them with position

Take each prospective recruit through steps

Terminology

WorkflowThe step-by-step process of recruiting

PipelineA way of describing the workflow as a pipe or funnel through which prospective recruits enter at one end, and emerge from the other end as persons affiliated with your organization

CandidateA person taken through the recruiting process; also the record in SmartOffice for that person

RecruiterA SmartOffice user who has rights to the SmartRecruiting module

Terminology

PositionWhat a recruiter is recruiting for

StageA step in the workflow that is related to a specific Position

InterviewA sub-step of a Stage; specifically one where a Recruiter meets with a Candidate.

ActionAnother sub-step of a Stage; can involve pretty much anything that isn’t an Interview

Example of SmartRecruiting Workflow

Position

Stage #1

Stage #4

Stage #3

Stage #2

Action

Interview

Interview

Action

Action

Candidate begins in Stage #1

Recruiter completes the Action for Stage #1, then completes Stage #1 itself

Recruiter chooses whether or not to progress Candidate to Stage #2.

If Candidate progresses to Stage #2, Recruiter completes relevant Interviews and Actions, and then Stage

Process continues until Candidate reaches last Stage and is hired…or is rejected along the way

Example of SmartRecruiting Workflow

Producer

Initial Contact

Hire Candidate

2nd Interview

1st Interview

Check References

Interview w/ Manager

1st Interview

Manager Review

Schedule Interview

How It Looks in SmartOffice

Today’s Mini-Webinar Takeaways

• Recruiting Module Look and Feel • Consistent, Easy to Use Process• How It Can Maximize Success of Hiring• Highly Customizable for Your Use

Apply and customize workflow for your own environment.

2009 BGA Webinar Series

2009 schedule coming soon!

1X a month with special/supplemental Webinars throughout the year.

Watch for announcement, invites, and continue to register online.

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Additional Thoughts and Needs?

Suggestions or follow-up questions from this Webinar? Other ideas or needs from your E-Z Data partnership?

Personalized demo or purchasing info on this or other modules?

Meg Rose, FLMI, ACS, Business Relationship ManagerDirect phone: 404.486.9866 Cell: 770.289.6264

e-mail: meg.rose@ezdata.com

Thank you for your time and your business.

Stay tuned for Q&A.