e-tender user guide for vendors emptoris 7 url : contact person: tan yong kui, tel:673-3373865...

E-TENDER USER GUIDE FOR VENDORS EMPTORIS 7

URL : https://shell-sourcing.emptoris.com

Contact Person:Tan Yong Kui, tel:673-3373865Email address: yong-kui.tan@shell.comLinda Yong, tel:673-3372593Email address: chui-chu.yong@shell.com

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Type in the URL address

https://shell-sourcing.emptoris.com

Type in your User id

Type in Password will be Welcome1 for the first log-in and you change the password at first log-in. The password should have at least one capital letter and one number

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1a. Log into the system 1/2 – Key in Name & Password

SCREEN SHOT SCRIPT

Test Users:

-demo1 = Demobsp1

-demo2 = Demobsp2

-demo3 = Demobsp3

-demo4 = Demobsp4

Type in Name, Password & Click Login

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•1. Log in to the system1b. Log into the system 2/2 – Terms & Conditions

Click

SCREEN SHOT SCRIPT

•Click

•Or

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2a. View Tender Documents - 1 / 5 - Select Auction

Click RFx Name To view Tender with other statusClick the drop down menu

Default Status

SCREEN SHOT SCRIPT

•Default Status= Open/Pending/ Paused•To view Tenderwith other StatusClick the Drop downMenu•Click RFx Name

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2b. View Tender Documents – 2/5 – Open Attachments

SCRIPT

•IMPORTANT

• The Tenderer’s attention is drawn to the following prior to commencing the download and opening of the attachments to this tender:•The attachments to this tender are in various file formats.• Tenderers are NOT PERMITTED to make any alterations, additions to or deletions from the tender documents, whether in hardcopy or in electronic file format ,unless expressly instructed to do so by the COMPANY.•Separate provisions are made within the tender documents should the tenderer wish to bring to the attention of the COMPANY any concerns with the format, content or wording of the tender documents.•Tenders submitted to the COMPANY that contain unauthorized alterations, additions or deletions from the original that are not expressly instructed by the COMPANY WILL BE disqualified from the tender process.

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2b. View Tender Documents – 3/5 – Open Attachments

To view Tender documentClick RFx Attachments

SCREEN SHOT SCRIPT

•Click

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2c. View Tender Documents - 4/5 - Open/Download Document

To Open/Download Tender DocumentClick Content of the file

SCREEN SHOT SCRIPT

•Click Content of the file

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2d. View Tender Documents – 5/5 - Open or Save Document

Click Open or Save

SCREEN SHOT SCRIPT

•Click

•Or

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3a. Request For Clarification/Submit Acknowledgement – 1/8 – Via Messages

SCREEN SHOT SCRIPT

• Click

1. Send All Enquiries2. Submit Tender Acknowledgement, Business Principle & Secrecy Agreement

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SCREEN SHOT SCRIPT

Click

Click

3b. Request For Clarification/Submit Acknowledgement – 2/8 – Create Message

Click Create

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SCREEN SHOT SCRIPT

Select All Hosts (Default)

Key Subject & Message Text

Click attachment (if any)

Click

3c. Request For Clarification/ Submit Acknowledgement – 3/8 – Create Message Text

Click Attachments

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3d. Request For Clarification/Submit Acknowledgement – 4/8 – Create Message with Attachment

Click Add Attachment

SCREEN SHOT SCRIPT

•Click

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3e. Request For Clarification/Submit Acknowledgement – 5/8 – Upload Message Attachment

Click BrowseClick SaveClick Close

Type in Name

SCREEN SHOT SCRIPT

•Type in Name

•Click

•Click

•Click

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3f. Request For Clarification/Submit Acknowledgement – 6/8

– Submitted Message Attachment for Review/Delete

2. To delete uploaded Document Tick the box (Select) & Click 3. To Resubmit document Click

1. To view Uploaded document Click Content

4. Click Close

SCREEN SHOT SCRIPT

•Click Content

•Click Close

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3g. Request For Clarification/Submit Acknowledgement – 7/8 – Send Created Message to Auction Team Members

1. Click All Hosts

2. Click Send

SCREEN SHOT SCRIPTSCRIPT

•Click All Hosts

•Click Send

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3h. Request For Clarification/Submit Acknowledgement – 8/8

– Submitted Message Accepted

Sent Message displayed Click Close

SCREEN SHOT SCRIPT

•Click Close

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4a. Accept or Decline E-Tender – 1 / 3

Click Accept or Decline

SCREEN SHOT SCRIPT

•Click

•Or

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4b. Accept or Decline E-Tender - 2/3 - Accept

Click OK

SCREEN SHOT SCRIPT

•Click OK

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4c. Accept or Decline E-Tender - 3/3 - Decline

Click OKAuction automatically removed

SCREEN SHOT SCRIPT

•Click OK

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5a. Submit E-Tender – 1/9 – Place/Revise Response

Click Place Response

SCREEN SHOT SCRIPT

•Click

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5b. Submit E-Tender - 2/9 – Create/Edit Response

1. Type “yes’”2. Click 2nd Paper Clip

SCREEN SHOT SCRIPT

•Type Yes

•Click

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5c. Submit E-Tender – 3/9 - Create Attachments

Click Add Attachment

SCREEN SHOT SCRIPT

•Click

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5d. Submit E-Tender – 4/9 - Upload Attachments

1. Type in Name2. Click Browse3. Click Save4. Click Close

SCREEN SHOT SCRIPT

Type in Name

• Click

• Click

• Click

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5e. Submit E-Tender – 5/9 - Attachment Accepted for Review/Delete

2. To delete uploaded Document Tick the box (Select) & Click 3. To Resubmit document Click

1. To view Uploaded document Click Content

4. Click Close

SCREEN SHOT SCRIPT

•Click Content

•Click

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5f. Submit E-Tender – 6/9 - Save Attachments

1. Click Save2. Click Close

SCREEN SHOT SCRIPT

•Click

•Click

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5g. Submit E-Tender – 7/9 - Check Submission Responses

SCREEN SHOT SCRIPT

•Check Status = R (Responded)

•If Status=DB (Draft Bid) means “Save” button in page 25 not clicked and also means DECLINED

Bid StatusR = RespondedDB= Draft Bid (Decline)

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6. Log Out

To LogoutClick

SCREEN SHOT SCRIPT

•Click

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7. Status of E-Tenders

If the RFx Acceptance is blank – you have not accepted our tenderIf the RFx Acceptance is tick – you have accepted our tenderIf the RFx Acceptance is R – we have received your tender

SCREEN SHOT SCRIPT

RFx Acceptance

•No acknowledgement= Blank

•Acknowledge receipt=

•Submitted tender=